Office Coordinator/Secretary
Private Office – Royal Family
Total years of experience :11 years, 7 Months
- Coordinating staff requests at the palace and farm in terms of securing their needs, concerns, coordinating their holidays, and establishing gate pass for them
- follow up on the gate pass requests (edit, change, follow and prepare memos) and sending it for approval and get back with confirmation for people and companies.
- schedule the medical team for (Covid-19) for those in quarantine, follow up for result and do the needful to take them out of quarantine.
- Arrange the hotel bookings and tickets for our staff
- sending inquiries, follow up for quotations and preparing purchase orders related to the staff
- translating letters, not contracts (English / Arabic and vice versa)
- Searching for new candidates, preparing their package and job offers
-Administrative Supervisor for executive assistants of all braches.
-Training for new executive assistants
-Prepare the weekly invoices & follow up with the money collection
-Prepare the weekly schedule & follow up with the teacher’s attendance
-Coordinating communication between owners, coordinators, teachers, service providers & parents
-Managing the work space and materials
-Maintaining up to date telephone and email contact list
-Filling, scheduling appointments & meetings, answering phone calls, take messages for staff members, etc…
-Daily management of the company and all the departments (Administration, Operation, Finance, Marketing, Sales).
-Ticketing & Reservation on worldspan system
-Make all reservations of: Hotels, transfers, car rental, etc...
-Direct contact and follow up with tourist coming to Lebanon.
-Prepare vouchers for hotels.
-Travel Insurance
-Accounts back up (invoices, receipt, cash, payment voucher, etc...
-Direct contact with hotels and other agencies that provide services.
-Cost center of all inbound bookings (cost, sales & profit)...
-Meet & assist VIP clients & tourists at airport
-Supervising Car rental deals, insurance etc...
-Dealing with some hotels for special rates for UNIFIL ARMY (Ghanaian battalion).
-Organize their arrival to the hotel.
-Insure tourist guide to visit all Touristic places before they left Lebanon.