Executive Director of Property Management
Abdullah Al-Othaim Investment Company
Total years of experience :17 years, 7 Months
*Oversee all assets under management (12 Malls -*GLA 760K SQM over the kingdom).
*Oversee all department transactions (Rental collection, lease contracts management, units handover).
*Approve lease contracts.
*Approve contracts renewal plan.
*Approve collection plan.
*Approve TOR (Turn Over Rent) calculations.
*Monitor cascaded targets & KPI’s.
*Present periodic reports/dashboards to CEO & board members.
*Setting up department budget (direct Expenses, indirect expenses, general expenses, and overhead cost).
*Setting up department revenue including new targets.
*Managing existing assets which are varying between residential units, commercial units, malls, strip shops, and complexes.
*Setting up annual targets (department revenue, Rental collection target, leasing target, New business).
*Approve annual operating expenditure (OPEX) for the assets and submitting it to owners for approval.
*Approve annual Capital expenditure (CAPEX) for the assets and submitting it to owners for approval.
*Approve Best use Plan and tenant mix for new operating assets(malls).
*Approve RFP for subcontracts.
*Approve BOQ (Bill of Quantity), Scope and specifications before commencing any renovation projects.
* Operating Budget: 65 M SAR.
* Managing assets size: 250 M SAR (collected rent value).
* Approve Renovation/Upgrade/Development projects Plan.
* Oversees Renovation/Upgrade/Development projects Plan.
*Review and sign leasing contracts on behalf of the owner.
*Review and sign operating contracts such as security, soft cleaning ….etc).
*Approve all proposals for new clients.
*Approve all reports sent to owners, CEO and board members.
*Attending board meetings and presenting department results & KPI's.
* Opening a variety of communication channels with famous retailers and prospective investors.
*Oversees the bank reconciliation for collected rents.
*Presenting department P&L.
*Oversees legal cases related to leasing contracts.
* Leading: 10 direct staff - 250 indirect staff.
* Leading Portfolio Managers, Account Managers, Leasing Teams, Collecting Teams and Facility Managers.
* Oversees Leasing, Collection, Marketing, Facility Management operations, and Administrative Activities.
* Prepare Leasing Contract, FM subcontracts (Maintenance, Hospitality..etc).
* Oversees daily work order dispatching.
* setting up department target (leasing - Collecting - Maintenance)
* Setting up and distribute periodical Incentives.
* Oversees the annual market study for rent value.
* Oversees Best Use for the current assets.
* Oversees the periodical Reports - Analysis - KPI's.
* prepare and submit periodical reports, presentations and Dashboards to Higher management and owners
* Review and approve Annual operating budget, Leasing action plan, Collecting plan, Marketing of vacant units, annual Rent Value and Preventive Maintenance action plan (PPM), CAPEX Budget. Training Plan.
*Last Year Realized Figures 99% Occupancy - 95% Collected from the Rent Value - 95% Assets Maintenance efficiency.
*Prepare annual operating expenditure (OPEX) for the assets and submitting it to owners for approval.
* Prepare annual Capital expenditure (CAPEX) for the assets and submitting it to owners for approval.
Under the maintenance management ( Maintenance Supervisors, Technicians, Warehouse, Purchasing, Doorkeepers Supervisor, Doorkeepers, Call Centers)
Duties and responsibilities :
Making the Action plan for the department in the beginning of the year which will clear the goals and commitments .
Making the complete renovation plan (labor cost, material cost, working hours … etc)
Managing the renovation projects which is running now by preparing the time plan (Gantt Chart), budget, labors cost and updating these information monthly.
Cleared and systematic results are submitted in the monthly Maintenance report like (MTTF, Maint. Efficiency, labors Efficiency, Cost/W.O, P.M Wo Efficiency …. And many more).
Safety Condition for the Maintenance department is showed in the report (Quarterly submitted).
Maintenance Employee Cost and distribution on the real estate (Work Locations) (Quarterly submitted).
Maintenance Income (this income is Contracts for each property) comparing with the cost (like Employee, services Contract for each property).
Finally the operating Budget is 20M
Eimar Arabia Co Issuing the ISO 9001:2008 in the management
Duties and responsibilities :
•Making internal audit for the whole departments .
•Updating the ISO Forums .
•Updating the Work instruction (WI) .
Working as a Maintenance Supervisor, responsible for Malls, hotels, residential Complexes by creating a technical team then the standby team . set the Preventive Maintenance schedule every month then mentoring and following up the plan of PM each month.
Other duties :
Selecting a sufficient contractor in for certain project.
Selecting a suitable HVAC Systems, Water tanks, fire fighting system and Elevators.
Inspection for static and rotating systems.
Inspection about the safety of the tools, labors …..etc.
i used to work in reliability and condition mentoring as a trainee