fairoz khan

Administration Executive at Japan Tobacco International (JTI)

• Sudan
• June 2006 to April 2008

Designation: Administration Executive. Reporting to: Head - HR & Administration Duration: June 2006 - April 2008

Japan Tobacco Inc., A MNC, it is the 3rd largest cigarette manufacturing company in the world, some of its brands are Camel, Mild Seven, Winston, etc., one of the Fortune 500 Companies.

Roles & Responsibilities:
• Responsible for the smooth functioning of the Front Ofice, Housekeeping, Security, Ofice Maintenance & Contracts, Visitors, etc.,
• Visitor & Guest Management
• Corporate Ofice Relocated complete co-ordination for smooth shifting and planning.
• Time Management, Courier, Keys Management.
• Ofice Cleanliness & Electrical
• AMC renewals & new Contracts
• Responsible for managing the Stationery, Cafeteria, Petty Cash, Pest Control, Carpets, Furniture, etc.,
• Responsible to monitor and control the Telephone / Mobile usage, Diesel Consumption, Electricity, CPC card, etc.,
• Accountable for application & allotment of new phone lines, mobile connections, Corporate Amex Card, Metro Card, ID Cards, Business Cards, Access Cards, Stamps, etc.,
• Visa Processing, Expatriate registrations (FRO work), Forex and t Liaison with Govt Oficials.
• Records management (outsourced) - Crown Data Management Company.
• Responsible for managing and ensuring no lapses in the AMC & Lease Agreements.
• Accountable for managing the ofice Guest Houses & Residences of the Expats.
• Managing staf relocations, Fleet management (Leased Cars, Hired Cars).
• Responsible for the Facility Management Staf & their appraisal / increments.
• Responsible for Managing Admin Budget.
• Vendor Negotiations & Hotel Reservations.
• Bill processing / Tracking of Vendor payments & Petty Cash Management
• MIS reports to the Management.