HR and Admin Assistant / Ticketing Officer
KHALID CEMENT INDUSTRIES COMPLEX W.L.L
مجموع سنوات الخبرة :12 years, 4 أشهر
MenaHr and Menapay System experienced for Human Resource Function.
Maintains and updates additional master data of employees
Creating and changing positions, departments using Menapay System.
Involved in recruitment process from selecting the candidates for interview, applying job orders in the embassies/consulate of the desired nationality until the validation/approval from the government agencies to creation of employment contracts.
Searching the CV’s from Gulf Times, Classifieds and collecting the CV’s from receptions (walk in applicants).
Collecting and sorted out the CV’s, passport and other documents from agencies.
Arrange the schedule for interviews.
Sorted out the passport and driving license if valid or expired specially for the Driver candidates.
Arrange the visa request (business visa, working visa and visa transfer).
Following up the immigration if visa issued and other visa status.
Prepare the employment offers then forward to the email and to agencies.
If joined - arrange the joining entry form, accommodation facilities. After signed by signatories encode in the Menahr and Menapay system and prepare the folders for all the documents to be filed.
Segregate the passport, visa copy and photos specially the drivers for the driving school or transfers of the license.
Segregate the joining form, employment offers, visa and passport copy and forward to accounts and immigration for preparing the employment contracts.
Collecting and segregate the original passport, visa copy and photos and forward to immigration for scheduling the medical and fingers printing.
Establish and maintain various filing/records/database, trace pending items, personal employee files and follow up as appropriate
Prepares the offer letters/appointment letters, visa, business visa and visa transfers request.
Coordinate with the visa section pertaining to the expiration/renewal of passports, residence visa and any other personnel documents related to immigration.
Arrange the ticket booking for annual, emergency and other leave of all employees.
Arrange the ticket booking for business trip of the managers and hotel booking.
Arrange the ticket booking for all new candidates from their country to Doha.
Arrange the ticket booking of employees from sister company like Khalid Corporation, Group 1, Khalid Plastic, Decoration World and others.
Arrange the ticket booking of Sheik and family.
Arrange the airport pick up for all the newly hired employees.
Arrange the hotel bookings for new candidates for the Managerial positions and other guests of the company.
Arrange the LPO (payment for the travel agencies and credit card payment).
Scanning and uploading all the employee informations in the system.
Assisting the payroll such as encoding the overtime and other income in the system.
Checking the timesheets and tallying in the system.
- Doing the sales audit or sales reconciliation of the store specially Rustans Shangri-La and Shopwise Sucat brancs, sales of the store consists of cash, credit cards, gift certificate, checks affiliates, and other purchases.
- Receiving/ Checking sales variances
- Tallying bank statement versus the credit card sales per terminal
- Sorting the different charge slip sales per account
- Shopwise Financial System (SFS) encoding of sales/
Reconcile the sales
- Daily monitoring/handling of petty cash transactions and subsequent summarization of petty cash vouchers for purposes of fund replenishment using the Imprest method of accounting for petty cash fund,
- Issuance of official receipts to all collections and fund transfer to company's main bank account. Under this bank function, I am also responsible in monitoring the daily bank balances. I am likewise responsible in keeping the company's Bank Account Passbook and official receipts.
- Recording of journal entries pertaining to all cash transaction into the system.
- Monitoring the prepaid expenses and updating of balances the recording of the related transactions into the accounting system.
- Proper filing of reports, original documents and supporting receipts.
July 16, 2003 - March 8, 2007 DEPARTMENT OF NATIONAL DEFENSE
Accounting Staff PHILIPPINE VETERANS AFFAIRS OFFICE
Camp Aguinaldo, Quezon City, Philippines
* Responsible for the smooth coordination with the bank concerning the reconciliation of the continuous from checks with their depository bank,
* responsible for the housekeeping of the bank statements and negotiated checks.
* responsible for the search and the production if checks that are reportedly lost, stolen and fraudulently negotiated.
* responsible for the preparation and monitoring of request for a legal bank undertaking for checks that are fraudulently negotiated with the bank and for its immediate collection.
1996 - 2000 SAINT PAUL'S BUSINESS SCHOOL Pawing Palo, Leyte - Tacloban City Bachelor of Science in Commerce, Major in Accountancy