Farhan Ahmed

• Scheduling appointments and updating executive calendars with meticulous time management.
• Follow up on various business activities with boss and other senior executives.
• Initiating business correspondence including drafting of Emails.
• Handling mail box of boss particularly inflow of Emails and reminding him for any pending actions.
• Organizing board meetings, preparing relevant documents attending meetings and writing MoM.
• Arranging briefing session prior to the board meetings while ensuring all board meeting materials is assembled and uploaded in laptop / ipad
• Filing and updating the archives.
• Diligent follow up with the Management on various business activities on a regular basis.
• Interpreting financials of various companies and briefing the supervisor on important areas.
• Making travel arrangements (visa ticketing, accommodation pickup and drop-off) while ensuring the loyalty programs of airlines and hotels are properly utilized.
• IT support in coordination with IT department
• Maintaining inventory and ordering office supplies and other incidentals necessary for office operations.

 Assisting Senior Partner, Partners and Directors.
 Information transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
 Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
 Maintaining executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
 Representing the executive by attending meetings in the executive's absence; speaking for the executive.
 Maintaining customer confidence and protects operations by keeping information confidential.
 Completing projects by assigning work to clerical staff; following up on results.
 Preparing reports by collecting and analyzing information.
 Providing historical references by developing and utilizing filing and retrieval systems; recording meeting discussions.
 Maintaining office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
 Maintaining professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

 Assisting Chief Executive Officer and Deputy Chief Executive Officer of the company.
 Working as a recruitment officer in Executive department.
 Arranging Board meetings throughout the year.
 Working as a QMR for ISO certificate for the company on Quality Management System.
 Handling the purchases for all the office equipment for daily use.
 Handling and arranging the visas for all the countries for office management.
 Handling the printing of different reports of the company.
 Handling visit visas for all the visiting companies on business visits.
 Recruiting office staff till grade 4.
 Handling the hotel and flights booking for all the company staff and others delegates.
 Handling the courier for all the companies and arranging payments as per invoices.
 Taking care of all the documents for Board Members for company records.
 Implementing the HR policies and procedures on normal staff and assisting HR Director in needed work.

• Preparation and posting of Bank Payments Vouchers, Cash Payment Vouchers, Journal Vouchers.
• Preparation of Imports and Exports documents regarding export of sugar.
• Preparing Legal Documents in association with Chamber Of Commerce & Industry.
• Prepare Reconciliation of Head Office with Site and Cash Flow Statements time to time.
• Checking of all transactions as Accounts Officer which related to Accounts department.
• Maintaining records of the insurance of Plant & Machinery and Stock and dealing with insurance companies & Banks