Document Controller
Mitsubishi Heavy Industries
Total years of experience :12 years, 2 Months
Duties and Responsibilities
Ensures that all data and softcopy are updated in Project’s EDMS Aconex, Monitoring the status of submittals and correspondence, Maintaining Project Document control process (i.e. tracking and reporting on Project document status), Files the documents and maintains the integrity of all files by ensuring that documents are not missing., Drafting letters to be sent to the client, consultant, or contractor, prior to send-ing it is audited by me making sure that it follows the company’s standard for-mat.
Files the documents and maintains the integrity of all files by ensuring that documents are not missing.
Making sure that the material samples are not damaged and properly labeled by the contractor.
Ensured the sample room secured and properly maintained.
Drafting letters to be sent to the client, consultant, or contractor, prior to sending it is audited by me making sure that it follows the company’s standard format.
Process all documentation received in accordance with prescribed matrices and timescales.
Maintaining and registering of incoming and outgoing engineering Change Notices and Site queries, in accordance with agreed process.
Maintains and Accurately updates information in the electronic document management system daily.
Generating Weekly Pending Submittals, Request for Information, Inspection Requests, and Material Inspection Requests with the client, consultant and the contractor.
Generating forms using (MS Excel, MS Access or MS Word) if required by superior following the standard format of the company.
Maintaining Project Document control process (i.e. tracking and reporting on Project document status)
Supporting construction work pack process, by coordinating document movements, as defined in the agreed process.
Ensuring that our daily backup for the electronic documents stable and working.
Assists with setting up and maintaining the computer network, ensuring that the internet connection is stable.
Assists with IT related problems (ie. Installing software related to document controlling)
Assists with troubleshooting with Printer when jammed or having a software/firmware issue)
Implemented a C# application for data input on Microsoft Access database.
Provide technical assistance to office staffs in person, via phone, electronically.
Assisted in software and hardware upgrades.
Redirect problems to appropriate resource.
Diagnose and resolve technical hardware and software issues.
Assisted on troubleshooting basic network, software, printing problems.
Assisted on installation and configuration of desktop computers, software and other devices.
Maintained the right amount of stocks of toner/cartridge for printers.
Assisted on ensuring desktop computer's connection to file, email servers and printers.
Maintained the availability, security and performance of database.
Data entry and loading necessary information into the software programs.
Maintained and managed company gadgets/devices assigned employees.
Maintaining and organizing hardcopies and softcopies. Storing for future reference.
