Farhan Asad

• To process recruiting and hiring procedures by preparing the job advertisement, short listing, interview
call letters, interviewing the candidates, preparing evaluation sheets and appointment letters.
• Maintain and update record of personal files of all the employees with requisite documents/credentials
along with the record of Annual Performance Review of each employee.
• To bring into the notice of the Management of the Company by identifying the involvement of any
employee in malfeasance activity(s) and take appropriate action as determined by the Management.
• Issuing Inter Office Circulars with regard to general /extra ordinary event(s)/meeting(s).
• Looking after the issues related to employees Health Insurance, Life Insurance Claims, Employees Old
Age Benefit Institution (EOBI) and Human Resource Development (HRD) Programs/policies.
• Preparation of Allowances, Overtime of support staff and liaison with Accounts Department for its
payment process and also coordinate with regard to the employees salaries and benefits related data.
• To generate Purchases/works requisition/Capital Expenditures Request(s) forvarious Administrative
items and verification of such bills beforeclearance/payments;
• Supervision the support staff, Front Desk Officer, Security Officer and to corroborate their respective
activities by checking reports of vehicle log books, leave record, courier bills/receipt, telephone bills and
security related data on day to day basis.
• Ensure maintenance and upkeep of all office facilities i.e. vehicles, telephone electricity and other
office equipment i.e.photocopier, generator, printers, furniture & fixtures etc.
• Maintaining smoothly all the Administrative functions i.e. arranging the domestic/international visits/
trips of the employees by arranging travel booking, hotel booking, guest arrangements etc.
• Supervision and managing of outsourcing contactors like travel, hoteling etc; To enter the HR related
data in Computerized Human Resources Information System.
• Any Other duty assigned by the Chief Executive Officer (CEO) of the Company.
• Manage training and development initiatives.
• Keep track of employee performance.
• Manage and improve communication.
• Manage organizational and company culture.
• Create a safe and inclusive work environment.
• Oversee and manage benefits and compensation.
• Handle conflicts, disciplinary actions, and terminations.
• Develop and implement HR strategies and initiatives aligned with the overallbusiness strategy.
• Bridge management and employee relations by addressing demands, grievances or other issues.
• Manage the recruitment and selection process.
• Support current and future business needs through the development, engagement, motivation and
preservation of human capital.
• Develop and monitor overall HR strategies, systems, tactics and procedures across the organization.
• Nurture a positive working environment.
• Oversee and manage a performance appraisal system that drives high performance.
• Maintain pay plan and benefits program Assess training needs to apply and monitor training programs.
• Report to management and provide decision support through HR metrics
• Ensure legal compliance throughout human resource management.
• Supporting employee opportunities for professional development.
• Managing succession planning of staff.
• Assisting with the performance management and review process

• Lead-HR & Admin in end to end recruitment process which includes, initial screening the CVs of staff,
Short listing candidates for Interviews, Scheduling Interviews, Conducting tests, Reference Check and
Pre Hiring formalities of all factory Staff and workers.
• Approval of appointment letter from G.M and Director.
• Preparation of employees Job specifications &Job Description
• Compile and Update all staff & workers Personal files (Hard & Soft copy) both for record keeping on
regular basis including Data Entry.
• Maintain and Update each employee personal file and E-file on regular basis.
• Prepare various Excel sheets to compile Staff data of different nature as and when required basis.
• Maintain Staff and Workers Attendance on regular and monthly basis
• Maintaining and updating Master Data.
• Maintain First Aid Boxes in all departments.
• Checking of all equipments fitted in all departments like water cooler, fire extinguisher, Exits Seal,
Fans & lights.
• Work on special ad-hoc HR projects as assigned by the Line Manager or the Management (Employee
feedback, different type of Surveys, Organizing Events etc.)

• Looking after and managing administrative tasks for the Karachi facility including vendor management
procurement and supplies PO issuance/receipting etc.
• Responsibility for the maintenance and repair of office facility and equipments.
• Supporting the sales and TBA team and administrative task including but not limited to travel
itineraries, Hotel Bookings, Event management etc.
• liaison with customer stack holders for invoice delivery, payment collections, proposal submission,
RFP collections etc.
• Coordinating with corporate bank for activities such as cheque deposits, pay orders, performance
guarantees etc.
• Coordinating with civil aviation, custom and other govt. departments around international guest and
shipment and etc.
• Manage Patty Cash Expenses.
• Other adhoc based administrative tasks subject to requirement

• Liaison with production department regarding the issuance/supply of materiel
• Proper arrangement of stock and maintenance of store
• Responsible for all receiving & issuance of all raw material store & spares
• Issued the material against requisition from production department authorized person.
• Accurate maintenance of store records.
• Store material in a way so that it is protected against deterioration from dampness.
• To make arrangement of protect stock/material from fire and thief.
• Follow up of packing orders
• Reconciliation of coated duplex board ( stock in godown and board at printer )
• Packing order coasting
• Import consignment costing.
• E-filling of PDC release letter on weboc.
• Managed of export documentation
• Coordination with shipping line.

• Maintain Record of employees leaves
• Update employees personal file & records
• Maintain canteen record
• Prepare ACR reports
• Prepare employees annual increments list & file
• Maintain working relationship between employees & management
• Coordination with preparation of salary envelops and disbursement
• Prepare employees group insurance sheet monthly & annual
• Preparation of employees education Cess list
• Preparation of notice & circular for informing all factory employees
• Prepare annual & half yearly returns according to requirement of ministry of labor
• Prepare employees medical records and forms of required in social security
• Liaison with social security department for issue related with workers
• Liaison with EOBI for employees pension & different issues
• Checking daily attendance
• Checking and verification of requirement of employees
• Probationers workers termination schedule
• Checking monthly salary
• Checking reports of EOBI and SESSI
• Checking daily workers payments vouchers
• Checking of WPPF and Bonus