HR and Admin Coordinator
Vision Furniture & Decoration Factory
Total years of experience :15 years, 7 Months
Duties and Responsibilities:
• Preparation of appointment letters or employment contracts for new recruitments.
• Explain company personnel policies, benefits, and procedures to employees or job applications
• Coordination of labor force movement.
• Recruitment arrangement
• Ensure all visa, medical and labor permits, Medical License of staff are up-to-date
and arranging for their timely renewal.
• Supervision of the administrative aspects of all employee personnel dealings such as appointments, terminations, leave, end of service benefits etc.
• Coordinates arrangement of visas and immigration procedures as per UAE Labor Laws.
• Implementation of the latest labor/ other laws and ministerial decisions.
• Handling of Insurance affairs including renewals, claims, etc. for the department.
• Administration of staff accommodation, labor camps and their requirements.
• Processing of employee leave applications and preparation of leave settlement advice to Accounts Department.
• Implementation of employee performance appraisals.
• Preparation of final settlements of employees.
• Maintenance/matters related to the department offices.
• Issue of appointment and termination letters to employees following approval by the General Manager as appropriate.
• Apply disciplinary actions in accordance with local rules and regulations.
• Coordination with the main office HR and Administration Manager.
• Hotel and Air Ticket booking.
Duties and Responsibilities:
• Process, verify and maintain documents relating to personnel activities such as staffing, recruitment, training.
• Provides advice and assistance to employees related to understanding and implementing approved HR policies and procedures.
• Record Data for each employee including such information as addresses, absences, supervisor reports on performance and dates of and reasons for terminations.
• Monitoring staff attendance and submission of monthly report to Accounts Department for monthly payroll.
• Processing of Medical & Health Insurance.
• Recruitment & Visa processing.
• Administration of Staff Accommodation & Labour Camp
• Provide assistance in administering employee benefit programs and worker's compensation plans.
• Implementation of latest labor law and ministerial decisions
• Preparation of final settlements of employees
• Arrange for advertising or posting of job vacancies, and notify eligible workers of position availability.
Handles all aspects of company benefits salary loan, insurance, officers incentive pay, healthcare and government mandated benefits.
Monitors and updates personnel movement such as promotion, regularization, expiration of employment, transfer, separation and movement in job levels.
Implements the salary and wage administration program based on the existing plantilla.
Ensures that 201 file records of employees are well maintained and updated.
Ensures that policies are strictly followed and disciplinary actions are implemented.
Supervises attendance, time keeping and payroll preparation.
Issues certificates of employments, SSS, and Pag-ibig contribution.
Monitoring / Updating of National Data Base (NDB)
Prepares / reviews bi-monthly manpower inventory and monthly personnel vacancy report.
Performs other related duties assigned by the superior
Monitoring / Updating of Human Resource Information System (HRIS)
• Management of all employee information.
• Reporting and analysis of employee information.
• Company-related documents such as employee handbooks, emergency evacuation procedures, and safety guidelines.
• Benefits administration including enrollment, status changes, and personal information updating.
• Complete integration with payroll and other company financial software and accounting systems.
• Applicant tracking and resume management.
Encoding of DTR for payroll, ensures that all lates and undertimes are being monitored and deducted to their salary.
Monitoring of daily attendance for admin personnel, checking whether all employees are not violating the standard rules for timing / punching in and out.
Issuing of memo concerning tardiness, preventive suspension and notice of termination. etc, all related momorandum.
Updates 201 files, creates manpower inventory Arranging of HR files must be labeled accordingly and properly
Conducts initial interviews for new applicants
Coordinaets with Social Security System (SSS), for employee benefits
Coordinates with PAG-IBIG for employee claims
Handles posting jobs advertisements in major dailies
Coordinates with BIR and TIN and other computations
Handles background investigation and home visits.
Performs other related duties assigned by the superior
Ensure smooth running of the department by coordinating and follow up on daily matters as assigned by the Administrator/ Director
Process correspondences and reports in a timely manner as needed for the department.
Keep track of documents in the department for easy traceability.
