Assistant Manager HR & Admin
Syed Junaid Alam W L L
Total years of experience :16 years, 10 Months
First point of contact in HR department
To assist Group HR Manager in day to day activities & to look after all HR activities in absence of Group HR Manager
Coordinate & support Group HR manager in recruitment process
Initial screening of the CVs and to conduct initial interviews and scheduling of final interviews
To collect the testimonials from the shortlisted candidates
Preparation of job offer letters, experience letters, appraisals, warning/ terminations letters and salary certificates
To keep updated record of legal documents of the employees like work permit, passports, ID cards and employment contracts
Coordination with PRO to timely renew the legal documents like visas, ID cards and passports etc. for all countries of operation (KSA, Oman, Bahrain, Qatar & UAE)
Maintenance of employee personal files' and updating all the data using HR software
Management of health insurance enrollment and termination
Management of GOSI registration and cancellation
Verify and reconcile the list of workers before payment of social insurance (GOSI), training and health insurance invoices
Preparation of annual leave settlements, final settlements and end of service benefits according to the Labor Law of respective country (KSA, Oman, Bahrain, Qatar, & UAE)
Thorough knowledge of labor law
Preparation of duty schedule of the admin support staff
Handle the employee problems/requests and liaise with Group HR Manager and other departments to provide solutions
Investigate and provide feedback to the Group HR Manager on all disciplinary issues
To ensure all the company policies are implemented & followed properly
Facilitate employees during their transition stage and ensure to complete all formalities
Manage the fleet operations i.e. to ensure all company vehicles are maintained in excellent working condition
Maintenance the employee accommodations & housekeeping services
To ensure attendance review, verification of all relevant entries in Attendance System
Payroll administration, of about 700 employees (Bahrain, Qatar, Oman, UAE, KSA and Turkey)
To arrange and maintain monthly salary checklist
To coordinate with HR coordinators and administrators to seek information regarding attendance, leave entries & overtime for monthly payroll process (Bahrain, Qatar, Oman, UAE, KSA & Turkey)
To incorporate valid arrears/deduction entries to ensure timely and accurate payroll entries to comply with monthly payroll schedules
To coordinate and follow up with the accounts department for employee related payments like visa, passports, ID Cards/CPRs, Iqamas/Resident Permits renewals & medical payments etc.
Disbursement of cash salaries
Coordination with IT department to eradicate errors and to update the system to meet the day to day requirements
Check and verify the entries to pass the provisions for bonus, leave salaries, ticket fares and indemnity payments
Petty Cash handling
Reporting to Director operations
Complete employment process from hiring till firing
Screening of the CVs and interviews
Maintaining employee Personnel files
Maintenance of employee attendance records
Payroll management (ensure timely entries of arrears, deductions & overtime)
Salary disbursements
Verification of overtime with attendance record
Drafting job offer letters, appraisals & warning letters etc.
Boarding / lodging arrangements for management and staff
Airline ticketing and other travel arrangements
Signing contracts with vendors for repair/service of equipments (AC, Fax, PABX, UPS etc.)
Prepare duty schedule for admin support staff
Prepare job description of employees
Overall maintenance of office (Furniture & fixtures)
Fleet management i.e. to keep company vehicles in excellent working condition
Fulfill the stationery requirements of office and take care of other local purchase
To keep record of all the advertisements/publications
Looking after miscellaneous HR/administrative matters
Petty Cash handling, Preparation of payment vouchers & preparing Petty Cash budget
Preparing Cash Book
Bank reconciliation and other bank related matters.
Invoice generation, reconciliation of the statements of receivables/ payables and recoveries
Maintaining Daily Revenue Report
Reporting to the Executive Director Operations
Recruitment of staff in correspondence with Manager Admin & HR
Maintenance of CV database and initial screening of the CVs
Maintenance of employee personal files
Maintenance of employee database
Drafting official letters like appraisals, warning letters, promotion and termination
Duty scheduling and job descriptions of admin support staff
Preparing duty schedule of admin support staff
Registration & termination of employees in EOBI and Medical insurance
Keeping Medical Claims record and resolving the queries regarding medical claims
Providing entries to the payroll manager to ensure proper salary process
Overtime calculation and verification of overtime claims using oracle based attendance software
Salary disbursements
Boarding/lodging arrangements for management, staff & outstation guests
Fleet management i.e. keeping company vehicles in excellent working conditions
Looking after matters related to inventory & store
Looking after overall office décor
Signing contracts with the vendors for purchase and R/M of equipments (AC, Fax, PABX, UPS etc) on subsidized rates
To fulfill the stationary requirement of the office and other local purchase
Petty cash handling
Internship in different departments of commercial bank
Attested from Higher Education Commission of Pakistan
Degree attested by Higher Education Commission(HEC) of Pakistan