HR And Admin Manager
Geoharbour Middle East Construction LLC
Total years of experience :13 years, 11 Months
•Working in a group of companies (construction industry) responsible for the HR Operations of Middle East Region.
•Handling recruitment, travel insurance, Employment visa's, business visa's and temporary work visa's of staff.
•Successfully interviewed, hired, and processed employment visas of 85 candidates from India and Pakistan
•Introduced and implemented electronically generated monthly salary slips for the staff.
•Singlehandedly developed and maintained recruitment database and employee record.
•Involved in end-to-end recruitment of blue-collar and white-collar workers.
•To build connection with the international agencies for the talent acquisition.
•To conduct interviews of the shortlisted candidates and offer the selected candidates.
•Negotiate the salary details with the selected candidates.
•To process the visa of staff with the coordination of PRO.
•To maintain the employee personal files and records.
•To update the management about the timely visa renewals and cancellations.
•To handle the employee grievances.
•To coordinate with the project managers for the staff attendance for the preparation of payroll.
•Any other tasks assigned by the management.
Worked on Job Descriptions of all current and upcoming positions after getting requirements from different departments and project heads. Posting Ads on Job Portals (social media) and through an email for internal referrals.
Short-listing the appropriate resumes received from all resources (Job portals/Job boards, internal references).
Sourcing and hiring (white-blue collars employees) (engineers & non-engineers).
Screening the CV's and filters all, scheduling and conducting interviews then start the hiring procedures.
Using all channels such as networking, LinkedIn and other professional jobs websites, Advertisements and more to pick the
right CV's.
Coordinating with hiring managers for the technical requirements of assigned positions.
Experienced in arranging walk-in interviews for technical and non-technical positions in Dubai, Sharjah and Abu Dhabi.
Conducted detailed HR interview for the assessment of candidate’s interpersonal and communication skills.
Arranged technical interview of HR shortlisted candidate with the technical team or clients of different projects.
Arranging the final interview in case of recommendation of the candidate with the concern project team.
Preparing the job offer letters and responsible for the joining and orientation of new joiners
Gathering the employee documents for visa processing and coordinating with visa processing team.
Coordinating with the new employee for employment visa processing.
Preparing recruitment reports for different projects and positions.
Arranging training of the candidates and selected staff.
Directly arranging skype interviews with Etisalat management.
Experienced in handling recruitments for Etisalat, DU, Huawei and Nokia telecom projects.
•Created job advertisements to attract candidates for certain positions.
•Coordinated and established professional relationship with people of different backgrounds and a high level of cultural competency
•Involved in end to end recruitment.
•Sourcing great UAE National profiles for different clients throughout the UAE.
•Build out recruitment database of candidates.
•Co-ordinated and administered staff-recruitment with managers (advertising, short-listing of CVs, inviting candidates, arranged panel interview, conducted HR interviews etc.).
•Used to share Staffing updates with business unit, offer finalization approval, extended offers to the candidates and made sure they provide all the required information in due time.
•Ensured all employees go through back ground verification check (First Advantage)
•Managed new hire on boarding (new hire documents, registration of local benefits)
•Developed and Maintained Employee Database (contractual) and Personal files.
•Provided generalist HR support to business e.g. guidance to managers on effective use of HR-related systems
• Prepared Employee Contracts, Employment Certificates, Experience Letters, other letters as requested.
•Provision of international assignment documents, WP renewal documents in collaboration with Traveldesk to ensure smooth processing.
•Processed terminations and developed and maintained Resignation/Termination database.
•Responded to background verification requests for Ex-employee.
•Reviewed and implemented local HR policies and processes.
•Timely Registered and renewed local employee benefits e.g. life insurance.
•Effectively managed Internal/External HR Audits
•Maintained Workday leave management, deleted terminated employees accounts, defined policies, performed monthly re-conciliation with business on leaves data and shared with finance for accruals.
•Prepared employee data and entered into various HR systems (Workday, Gr8 People, Taleo, PeopleSoft DocuSign) related to recruitment, new hires & leavers, job & compensation changes, vacation tracking and company benefits.
•Assisted business with general HR queries.
