Accountant
Kuwait Boxes Carton Manufacturing Co.
Total years of experience :19 years, 5 Months
Verifies all details on the invoice such as quantities, prices and terms against purchase requisition/order and credit memo
• Monitors all pricing of vendors for any unusual changes.
• Distributes the cost to the proper accounts in coordination to the Finance Manager.
• Ensures all purchasing and proper receiving procedures are followed
• Maintains an adequate procedure to ensure that "Paid" stamp is put on each paid invoice to avoid any duplicate payment and audit requirement.
• Reconcile the aging of Accounts Payable and account balance with the General ledger account, and make necessary adjustments if necessary.
• Maintain Accounts Payable Aging analysis on monthly, quarterly basis
• Ensures all related party transactions are reconciled periodically especially vendors account against the company records.
• Maintains adequate up-to-date files for accounts payable records
• Prepare bank transfers for foreign suppliers payments
• Prepared all appropriate closing reports and journal entries.
• Ensures that all local and foreign payments are files separately.
• Make schedules of Monthly Prepaid and Accrued Expenses, and make journal entries.
• Account daily petty cash expenses
• Checks online bank balances everyday.
• Upload employees monthly salaries and leave settlements bank online.
• Maintain record of LCs and ensuring bank debits.
• Oversee the receipt, storage and dispatch of goods including machine spare parts
• Ensure the Stores safety requirements and security of the stock by keeping stock up to date.
• Issues and receive supplies, equipment, and spare parts, and verifies all of it requisitions or purchase orders against invoices and delivery notes or packing list.
• Check Raw Material, Consumables and Spare parts stock status from time to time
• Check and monitor material needs in stores required by each department especially in production and maintenance then inform to Purchase Officer
• Supervise Dispatch and Store Department
• Monitor Daily Finished Goods against Sales Order report of Production department
• Generates Payroll in the absence of Payroll Master.
• Checks the job order before running in production by verifying the price, proper material required and its profitability.
• Assist the Finance Manager in closing monthly accounts
• Prepared yearly audit reports.
• Additional duties as assigned by management
• Acts as HR Coordinator in Human Resource Department
• Responsible to maintain employees file
• Handles all renewal and/or new employees working permits, passports and medical and group life insurance.
• Monitor employees daily timekeeping online system
• Maintain employees sick leaves, arrange leave settlements and air ticket booking.
• Follow up recruitment in different countries.
• Maintains all original company contracts, keys, all vehicles registration documents.
• Prepare monthly payroll in the system
• Approves Job Orders by checking estimated cost estimation for proper allocation of raw materials, machineries cost, sizes of materials before runs in production.
• Ensuring the accuracy of records of receivables from trade customers; analyzes and facilitates collection, and minimizes doubtful accounts
• Timely and accurately analysis of Trade Customer’s accounts to enable Sales Management in the prompt collection of accounts receivables
• Regular conduct of Account Receivable review and reconciliation with Trade Customers and Sales Management the validity of the records
• Send Statement of Account monthly
• Follow up payments through email, mobile and telephone
• Posting of daily collections in the system and filing its receipt vouchers.
• Prepares monthly expected collections.
• Processing of checks and cash for deposits
• Send customer confirmations at the end of the year and whenever salesman going vacation.
• Responsible for Salesman Commission / Incentives and Provision for Sales Incentives
• Send customer outstanding to the salesmen weekly
• Reconciles Debtors accounts
• Handles all customers complaints including rejections
• Responsible for Invoicing for all deliveries of materials.
• Monitor daily finished goods.
• Supervise Dispatch Department
• Preparation of Purchase, Maintenance, Admin department Petty cash payments.
• Performs the day to day processing of accounts payables to ensure that finances are maintained in an effective and accurate manner.
• Follow up all the checks and transfers.
• Make sure that all the advances made by employees are liquidated, and adjusted to proper account neither an asset nor expense through reconciliation of it monthly
• Make schedules for advances of visa and iqamas monthly. Make transfer payments for it. Adjust advances to expense account upon received of employees iqama. Assist Admin personnel for Biometric New Iqama System.
• Updates Cumberland medical insurance of every employee of new, resigned, terminated employees. Verifies all references, beneficiaries is correct.
• Prepares Employees Vacation Settlement and Employees Indemnity
• Prepared monthly provisions on Employees indemnity and vacation Settlement.
• Monitors Mobile Expenses of Employees, Fax Machines, and Internet.
• Participates in Physical Inventory. Check the sizes, weight of all kinds of raw materials such as BOPP, PET, PE, CPP, Polyester, PVC, Polymrat, Stretch Sleeves, Blister, and Soft Foil, Paper, Sticker, Chemicals (UV Flexo, Ethanol, Isopropanol Thinner), Solvent and Water Based Inks and Engineering Consumables.
• Responsible for processing of purchase vouchers for local, foreign and services
• Receives and verify from Storekeeper its completeness of all the invoices, packing list, Goods Received Note, Bill of Lading, Quality Control report and other documents required for goods and services.
• Prepares audit reports, send account balance confirmation, reconcile supplier accounts
• Prepares Yearly Sales Review such as Sales - Month Wise, Region Wise, Salesman Wise, Customer Wise, Sales Adjustments - Sales Returns, Sales Discounts and Rejections, Customer Wise, Sales Comparison of Sales - Month Wise, Region Wise, Salesman Wise, List of New Customers, Scraps Sales
• Prepares Employee Analysis for the Year 2008 such as List of Total Employees - Department Wise, Percentage on Newly Hired, Resigned, Terminated and End of Contract, Comparison on Employees Overtime, Graph on Percentage of Employees Per Department, Nationality,
• Processing Journal Voucher, Debit Notes and Credit Notes related to work
• Responsible for Monthly Affiliates reconciliation
• Confirm all account balance confirmations both debtor and creditors quarterly and yearly. Reconcile accounts balances.
• Prepares audit reports
• In Charge of Employees Accommodation