Human Resources Director
AlJammaz Group
مجموع سنوات الخبرة :21 years, 10 أشهر
Leadership: Provides vision, leadership, planning, project coordination and management for the development of the HR department while concurrently facilitating efficient operations to meet current and future business needs within the organization.
•Compliance: Ensure full compliance with all legal regulations including labor law in all HR transactions and eliminating any potential legal deviation.
•Investigations: Investigates problems such as working conditions, disciplinary actions, and employee and applicant appeals and grievances. Provides guidance and recommendations for problem resolution to departmental officials and individuals.
•People Management: Manages human resources operations by recruiting, selecting, orienting, training, coaching, counseling, and disciplining staff; planning, monitoring, appraising, and reviewing staff job contributions; maintaining compensation; determining production, productivity, quality, and customer-service strategies; designing systems; accumulating resources; resolving problems; implementing change.
•Financials: Develops human resources operations financial strategies by estimating, forecasting, and anticipating requirements, trends, and variances; aligning monetary resources; developing action plans; measuring and analyzing results; initiating corrective actions; minimizing the impact of variances.
•Special Assignment: Accomplishes special project results by identifying and clarifying issues and priorities; communicating and coordinating requirements; expediting fulfillment; evaluating milestone accomplishments; evaluating optional courses of action; changing assumptions and direction.
•Consultation: Supports management by providing human resources advice, counsel, and decisions; analyzing information and applications.
Manage ER issues within the business units. Support line managers in creating a culture of employee engagement
•Reinforce at all times a culture of meritocracy, performance-focus and diversity.
•Act as an advisor to line managers in order to educate them and minimize risk.
•Ensure compliance with local law and Group policy throughout the employee lifecycle.
•Communicate and implement changes to HR policies and procedures.
•Ensure disciplinary procedure is properly applied before any employee is exited from the business
•Direct and control the personnel administration, payroll and immigration activities.
•Ensure that various employees related immigration processes and procedures are carried out as per company regulations and labor laws
•Ensure personnel records are maintained
•Ensure accurate and on time production of payrolls and payments in compliance with the groups policies and guidelines
•Ensure Local HR Team adherence to the business financial systems and processes
•Monitor Payments of Incentives and Overtime and ensure proposer approvals are achieved
•Provide Monthly Dashboard Reports to the Centre on Market activity with Turnover, Demographics, Recruitment, Employee Relations & Learning & Development
•To ensure compliance to HR policy is maintained, to review and strengthen business internal controls and procedures, ensure compliance of DOA and provide leadership on process and governance.
•Ensure full compliance with laws, regulations and other requirements
•To ensure that Saudisation focus is maintained and diversification goals are reinforced and achieved.
•Provide guidance to line managers and employees on HR policies, procedures and practices
•Ensure that all direct reports acquire the competencies for effective performance in their roles, through appropriate training and professional development
•Supervise the HR staff, assign work activities, monitor performance and review results;
Provide dedicated guidance and coaching to multiple business managers and employees within a complex business environment, including supporting multiple matrixes organizations with acquired businesses, union relations (if applicable), or global footprints.
•Provide dedicated guidance and coaching to multiple managers and employees with specific focus on: employee advocacy/engagement, HR fundamentals and process training, employee relations management, performance management, career development, talent assessment, acquisition and retention and workplace investigations as appropriate.
•Provide employees and managers with an available first point of contact for questions and guidance on fundamental HR topics and issues; escalates concerns beyond their scope to HR Business Partners and/or ERM Leader; navigates employees and manager to HR Services when it is the more appropriate resource.
•Partner with HR Business Partners, ERM Leaders and O&TD professionals to execute business-specific HR strategies.
•Ensure that all employee relations issues are properly identified, reported, investigated and resolved.
•Provide advice and counsel to managers and employees to ensure consistent application and integration of policies, procedures and practices at 100% compliance to promote an ethical and compliant work environment.
•Lead key HR processes including compensation planning and compliance.
•Conduct HR training and support for functional processes like EMS, Salary Planning, New Employee Orientation and New Manager Assimilation.
•Assist with other HR special projects or initiatives as needed.
•Maintain and protect confidential data with utmost scrutiny, judgment, and care.
• Assist in developing functional strategies and budgets in accordance with companies’ overall strategies and directions.
• Develop, monitor and implement divisional policies and procedures related to government relations function.
• Keep an update on government regulations and statutory requirements and determine their impact on the company.
• Liaise with the Ministries and other government entities to resolve issues related to obtaining Saudization Certificates, Company registration certificates, registration with the Chamber of Commerce, etc.
• Promote and build strong positive relationships and reputation with high public officials and their staff.
• Manage and oversee processes relating to Governmental issues concerning employees (i.e. issuance of business visas, visit visas, exit-re-entry visas, renewals of work permits, and Iqamas)
• Manage allocated annual departmental budget by controlling expenditures, taking cost reduction initiatives and reporting variances in actual versus budgeted amounts, to ensure effective cost management practices.
• Provide guidance and leadership to all departmental staff to achieve agreed upon targeted goals and objectives.
