HR Manager
Focal Building Solutions
Total years of experience :16 years, 4 Months
• Planning, organizing, and controlling the activities and actions of the HR department.
• Preparing the company's official circulars.
• Preparing administrative reports and letters and sending them to the accountancy or to the general manager.
• Developing and administering human resources plans and procedures that relate to company personnel.
• Contributing to the development of HR department goals, objectives, and systems.
• Receive and deliver the financial bills after being calculated to the accounting department for the office's financial transactions.
• Preparing project contracts.
• Manage workflow to ensure all payroll transactions are processed accurately and timely.
• Respond and resolve queries from employees and management relating to payroll.
• Creating and revising job descriptions.
• Recommending new policies, approaches, and procedures.
• Assist in performance management and employee evaluation.
• Maintaining employee records and paperwork.
• Adhere to laws and regulations.
• Complete departure and exit formalities for employees after cancellation of visas.
• Process all types of visas including employment visas, residence visas for employees as well as for entertainer.
• Organises attestation of certificates and legal translation of documents and other activities related to immigration and labour and Directs the preparation and maintenance with respect to visa documentation related to new starters, leavers, transfers and renewal.
• Responding to staff enquiries on visa/labour/passport matters.
• Process and renew of permits and licenses, CR certificates of, civil defense certificate for the company, etc.
• Liaising with municipality, economic department and any other government departments in relation to Trade Licence/ setting up of new office etc.
• Issuing and updating data on sites ( the customs, muqeem, absher, GOSI, elm, mudad, qiwa, etc.
• Add new employees in medical insurance.
• Preparing the employee's end of service summary.
• Preparing new employee file and issuing them the job number
Recruitment & Induction:
• Organizing the interview for shortlisted applicants, including scheduling the interview date, finalizing the panel, rooms and interview structure.
• Monitoring the development distribution of interview packs, updating of the recruitment filing report, and maintenance of records of successful / unsuccessful candidates.
• The point of contact between the company and the recruitment companies & HRDF.
• work as recruiting advisor on "HRDF" exhibition 2015 & 2019
Strategic HR Management:
• Functioning as the main point of contact for general human resource enquiries from internal / external customers and referring queries to respective managers as and when required.
• Providing detailed HR reports and delivering presentations on all aspects of personnel management.
ERP HCM Systemin. “SAP”:
• Updating organizational structure charts on new recruitments in ERP Systemin.
• implementation in SAP (hiring - Attendance - Allowances - Overtime - flight tickets - Business trip - Payroll - End of service - discounts and loans)
• Working on all report for HCM end of year with Accounting & Finance Dept.
• Send Additional Off-Cycle Payments report to Accounting Dept.
• Update the master data for employees.
• Worked with the UK Visa Application Center in a customer interfacing job position, combined with other back-end responsibilities related to data entry.
• Provided basic immigration and visa related information to all clients, assisted them in filling up the prescribed application forms, and submitting them for review.
• Explained Visa rules to all customers, shared information about the required supporting documents, and ensured that all these documents are attached with their application.
• Ensured that all the personal, professional, and financial information provided by the client is accurate, prepared and verified all related legal documents.
• Handled the submission process for all visa application to the relevant higher authorities and ensured that these are received within the defined timelines by respective governments.
• Followed-up with visa compliance executives to check progress of pending applications, procure status reports, and shared them with the customers.
• Handled accountability towards all visa and immigration related issues, complaints, and queries raised by clients coming to the center, and assisted them in resolving it.
• Updated the records of all applicants in the company’s computer systems, ensured that there is no duplication of data in order to retain the robustness of the database.
Writing reports and contracts& letters, Communication with outside companies, Send and reply to emails .