Admin Assistant
Qatar Liquefied Gas Company (Qatargas)
Total years of experience :22 years, 6 Months
- organize and manage confidential documents, records and maintain an organize filing for smooth data retrieval
- providing day to day office secretarial and administrative support
- interact and provide coordination with other functional staffs
- prepare PO hard copy and delivery notes for article checking
- perform receiving, article checking, bin, inventory, issue and offshore dispatch
- perform system entry and update for post goods receipt, storage location, issue and inventory adjustment
- coordinate Logistics for offshore material dispatch
- assist Stock Analyst in monthly inventory analysis to identify non moving items for scrapping or sale
- perform periodic analysis for a possible duplication of stocks
- monitor PO’s that are offered for QA/QC inspection
- coordinate and monitor on hold or quarantine items for End-User’s or Buyer’s verification and acceptance
- prepare MDR for items with discrepancy and quality non-conformance
- record all MDR reports and attachment to SAP
- maintain Qatargas Project material delivery status (QG2, QG3&4, GE-NP, CSP, Refinery, WGI, NPCC, CTJV & PMP)
- notify End User’s on all Direct Material Request (DMR) items for withdrawal
- coordinate with End User’s final acceptance of DMR for SAP-GR release posting (101)
- provide weekly report to all received deliveries (DMR, projects materials, Offshore-NFB dispatch and stock items) to management
- tabulate and coordinate with the Buyer to all direct delivery to plant’s receipt for SAP-GR release posting (101)
- undertake other special assignment or related duties as and when required
- perform clerical and administrative support
- on-time dispatch report on total tonnage per mill, stock register (production and dispatch) per product, shifting report on daily a basis to management
- processed of transfer order for delivery note printing and quality certificate for post goods issue
- processed of supply to mill, goods return/diversion and wire rod straightening for subcontracting
- daily comparison of 24hrs stocks closing against SAP system
- provided a daily and timely 24 Hours Report on the opening, closing and all stock movements to management that includes mill production, scrapping, work center issue - supply to mill, inventory count adjustment, goods returns, goods diversion, equipment (cranes) downtime, shifting - direct/ internal/ external, straightening of coil - subcontract supply/ production, and dispatch)
- coordinated storage operator of real time milling and shifting report
- created notification of any functional problems with the material handling equipment that includes building and ground to technical service and maintenance workshop
- adjusted inventory count write-off either addition or deletion
- coordinated with other functional teams (weighbridge, billet bay, storage operators, trucking service, engineering, sales, maintenance workshop, dispatcher, trailer/ forklift/ crane operators, QC) to resolve issues relating stocks, billet bay rolling program, storage and warehousing equipments
- edited MS Excel macro script as to the current business requirement
- maintained and controlled inventory intake against the sales forecast (Y’2003-2006)
ensure all incoming materials will not exceed from the target limit of inventory
assisted delivery schedule
periodic reviewed of obsolescence, expiration and initiate scrapping to lessen inventory level
coordinated and monitor 3rd party logistics (3PL) inventory and movements
- expedited urgent shipments for on-time delivery and dispatch (Y’2003-2006)
initiated customs clearance
liaised with courier, shipping agent, forwarder, broker, customs and interface with other functional staffs
kept updated records on shipping schedules, vessels, airline rates versus Inco-terms
provided shipping advice to customers
monitored incoming and outgoing shipments
- assigned in procurement to support the high demand of forecast (Y’2000-2003)
created and processed Purchase Requisition using SAP R/3 for vendor assignment and RFQ
created RFQ and follow up Vendor on quotation request
maintained Vendor quotation for price comparison
notified vendors on the quotation results
transmitted PO copy to Vendors and follow-up of its acceptance
updated Vendor Master and Material Master for purchasing related data
- assigned to lead Receiving and Shipping Operation (Y’1990-2000)
ensure the daily operation of Receiving and Shipping are maintained with the company policy
monitored critical parts arrival for urgent checking and inspection
adjusted manpower requirement as per operational demand
maintained safety policy on the operation at all times
- created Buffer Stocks System MS Access - to automate inventory of Consign Finished Products to minimize if not eliminate missing goods, a more faster traceability and recording