Head of Contracting and Purchasing Unit
Ministry of Finance
Total years of experience :21 years, 6 Months
I'm managing the Contracting and Purchasing Unit at the Minister's Office. I'm working with Business owners at the Ministry to request for proposals from consulting companies. Arranging meetings with consulting companies and working with the selection committee. I'm preparing and sending the Letters of Award. I'm preparing the contracts and getting them signed by HE Minister of Finance. receiving invoices and deliverables then prepare the Completion Certificates. I prepare all documents for Payments.
I'm also responsible for the follow up list with SEDA on the major matters.
I'm managing the project with King Saud University to provide MoF with expert consultants.
-Managed the Chairman's and the Managing Partner's Offices
-Organized Board & ExCom meetings and prepared all agendas
-Facilitated discussion of meetings and advised as necessary
-Ensured Chairman and Managing Partners were kept abreast of relevant changes in legislation
-Write and kept the minutes of meetings for the Executive Committee
-Wrote reports, drafted the resolutions, completed all requisite forms
-Updated the Log for pending ExCom resolutions
-Communicated & followed-up with KPMG Partners and Function Heads regarding ExCom resolutions, actions and presentations for the meetings
-Ensured stakeholders were informed of decisions and resolutions
-Gave presenations on relevant topics to Chairman and the Board Members
-Liaised with external bodies/affiliations
-Facilitated agreements and contracts with external bodies/affiliations
-Introduced, implemented and managed the BoardPad System
-Managed all correspondence in/out of the Chairman's and Managing Partners Offices'
-Maintained and updated company directory
I write and keep the confidential minutes of meetings for the Board of Directors and the Audit Committee. I update the Log for the pending Board resolutions. I manage and maintain the BoardPad System. I update the Board members on critical information relevant to agenda and financial statements etc. I communicate with Mobily Chiefs regarding Board resolutions and presentations for the Board meetings. I arrange all Board of Directors meetings and other Committees in Saudi Arabia and abroad. I also arrange all travel and transportation needs for the Board members.
THC is in its beginning stages. The company was established in 2009 and started work officially in 2010. It’s a challenge for all THC employees to start these Mega Projects from scratch, such as school buildings, transportation and even food for the students. I’m supporting the CEO to ensuring the smooth operation of daily business, hiring qualified executives and expanding the capacity and scope of the THC Project. I handle all incoming/outgoing correspondence especially important and confidential letters from HH the Minister and HE the Vice Minister of Education. I prepare with the department heads a comprehensive monthly status report on THC Projects for the Chairman. I assist in the preparation for Board Meetings. I also arrange all travel and transportation needs for the President and manage his calendar. I draft letters in both Arabic and English and I am also fluent in both so I am fully capable to translate pertinent documents to/from English and Arabic.
I manage all incoming/outgoing correspondence to the CEO & CFO's offices as well as take phone calls and deliver prompt, accurate messages. I arrange all the Executives' meetings in Saudi Arabia such as booking the halls and setting the agenda. I set up meetings with key government officials for SIEMENS' Board Members, sectors CEOs, and all Executives. I also arrange all travel and transportation needs for the CEO. I prepare all paperwork and relevant materials related to the executives who travel to SIEMENS Saudi Arabia inclusive of all HR issues such as invitation letters, visit visas, meetings, accommodations, reception, all international and domestic transportation as well as the agenda for their visit. I also manage the CEO’s calendar.
I draft and type letters in both Arabic and English and I am also fluent in both so I am fully capable to translate pertinent documents to/from English and Arabic.
I have a Recommendation Letter from Mr. Lutz Kahlbau the President and CEO of SIEMENS Saudi Arabia.
I managed all incoming correspondence to the CEO's office; followed up with other departments for replies to important communications; attended the telephone calls for CEO; coordinated domestic and international travel; scheduled meetings and appointments; assisted all guests visiting the CEO; took notes from CEO relations to important and/or confidential messages. I also filled the role of Secretary of the Management Committee which included preparing the agenda and taking minutes of the meetings on a weekly basis. Furthermore, I served as acting Public Relations Manager for 6 months during my 4 years there.
I received an excellent evaluation by the CEO for my entire time of service.
I updated and maintained all data in the Audit System; prepared documents for all of AEC's Auditors; assisted with the procedures, process maps and checklists; provide them with clerical support as needed. I was also responsible for the routing of the AEC Auditor Department's documents; worked in teams to prepare quarterly reports for the CEO & CFO; prepared monthly reports for the Director of Quality Assurance Department; coordinated between the Auditor's Department and the auditees; filed, classified and organized documents in the Calibration Department.
I was responsible for all internal sales and coordinated sales orders with respective customers working as a telemarketer for the company's Industrial System Business Unit; prepared invoices and updated all records in the system; processing sales orders using the ERP system; prepared all documents for the tenders; interfaced with other departments on administrative matters; typed the department's memos and correspondence; assisted visitors and arranged all appointments; handled the filling system.
Graduated from Al-Imam Muhammad Ibn Saud University. College of Economics and Administration Sciences, with Grade of "Good" and GPA (3.02/5)
I finished a full time course of 250 hours (3 months) on level B2 (Upper Intermediate) with International House. I had Excellent evaluation from my teachers
I finished the Executive Secretary Diploma while I was working with Advanced Electronics Company on 2003.