Administrative Assistant - Office Manager for CEO & Deputy
Modern Systems & Computer Trade
Total years of experience :17 years, 1 Months
CEO - Office Responsibilities:
• Maintain office calendar to coordinate workflow, meetings and conferences.
• Prepare Offers & Tenders for CEO & sales team
• Prepare a daily “To Do List” with daily phone calls, appointments and follow-ups
• Maintain confidentiality in all aspects of client, staff and agency information.
• Contact International & Local venders & suppliers.
• Correspondence, including faxes, internal memos and email
• Make Travel arrangements & setup accommodations for Staff, Board of Directors and Visitors
Deputy - Office Responsibilities:
• Perform general clerical duties to include, but not limited to, bookkeeping, Bank issues such as transfers, withdraws and deposits and Monthly loans updates.
• Prepare a daily to do list with daily phone calls, appointments and follow-ups
• Follow up all insurance policies for cars, buildings…etc
• HR responsibilities for certain employees
• Manage all Maintenance requirements and security issues of the building with its Supervisor.
• Prepare and follow up sales orders, maintenance contracts and / or offers, won tenders and confirmations, the back orders, account receivables with the sales team and/ or the related departments, tracked and filled by preparing a manual and automatic filling system.
• Preparing variety of reports to the management - such as (offers, customer feedback which is related to the sales department on time.)
• Responsible for the following tasks including but not limited to, phone calls (internal and external calls - transferring the inquiry to the right sales person, keeping his / her manager informed ), set appointments, customer satisfaction quality control, telemarketing.
• CRM Key user. Contributed in the CRM formation as well as conducting several trainings to staff.
• Coordinate General Manager's meetings and daily schedule.
• Prepare Offers & Tenders for CEO & sales team
• Manage Correspondences and communications.
• Coordinate Purchase Orders.
• Supervise guest’s accommodations, reception, ticketing and hotel reservations in addition to visa requirements.
Courses : Computer literacy (Microsoft Office, Internet, Outlook….) English & Arabic typing skills. English & Arabic business correspondence. Office skills. Organization behavior. Shorthand skills. Audio typing.