ODMS Coordinator
SADARA Chemical Company
Total des années d'expérience :15 years, 8 Mois
• Commission to work with Maint/CHEM 3 support team composed of EO&D and PO&D.
• Coordinates and works with other ODMS support and implementation roles to "implement" and "maintain" the ODMS
• Mantaining/updating Team Sharepoint Folder
• MOC (Management of Change), E&AT (Event and Action Tool)
• Gathering of valuable information to measure our Department overall performance (Dashboard).
• Coordination, Implementation and Maintenance of the Operating Discipline Management System (ODMS)
• Develop and implement plan for initial ODMS for new facility.
• Develop tracking mechanism for implementation of ODMS for new facility.
• Coordinate development and implementation of ODMS with all Operations team members (Maint/Chem 3).
• Ensuring that the Maintenance Operating Discipline System is a part of department goals and objectives and they are aligned with the site plan.
• Develop and deliver training for Operators, Engineers, and others on ODMS development, use, and auditing.
• Leverage procedures, policies, and tools in/out to facilitate use of best practices.
• Work closely with the envelope ODMS implementation leader to define and implement best practices and maintain the electronic document management system.
• Providing administrative and secretarial works for the Supervisor General ETA of the University.
• Maintaining systematic records of files for Engineering & Technical Affairs Department.
• Maintaining a tracking facility to enable documents to be updated easily.
• Overall control of all incoming and outgoing documents.
• Communication with the concerned contractors as needed.
• Preparing formal business correspondences and answering telephone inqueries.
• Preparing wide range of communication, reports and documents.
• Dealing with employees questions and requests.
• Making Purchase Orders Request and Completion Reports.
• Requesting/Receiving of Office Supplies from the Warehouse.
• Maintaining office scheduling and event calendars.
• Handling petty cash and closure (ETA Department).
• Getting into contact to our clients through e- mails or telephone.
• Responsible for answering phones, sorted and distribute incoming and outgoing mail.
• Coordinating with other departments such as HR, Warehouse, IT Dept., Auxiliary Dept., Accounting Dept. and Administration Dept. with regards for all concerns pertaining to our department.
(supply from Rezayat Company Limited)
• Scheduling Minor Maintenance/repairs to major renovation.
• General Correspondence
• Coordinating with the principal suppliers by monitoring reports and arranging the materials without any delay.
• Documentation review, routing copying and filing.
• Updating and reporting of the job details.
• Handling all kinds of responsibility as instructed.
• Interaction with vendors and clients.
• Maintaining of files/documents.
• Supervising multi-national workforce within housing maintenance.
• Creating daily, weekly & monthly reports.
• Creating report to close/resolve complaints.