• Ensure effective talent management practice i.e. attracting, developing, rewarding and retaining high performance individuals by efficiently implementing companies approved HR policies and procedures.
• Responsible for GOSI file.
Implement the salary payment process for all existing employees and new hires from the time of joining GE until eligible for end of service benefit.
•Calculate all payroll related payments including final entitlements, overtime/double time etc.
•Assist to process accurately and on time monthly payroll to reflect changes with regards to bank account, temporary & permanent payments, deductions for current employees, new hires and exiting employees.
•Resolve promptly queries from the company and employees regarding payroll and related issues.
•Support initiatives to simplify payroll activities to include integration with OHR, the payroll provider, and payment request processes.
•Maintain accurate payroll records as part of the employee file.
•Maintain an efficient filing and document retrieval system both manual and automated.
•Follow up on governmental payroll declarations.
•Process salary advance/housing advance/annual home leave payments and accordingly maintain monthly amortization / payroll deductions. (FICA/GOSI/GE share contribution calculation and deductions from monthly payroll).
•GE share monthly eligibility and contribution files submissions.
•Complete all Personal File and ensure is up to date and fulfill all Legal GE requirements.
•Generate all employee contracts in comply with country Labor Low.
•Prepare all ends of services benefits calculation and arrange for the payment in accordance with country Labor Low.
Lead key local HR processes for client groups from employee entry to exit, including Payroll system update, Employees personal records update, etc.
•Team with global/regional HR counterparts to provide seamless support to the global organizations.
•Provide HR immigration and passage support to the GE businesses; processing of visas, work & residence permits, e.t.c.
•Provide administrative support to the GE businesses in Saudi.
•Front end the customer relationship with all the GE businesses ensuring customer satisfaction of the highest level.
•Auditing all C&B claims to add it on payroll register.
•Make sure all monthly payment is matching with GE Policy and not against it.
Plans and carries out processes relating to all personnel activities based on efficiency and timely basis. Also, set administrative systems to support and finalize personnel activities.
•Keeps record of insurance coverage, GOSI, and personnel transactions such as hires, promotions, transfers, performance reviews, and terminations.
•Ensures employee physical file for new hire is ready and in archive within given timing.
•Review and evaluate processes and control points to all personnel activities.
•Prepares employee separation notices and related documentation, and conducts exit interviews to determine reasons behind separations.
•Prepares reports and recommends procedures to track absenteeism and turnover.
•Represents organization at personnel related hearings and investigations.
•Keeps records of hired employee reference check for governmental reporting purposes.
•Supervise and develop my team to fulfill business requirement.
•Maintain annual operating plan (AOP) in my dept/area.
Approval / analysis of overtime. Monitoring of general overtime levels, communicate with department heads of its relevance.
•Measurement processes of OT, Bonus, and Negative Holiday Balance.
•Analyzing operating costs for planning purposes.
•Wherever required, communicate all payroll related information to employees with Clarity and transparency.
•Managing Annual Flight Ticket Allowances for PepsiCo-SSF Expatriate population.
•Ensure the C&B Policy updated/alignment with local practices/status & PepsiCo Guidelines.
•Research, align and implement C&B Programs, processes and C&B Systems for the GCC-Bev e.g. Job Evaluation, Executive Program, Benefits Program, Share Power, Service Years Awards etc.
•Educate employees about PepsiCo C&B Policy through Conducting Sessions in regular Interval.
•Provide highly complex administrative support in the areas of Payroll Compensation and Benefit processing.
•Review Payroll Action Forms in Timely Manner to ensure accuracy of Individual employee payroll.
•Ensure timely Process of Employee’s EOSI.
•Supervising GOSI Addition, Deletion, injuries and issues.
•Ensure GOSI Insurance payment, GOSI registration in time. Update the employees about the Latest Amendments in GOSI insurance.
Govt. Licensing.
•Handling Visa Block Management.
•Work Permit Administration.
•IQAMA Processing
•All Jawazat related processes.
•Electricity, Telephone issues related with Govt.
•Security Management.
•Ensure compliance with local laws and regulations to protect the Company.
•Provide information and services to internal clients if there is any change of Local Laws and regulation. That they are aware of, and comply with, relevant policies and procedures.
•Ensuring that all employees possess valid sponsorship by monitoring issue and update of visa, work permits, IQAMA, Identity documents and employment contracts as required by law.
•Follow up with different Embassies to secure Visas.
•Follow up the visa process i.e. Visit Visa, Work Visa etc. till end.
•Supervising Employees Personnel Files initiation as per Checklist.
•Documentation for resignation and termination.
•Employees ID Cards and Access Control Cards.
•Supervising Stationary Management.
•Controlling Mails Management (Faxes, PO Box, FedEx etc.)
•Providing technical support for Time Attendance Systems (Time Sheets for Employees and Daily Labors)
•Supervising Vacation Planning & Balance.
•Company Contracts / Agreements Management.
•Ensure that all the employees are Under the BUPA Medical Insurance Coverage.