Coordinator
National offset Company
Total years of experience :15 years, 11 Months
experience in building and organizing Archive, using electronic tools and system to enhance the ability for searching, locating and tracking the documents.
• Provide the required support to the Team Lead in managing the team and its responsibilities, preparing reports and carrying out activities requested by the Team Lead.
• Excellent experience in organizing, classifying and indexing incoming and outgoing official mails, address and resolve archiving issues internally and externally.
• Excellent experience in analyzing the content of any document to archive it using several keys information and retrieve it when needed.
• Great experience in retrieving documents from the electronic and paper archive using several keys information.
• Good experience in forming and writing official letters and e-mails.
• Good experience in coordinating meetings.
• . Provide visibility to the management on department progress
• Ability to translate between Arabic and English.
• Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
• Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• File and retrieve corporate documents, records, and reports
• Prepare agendas and make arrangements for committee, board, and other meetings
• Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors
• Manage travel and schedule
• Handle information requests.
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
• Arrange for outgoing mail and packages to be picked up
• Greet and receive visitor
• Prepare confidential and sensitive document.
• Coordinates office management activities
• Determine matters of top priority and handle accordingly