Temporary Administrative Assistant
italconsult
Total years of experience :27 years, 3 Months
• Schedule and organize appointments, meeting and conferences of the Deputy Branch Manager.
• Answering telephone, and providing necessary information to individual managers.
• Writes correspondence, including letters, memos, faxes and emails.
• Takes appointments, photocopies documents, files and maintain company records.
• Receive and sort mail and deliveries.
• Coordinate internal meeting and take minutes of the meeting.
• Maintains and organize files and records
• Responsible for ordering and maintaining office supplies.
• Organizing and maintaining paper works along with the soft copies of the same.
• Conducting research and circulating information using telephone, e-mails, letters and website.
• Organizing travel arrangements on behalf of the employers and the guest accommodations.
• Coordinate repairs of the office equipment.
• Assist the visitors.
• Maintaining office funds and record all the expenses.
• Prepare payroll computation every end of the month and preparing letter for the bank regarding the payroll.
• Perform other duties assigned by the Deputy Branch Manager.
• Prepare Monthly Financial Statement.
• Coordinates and assembles information for the annual audit and provides assistance to external auditors in the review of financial operations and takes into consideration their corrective procedures and recommendations.
• Preparing and Recording the payroll transaction every 15th and 30th of the month.
• Interact with internal and external auditors in completing audits.
• Provides technical assistance to accounting and budget matters.
• Responsible for preparation of monthly trial balance and profit & loss.
• May prepare and update insurance coverage for renewal.
• Responsible in compensation and benefits of the employee.
• Prepare and compute BIR tax payment and report.
• Prepare and monitor Receivables and Payables.
• Assist BIR auditors in their yearly audit.
• Conduct monthly and yearly inventory and spot check of supervisor’s fund.
• Compute and reconcile royalty and commissary billing to the head office and monitor weekly checks for our supplier.
• Implement cost control measures to achieve profit targets (cost includes: manpower, food and office supplies, repairs and maintenance of the store and other operating cost).
• Ensures the effectiveness of safety and security programs through strict implementation of standard procedures and proper documentation. This includes cash control and fixed asset management.
• Relieving as Store Manager if the Manager is on emergency leave.
• Perform other duties as assigned by the Managing Directress
• Record all transactions of the business to the following books:
• General Ledger, Gen. Journal, Disbursement book, Purchased book. Sales receipt book.
• Prepare payroll every 15th and 30th of the month.
• Prepare and remit Social Security System, Pagibig, Phil Health and BIR monthly report and contribution and loan payment.
• Prepare and compute tax payment and report.
• Prepare and monitor Receivables and Payables.
• Monitor and record employees’ benefits.
• Received suppliers’ delivery and properly recorded it in our logbook, recording all the incoming and outgoing products.
• Conduct monthly and yearly inventory
• Prepare and monitor weekly checks for our supplier.
• Conduct spot check of cashier’s fund.
• Answering phone calls.
• From time to time do the cashiering if no available cashier to duty
• Schedule and organize appointments, meeting and conferences of the General Manager.
• Answering telephone, and providing necessary information to individual managers.
• Writes correspondence, including letters, memos, faxes and emails. Takes appointments, photocopies documents and files and maintain company records. Receive and sort mail and deliveries,
• Coordinate internal meeting and take minutes of the meeting.
• Maintains and organize files and records
• Responsible for ordering and maintaining office supplies
• Assist the manager in the initial interview of the applicant
• Assist the foreign employer for the final interview of the hired applicant.
• Monitor and filing of hired applicants’ medical record.
• Keeping and filing applicants resume and credentials.
• Maintains the cleanliness of the office.
• Performs such other tasks and assumes such other responsibilities as may be required.