Accounts Manager
Nazwah general trading
Total years of experience :5 years, 3 Months
• Responsible for independently handling finance and accounting operations of 9.3 million dirhams worth turnover general trading company.
• Reporting directly to general manager and group finance manager of all the accounting and financial matters.
• Preparing and presenting cash flow projections and doing bank reconciliation to meet the upcoming monthly financial commitments getting due.
• Making alerts for negative cash flows and timely arrangement of funds through sales collection or remittance from head office.
• Directly coordinating with the parent company accounts/finance department and liaison with their requirements and making reconciliation of inter-company accounts.
• Handled petty cash of 30K per month, making journals and submission of vouchers to head office for reimbursement.
• Responsible for all the administrative tasks, dealings with public relation officers and bankers for all banking needs and facilities.
• Dealing with letter of credit for procurement of imported material and dealing with shipment companies for freight & customs clearance.
• Preparation of annual leave and air ticket calculations for all of the company staff.
• Processing of monthly payroll of all the employees as per the wages protection system (WPS) and UAE labour law.
• Involved in preparing documentation for ISO certification implementation within the company, complying with certification requirements and attended trainings of ISO (ISO 9001:2008).
• Ensuring payment of all the utility bills, business claims and compliance with all the statutory requirements.
• Making follow-up and ensuring effective and timely sales collection by the salespersons for the sales done.
• Making timely payments to the suppliers to ensure the availability of the material supply while negotiating longer credit periods at the same time maintaining healthy relationships with all the stakeholders.
• Reconciling and ensuring that each and every sale and purchase to be booked within both inventory and accounting system and matching of creditors (AP) & debtors (AR) ledgers/statements.
• Responsible for closing of books: checked and review of all monthly/annual financial statements including P&L, balance sheet for accuracy of transactions.
• Ensured company policies and processes: organized and evaluated all accounting procedures and policies in ensuring effective, accurate and complete accounting transaction.
• Developed projections, and presentations of expenses and revenue while providing strategic guidance to the management in analysing financial reports.
• Facilitated internal and external audit of accounts while releasing timely reports and information to the auditors in facilitating the audit process.
• Assisted general manager for preparation of overall budget for year 2016.
• Suggested improvements in supply chain and ensuring strict cost control to ensure financials to remain within budget.
• Ensured strict credit control policies, obtaining credit applications /supporting to minimize bad debts and done client screening and ageing of receivables.
• Done monitoring and overseeing of all the financial operations and performance.
• Done variance analysis for budgeted vs. actual sale. And making alerts to sales coordinator to achieve sales target for achievement of desired margins.
• Involved within the end of the year procedures, dealings & co-ordination with the auditors for the last year’s annual audit.
• Responsible for handling M.E.P projects of up to 17 million dirhams.
• Involved in calculation of project’s costing and evaluation reports of projects.
• Involved in preparation of annual balance sheet provisions for employees gratuity, depreciation, annual leave and ticket allowances.
• Updating and analyzing contracts financial status by keeping keen observation of the variances in budgeted vs. actual cost of contracts, their impact on gross profit margin and the other factors.
• Ensuring projects revenue & cost booked according to IAS 11(construction contracts).
• Cash flow management, handling petty cash, tracking and reconciliation of the cash balance at the day end and preparing cash flow projections of the projects.
• Raising invoices to main contractors and their follow up for as to ensure their timely collection and making payments to the suppliers and subcontractors for their invoices.
• Reconciliation of receivable/payable balances of the parties involved with their statements and monthly follow-up for the updated statements.
• Making subcontractor’s payment certificates by analyzing site certification of the gross work done, advance recovery and retention figures of the subcontractors and then releasing their payments.
• Timely payment of all the utility bills & ensuring compliance with all the regulatory authorities.
• Computing payroll of all the employees according to the provisions of “U.A.E Labor Law”.
• Cost head allocations of salaries and expenses according to projects for their appropriate costing.
• Ensuring balance reconciliation with the bank by obtaining regular bank statements.
• Safe custody of confidential documents and appropriate file management.
• Involvement in and making suggestions for the value addition of internal controls and system development.
• Coordination with the parent company’s accounts department for the seamless flow of accounting functions between the two.
• Direct reporting to C.E.O of all the accounting and financial matters.
• Delegation, supervision and ensuring accountability of subordinates for the tasks assigned.
• Preparing and presenting meaningful summaries and ad-hoc reports to the management.
• Overseeing budgets and ensuring strict cost control and calculating variance and investigations of the reasons behind.
• Dealing with letter of credit (L/C) documentations for foreign and local procurements.
•Assisted the manager in the day to day operations of the finance department.
•Involved in preparation of monthly accounts, reconciliation of data entered and analyzing data for ratio analysis.
•Overseeing all the daily operations of the accounting function including detailed review of all account receivables, payables, fixed assets and general ledger in oracle erp.
• Worked and reported directly to the manager to ensure smooth running of all the financial operations and timely presentation of the data to the management for taking appropriate actions.
• Petty cash handling and dealing with the banks.
• Matching delivery orders with purchase orders and with invoices & invoices to statements.
• Input accounting data into the accounting system with efficiency and accuracy.
• Assist in the preparation of financial statements, preparation of documents, reports and correspondence as required.
• Plan, organise and manage own workload to ensure contribution to the company’s monthly financial reporting process is achieved in a timely and accurate manner.
• Ensure swift payment to suppliers and collection of invoices from the clients.
• Resolution of all the finance related queries.
• Assist with end of the year preparation and procedures and dealings with the auditors.
• Involved with the audit team in doing risk assessment, audit planning, control evaluation, report drafting, follow up and verification of issues closure.
• Ensuring that audits are conducted in accordance with the annual audit plan and relevant policies and procedures.
• Identified risks and prioritized audit work as part of a risk based audit program.
• Communicated audit results and issues to the audit manager.
• Supported internal audit manager in the update and maintenance of the audit strategy and plan.
BSc. (Honours) Applied accounting
Accociate of Chartered accountant of UK-Finalist
Associate of Chartered Certified Accountant (ACCA) (U.K)
