Purchase Supervisor
Utmost Building Materials
مجموع سنوات الخبرة :9 years, 0 أشهر
Streamlines procurement processes by overseeing the daily operational and administrative needs of the department such as planning, issuing and follow-ups of purchase orders delivery and shipment schedules through SAP ERP system.
•Ensures adequate stock levels by timely updating and analyzing of stock movement sheets and prepares proposal as needed.
•Source and evaluates supplier’s quotation by using comparative statements to ensure that they are in line with the technical and commercial specifications required.
•Sustain a close track of the shipments by keeping regular coordination with the shipper/agent making sure that the right material reaches the warehouse at the right time.
•Supports and coordinates with internal departments particularly with accounts, audit and logistics with ease by attending to all queries from PO approval up to delivery of materials, GRN’s/Stock Transfers, invoicing issues along with the post buying issues - shortage / damaged materials.
•Safeguards effective support from suppliers both local and international by working closely with them through email and telcon regarding commercial terms, quality/documentation concerns and the like.
•Generates and collates accurate reports by maintaining a complete purchasing record in the system and periodically conducts inventory reconciliation.
•Assist in ISO Annual Performance Review for suppliers by evaluating and maintaining the “Approved Supplier List” along with the Commercial Manager as per the system’s requirements.
•Timely reporting and undertook other ad-hoc duties like assisting in re-export documentation, annual sales budget analysis and proposal, Sales Order approval.
Creates and finalizes engineering change orders (ECO's), work instructions or MPI’s, BOM’s, and process the documentation through SAP ERP.
•Performs file maintenance of BOM’s, parts drawings, ECO’s, process alerts and other customer documents.
•Coordinates ECO status with customer and implements revision changes and effective dates.
•Ensures projects are in compliance with document control policies and procedures.
•Maintain the Company's controlled documents and quality records to ensure accuracy and accessibility both internally and externally.
•Partner closely with cross-functional teams to ensure effectiveness and compliance of eQMS and all electronic tools related to ECO, document management, and training processes.
•Track work completed by customer program for reporting purposes.
Coordinates sales team by managing schedules, filing important documents and communicating relevant information.
•Responds to price quotation requests, biddings and customer inquiries in a timely manner.
•Prepares clear sales analysis, as well as sales reports, sales-order status, sales agreements, in-time proposals and presentations.
•Handles and reports status of suppliers’ rebates during business cycle meetings.
•Plans and executes sales meetings, conferences and travel arrangements.
•Assist in the preparation and organizing of promotional material or events.
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