Receptionist/admin assistant
save the children (u.s)
مجموع سنوات الخبرة :13 years, 5 أشهر
Responsibilities:
• Receiving all incoming calls, messages and transfer to relevant staff and connect international calls asked by staff.
• Preparing and processing the summary sheet of all utility bills of office, staff house and ware houses as well.
• Office and kitchen maintenance.
• Perform the admin officer duty in his absence.
• Event Management.
• Reservation of conference and meeting hall.
• Preparing timesheet of all support staff.
• Coordinate with vendors (Nayatel, Mobilink, Telenor MIS)
• Ensuring maintenance of Registry system focusing on achieving of as result.
• Maintenance Receipt, Dispatch and distribution of incoming and outgoing mail.
• Preparing of correspondence and reports related to registry activities.
• Maintaining and updating staff contact list.
• Ensuring the provision of front desk services and telephonic communication service.
• Monitoring of all visitors to the office, assisting to the visitor by providing directions and accurate information related to save the children organization.
• Maintaining and updating the vendors, Embassies, NGO’s important contact list.
• Providing stationary to the staff and maintaining inventory of all items on monthly basis.
• CCTV (facilitating visitor to access main office).
• Ensuring Receipt, Dispatch and distribution of incoming and outgoing mail or tender as well.
• Coordinating the security guard outside.
• Using Fax, Mail, Photocopy and scanner.
• Performing other relevant duties as required by the administration team.
• Process of “TAR’’(Travel Authorization Request).
