RECORDS SUPERVOISER
HAMAD MEDICAL CORPORATION
Total years of experience :11 years, 6 Months
RECORDS SUPERVOISER
October 2010- Present
With Hamad Medical Corporation, Health Facilities Development, Doha, Qatar
Working with Health Facility Projects Management & Construction -HFPMC.
Handling all project for the HMC -Project Management Team along with the project directors of different departments of HMC
SENIOR DOCUMENTS CONTROLLER / RECORDS COORDINATORDecember 2004- Present
SENIOR DOCUMENT CONTROLLER:
•Controlling of various projects documentation, which were received from contractors, consultant and vendors for design verification and review/approval.
Sorting of documents and sending of documents to the respective Clients.
Implemented Electronic Documentation management system (EDMS), recording information, Scan documents and maintained CMMS, Technical documentation for easy storage and retrieval.
Tracking of documents incoming as well as outgoing till the problem are solved through EDMS.
Tracking of issue with the advice of Managers and Directors of the particular projects.
Coordinating with logging & tracking of every single document coming to document control section
and as well going out of document control section.
•Conducted internal quality, technical maintenance and safety audits from time to time
•Supervising the maintenance of central project filing system and electronic data’s. In charge of Satellite offices and reference libraries on site and office.
•Maintaining a comprehensive technical library containing the project drawing and specification in its as-built state.
RECORDS COORDINATOR:
• Responsible for all the cost related documents and resolving all the queries relating to cost.
• Processing of monthly payment certificates of all the consultants, contractors, and management teams.
• Processing of CAPEX and supplementary CAPEX for al the consultants, contractors and management teams.
•Serving as cost coordinator by resolving the queries raised by contractors, sub contractors, consultants office’s and between procurement & contracts department, finance department with reference to payment certificates, CAPEX, invoices, credit notes, claims etc.
• Supervising over books of account maintained for different projects work,
• Maintain and analysis cost centre respectively,
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SENIOR DOCUMENT CONTROLLER /
EXECUTIVE SECRETARY / ADMINISTRATOR October 2002 - December 2004
ACE International
PO Box 62309,
Shaikh Zahid Road,
Crown Plaza
Dubai, UAE
SENIOR DOCUMENT CONTROLLER:
•Establishment and maintenance of the project central filing system. Receipt, Control of storage and issue of project documentation
•Responsible for maintaining and updating the procedure establishment and control of the project Standards and Codes Library.
•Coordinating the Document Control activities between the various department of the company, Consortium Partner and Client.
Receiving of documents and sending of documents to the respective Clients.
Tracking of documents incoming as well as outgoing till the problem are solved.
Handling of all type of logging of documents in more accurate manner according to the contract and clients.
Tracking of issue with the advice of Managers and Directors of the particular projects.
Logging of every single document coming to document control section and as well going out of document control section.
EXECUTIVE SECRETARY:
Secretarial support to the Area Manager and the Managing Director.
Self drafting of letters to clients with respect to projects and the supervision staff.
Prepare minutes of meetings and reports.
Compose memoranda and correspondence.
Compile company profile.
Coordinating within the group of all ACE Int’l Branches.
Prepare/compile pre-qualification questionnaire.
Assist the Estimation Team in preparing tenders.
Setting up and maintenance of files for different projects.
Maintaining information / data regarding the ongoing/future projects in Middle East.
Maintenance of reference register and appointment dairy.
ADMINISTRATOR:
Provide administrative assistance to the Project Members.
Handling routine office requirements’ independently.
Assist in the preparation of annual budget and compare it with the previous year.