Events Manager
GRX EVENTS
Total years of experience :16 years, 2 Months
• Researching markets to identify opportunities for events;
• Approach new clients to provide events and exhibitions services
• Ability to meet the company sales and revenue targets
• Ability to work as a team member under pressure with highest manners and professional ethics
• Liaising with existing clients to ascertain their precise event requirements; producing detailed proposals for events (e.g. timelines, venues, suppliers, legal obligations, staffing and budgets);
• Agreeing to and managing a budget;
• Securing and booking a suitable venue or location
• Coordinating venue management, caterers, stand designers, contractors and equipment hire with the support of operation team.
• Planning room layouts and the entertainment programme, scheduling workshops and demonstrations;
• Coordinating staffing requirements and staff briefings;
• Selling sponsorship/stand/exhibition space to potential exhibitors/partners;
• Liaising with marketing and PR colleagues to promote the event;
• Liaising with clients and designers to create a brand for the event and organising the production of tickets, posters, catalogues and sales brochures;
• Coordinating suppliers, handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly;
• Overseeing the dismantling and removal of the event and clearing the venue efficiently.
• Developing, organising, planning and promoting a range of large scale events.
• Reviewing and sourcing the locations where the event is to be held.
• Creating promotional material for the event & distributing it to the target audience.
• Arrange security and advice on health and safety issues.
• Preparing and managing budgets for the event.
• Apply for government approval for outlets and events.
• Ensuring adequate staff is available for the event.
• Post event tasks, managing evaluation form analysis, thank you emails.
• Identifying opportunities to up brand promotion.
• Taking provisional bookings & obtaining written confirmation.
• Liaise and negotiate with suppliers such as florists and external caterers.
• Assisting with direct marketing initiatives and promotional activities.
• Conducting a follow up analysis of events.
• Maintaining an inventory of facility & equipment used.
• Building good client and sponsor relationships.
• Sending out accurate client contracts and ensuring they are signed & returned
within appropriate deadlines.
• Make Database of customers.
• Achieving sales target on time.
• Excellent experience dealing with people, professional trained.
• Performing customer queries, complaints and providing them appropriate solution.
• Coordinating with field technicians and providing their required equipment.
• Scan the work orders and upload in the system accordingly.
Updating work colleagues on business performance, new
initiatives and related issues.
Providing focus and direction to subordinates.
Decision making and problem solving.
Work scheduling that improves employee performance
• Coordinate and handle all the production and branding of the events.
• Follow up with the clients and making sure to complete all perspective in time.
• Ensures adequate staffing for events and schedules set-up, technical, stage and other crews accordingly supervises crews during events.
• Attends events to facilitate operations and responds to emergencies, problems, etc., ensures all aspects of events are implemented and controlled according to plans.
• Inputs, retrieves, and updates event setup information and produces event reports through management system.
• Calculated and provided clients with estimates of potential costs in completing an event.
Calling and surveying all the customers related to survey company. Example, hsbc bank, dubai islamic bank. Emirates Bank.
Responsible to handle the customers behavior to complete the survey and solving problems.
Organised events for szabist and assignments,