Ernesto Estacio

Act as main contact person with regards to coordinations of projects. Maintaining the department filing system / managing all payables. Producing payment planner and presenting it to the management. Manage deliverables to the GDD and provide any necessary reporting. Performing to finished the task given on daily basis.

Manage Vice Chairman’s appointments, meetings scheduling, communication and travel coordination. Manage deliverables to the VC and Office Manager and provide any necessary reporting.
Create and edit presentations, documents and reports for the VC asrequired. Plans. Taking notes and follow up action items related to such meetings.
Preparation of contracts for MHR Real Estate division
thru the portal of Land Department. Entering to the system using oracle software, maintaining the records from softcopies and hardcopies.
Dealing with the tenant’s renewals of contracts as well as coordination of complains. Develop and maintain appropriate document filing systems, and ensure compliance with records.
Manage corporate registration documents and contracts database.
Releasing the payments required for the authorities / supplier.

Manage COO's and Group Director of Projects scheduling, communication and travel coordination. Draft original and routine correspondence for COO's signature as well as for Group Director of Projects. Manage deliverables to the COO and provide any necessary reporting. Create and edit presentations, documents and reports for the COO and Group Director of Projects as required. Plan, prepare materials for, and help lead bi-weekly Administrative Management Team meetings. Manage Administrative Management Team calendar, plans, and action items. Provide assistance to the COO and Group Director of Projects for meeting preparation and events. Support the COO's participation in staff meetings, departmental meetings, Senior Management Team (SMT) meetings, and Board of Directors meetings; take notes and follow up action items related to such meetings. Develop and maintain appropriate document filing systems, and ensure compliance with records retention procedures. Manage corporate registration documents and contracts database. Develop relationships with key operational contacts, both internal and external. Handling Department's petty cash and records.Releasing the payments required for the authorities / supplier. Preparation of interim payments for the consultants / contractors / third party companies. Preparation / Monitoring of cash flows for the projects. Ensure confidentiality information at all times. Other duties as assigned by the COO and Group Director of Projects.

Updating and creating new Vendors into the standard registers ensuring that the information is accurate and up to date. Contacts vendors or buyers regarding errors in partial or duplicate shipments, prices, and substitutions. Provide management

Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence. Input document data into the standard registers ensuring that the information is accurate and up to date. Generate the various document control reports as required. Typing of site documents, and follow up of all the site needs. Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable. Maintain updated records of all approved documents and drawings and their distribution clearly. Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability. Maintain the files and control logs as required by the project.