•Conducted full cycle recruitment including sourcing candidates, creating a pipeline for high turnover jobs, screen, evaluate and interview applicants, provide high quality candidate care through the recruitment process.
•Initiated company’s first formal performance review system, creating a flexible and well-received tool that was later accepted company-wide.
•Designed and implemented value-added, creative and effective recruitment strategies, polices and processes.
•Wrote employee handbook covering overall company policies, disciplinary actions ans procedures, code of conduct, FMLA policy and benefits information.
•Maintained employee records and other related documents, both hard and soft copies, such as personal record, probation, promotions, transfers, performance reviews, terminations, and trainings.
•Ensured all the organization policies and procedures are in compliance with applicable labor and employment laws of Pakistan.
•Assessed the human resources needs in areas such as performance management, employee relations, compensation, career development and leadership development and drive the appropriate solutions in the concerned areas.
•Arranged trainings, seminars, workshops and recreational activities for employees.
•Managed employee communication and feedback through meetings, employee engagement surveys, mobile applications, one-on-one meetings, and Intranet use.
•Recommended new approaches, policies and procedures to effect continual improvements in efficiency of organization and services performed.
•Performed other related duties as required and assigned.
•Developed recruitment policies and procedures.
•Took my ownership for recruitment, sourcing, screening and shortlisting and interviewing candidates for different positions.
•Ensured and maintained proper files and documentation for newly hires.
•Maintained and processed the health insurance records and employee claims.
•Effectively prepared and delivered orientation to the staff members on different HR policies and practices.
•Conducted the performance appraisal process for the hired staff.
•Drafted job description, outlining in detail all skills and qualities required and desired in a successful job applicant.
•Developed strategies to source, attract, recruit and select high quality candidates against defined criteria
•Negotiated salary allowances and extended offers of employment.
•Initiated necessary reference and background checks for candidates.
•Recruiting, sourcing, screening and shortlisting candidates for different positions.
•Maintained proper employee record and documentation for new hiring staff.
•Maintained and timely updated the health insurance details of new hired staff.
•Performed other administrative tasks as and when required.
•Advertised positions on the IRC career website, circulated through humanitarian forum networks and internal announcements to attract the best human capital.
•In coordination with recruiters and HR manager; scheduled interviews of shortlisted candidates, completed Anti- Terrorism checks, and conducted reference checks.
•Drafted and finalized job descriptions in coordination with the hiring managers.
•In close supervision with Recruiting Mgr. developed strategies to source, attract, recruit and select high quality candidates against defined criteria
•Negotiated salary allowances and extended employment offers of employment.
•Initiated necessary reference and background checks for candidates.
•Conducted recruitment strategy meeting (RSM) with hiring manager
•Worked with HR team members to establish and execute policies and procedures.
•Managed recruitment and training.
•Worked with managers to accurately decipher staffing needs, scheduling interviews and preparing offers for ideal candidates.
•Negotiated offers with candidates.
•Managed employee relations, new hire orientation, and benefits support.
•Worked with management and team managers to create and execute training program for company as well as, prioritizing training schedule.
•Managed recruitment and training reports in order to assure information is accurate and up to date.
•Managed Employee Relations and Compliance
•Provided counselling and sound decision-making regarding HR activities.
•Manage the organization’s employee insurance and benefits program. Developed a mechanism for which to manage, track and authorize for payment all outpatient medical claims. Developed coverage criteria, standard forms, claim tracking database and payment process. Authorize payments for outpatient medical claims. Serve as the company representative with contracted benefits provider. Facilitated development of plan revisions and renewal.
•Adapted and implemented initial policies, procedures and standards.
•Supported the development of a performance review and goal setting process.
Worked as Recruitment Coordinator in People Logics. (Third party recruitment consultant).
Key responsibilities were
•Searched the candidates for the selected position using different platforms / search engines.
•Selected the right candidate for the selective position by conducting telephonic and in person interviews.
•Provided feedback to clients and candidates after interviews.
•Prepared contract for selected candidates
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Worked as a Branch Coordinator in AKD Investment Management Ltd., Islamabad office. Key
responsibilities:
•Maintained attendance record
•Prepared daily sales / activity reports of employees.
•Liaison between head office and branch office
•Prepared and implemented policies and procedures to improve organization’s growth and employees performance.
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