Shipping Supervisor
Kamal Osman Jamjoom Trading LLC
Total years of experience :17 years, 10 Months
ESSENTIAL FUNCTIONS AND BASIC DUTIES
Responsible for materialize the shipment within the agreed FDC Level & lead time
Lead the shipping team & supervise all the shipping activities, ensure the effective operations
Supervise with freight forwarders to materialize the international shipments within the readiness date by brand wise
Coordinate with the supplier’s for PO’s & Ensure the correct Documentation requirements for smooth clearance
Monitor all the GCC Shipment & Export shipment documentations & movements, POD, Insurance
Monitor all the shipment clearance & lead time delays, make the proper control mechanisms to reduce the lead time
Coordinate with the warehouse for pre- alerts & Monitor the delivery of shipments
Maintain & Submit the FDC, Insurance, Shortage / Damage, Lead time reports by supplier /regions by monthly
Coordinate with the all the buying team for the PO Tracker & Nominate the freight forwarders by region wise
Responsible for floating the RFQ to the freight forwarders, Analyze the quotes, submit the logistics manager for approval
Analyze the freight forwarders performance as per the agreed SLA’s in the frequent intervals
Prior to the arrival of shipment liaise with supplier for the commercial documents
Liaise with accounts department for L/C Shipments & Ensure the correct shipping documents as per the LC
Responsible for finalize the mode of the shipment by the cost analysis
Responsible for making the monthly insurance report for the shipment damages, marine insurance for sea, air & land freights
Coordinate with insurance companies for the claims, arrange the proper documentations to get the claims for the discrepancies ( Damages, lost )
Responsible for produce monthly FDC Report by every month & analyze the lead time by supplier, by port, by region, by %, submit to the management
Preparing the shipping bottlenecks report every 15 days to highlight to the management with all the delays & recommend for the suitable solutions
Responsible for verify all the freight forwarders Invoices as per the agreed contract & forward to accounts for the payment
Weekly report on shipments status file including Shipment arrived, Cleared, under clearance and on the way.
Weekly shipping report shows number of shipments arrived for each supplier by brand, by mode, by port or airport, by volume, by forwarder and purchase order value.
Weekly report by forwarders showing freight cost, port, mode & volume and clearance expenses.
ESSENTIAL FUNCTIONS AND BASIC DUTIES
Coordinate with freight forwarders to materialize the international shipments within the readiness date by brand
Coordinate with the supplier’s for PO’s & documentation requirements for clearing
Coordinate with the buyers for the PO Tracker & update the file on day to day basis
Coordinate with the warehouse for pre- alerts & arrange the delivery of shipments
Coordinate with inter departments for all the exports/ re-exports & Arrange the proper documentations
Maintain & submit the FDC, Insurance, Shortage / Damage, Lead time reports by supplier /regions by monthly
Coordinate with the buying team for the PO Tracker & nominate the freight forwarders by region wise
Enter all details on PO file & monitor status, ETD, ETA, Weight, and Volume from the daily shipment status files from the Forwarders
Prior to the arrival of shipment liaise with supplier for the commercial documents
Liaise with accounts department for L/C Shipments
Upon receiving commercial documents forward Commercial documents copy to accounts
Send a copy of Invoice and original packing list to warehouse with Pre alert
Once shipment arrived, provide the shipping notification to the concern team with lead time
Once shipment cleared produce cost sheet actual / estimated
Arranging the documentation for all the exports & re-exports, maintain the electronic & hard copies
Follow-up with warehouse for logistics control sheet, verify received quantity with air waybill or Bill of lading. Attach a copy of Air waybill / Bill of lading with logistics control sheet keep copy in file
On daily basis record all the issues counter in day-to-day operations
On daily basis update volume received details
On daily basis produce actual / estimated cost sheet for the shipments cleared.
On daily basis prepare freight liquidation summary
On daily basis tracking shipment by brand, by vendor, by mode, by port or airport, by volume, by forwarder and by purchase value
Update Costing sheet on daily basis & Update Vendor’s list on daily basis
Weekly report to warehouse with Stock Arrival notification.
Weekly report on shipments status file including Shipment arrived, Cleared, under clearance and on the way.
Weekly shipping report shows number of shipments arrived for each supplier by brand, by mode, by port or airport, by volume, by forwarder and purchase order value.
Weekly report by forwarders showing freight cost, port, mode & volume and clearance expenses.
Monthly FDC Report by brand wise with lead time analysis for international as well as GCC Shipments
Weekly issues list (Shipping issues).Weekly report for all stock holding in third party warehouse.
ESSENTIAL FUNCTIONS AND BASIC DUTIES
Oversee the activities of the staff to ensure that all service level and satisfaction goals are met.
Identify and maintain best practices, policies and procedures.
Communicate priorities, schedule tasks and monitor all tasks.
Build and foster a highly effective team environment with emphasis on responsibility and accountability.
Review daily reports; take appropriate action as needed.
Develop the staff by monitoring calls, conduct training / development classes on a daily basis.
Understand the metrics of all aspects of outbound campaigns and utilize these metrics to maximize daily performance.
Responsible for planning the Distribution to all KOJ stores
Ensure that all waves launched by ORWMS are fully picked, processed and closed at the end of the day.
Ensure that all materials, hardware and equipment required for Pick Package printing (from Automate Waves) and Picking are always ready and available for use by operations.
Initiate and execute various productivity improvement programs in Distribution Planning and Picking operations.
Manage Distribution and Picking staff; review and update organization structure & responsibilities as necessary.
Preparing various productivity reports for management use.
Forecasting, Planning, Delegation and follow-up on various aspects of Distribution Planning and Picking Operations.
Proper planning of staff facilities
Housekeeping & 5’s Procedures
Implement Health & Safety procedures
Distribution and Picking Staff performance appraisals
ESSENTIAL FUNCTIONS AND BASIC DUTIES
Supervise Inventory Control and Layout Team.
Collaborate with Warehouse Management Team on process and system improvements
Participate and represent the Inventory Control Team in monthly meeting with Merchandise Planners and Buyers regarding process, stock and system issues.
Prepare reports, presentation and data analysis required by the management
Study and analyze current state of stock management system, warehouse operation process and system to come up with ideas for continuous improvement in the Inventory Management and Layout planning operations.
Ensure on-time submission of daily & monthly reports for the three brands by the Inventory Controllers
Ensure accuracy of reports done by the Inventory Controllers
Ensure to maintain inventory accuracy of 99%.
Review & approval of system adjustment requests.
Coordinate with warehouse section managers on manpower support required for any activity concerning inventory management improvement and accuracy.
Develop internal reports designed to evaluate progress and detect potential stock issues
Coordinates with Merchandise Planners and Buyers on major stock and process issues that will have an effect on inventory accuracy and system integrity.
Performance review of Inventory and Quality Controllers
Provide support to operations in terms of decision-making and manpower supervision
Communication
Regular communication with Warehouse Management Team
o Process and system improvements
o Activity with effect on inventory and system integrity
o Data analysis and report requirements
Regular communication with Inventory Controllers.
o Daily and monthly report status
o Inventory & Space Allocation Status
o System Integrity
o Inventory Accuracy
o Adjustment approval
o Shop opening, GWP & new product launch updates
Regular communication with Quality Controllers
o Findings on quality check being conducted on outbound shipments
o Updates on product quality checking
Communication with Merchandise Planners
o Stock, process and system issues
Communication with Buyers
o Major issues being encountered on delivered stocks
P.G.D.I.T.