Fatima Koussa

- Manage the entire procurement and subcontracting operation to ensure proper implementation of policies and standards in terms of preparing purchase orders, monitoring progress and resolving any issues or delays.
- Conduct market research to identify potential suppliers for both local and international markets, evaluate their capabilities, and select appropriate suppliers based on quality, price, and delivery time.
- Monitor supplier performance, including quality, delivery, and service level, and implement corrective actions when necessary.
- Manage a successful relationship with vendors, negotiates contracts, and establish long term partnerships with reliable and cost-effective suppliers.
- Negotiate with shipping companies regarding receiving the best offers based on price and service compliance with customs regulations.
- Review documentation for proper authorization and compliance with Government and legal policies, procedures, and customs regulations.
- Work in collaboration with relevant departments and staff to manage and plan inventory movement and provide data analysis and reports to contribute to the decision-making for procurement processes, demand forecasting and order planning to ensure timely delivery and minimize stock-outs.
- Work in collaboration with the Finance Department to finalize invoices, payments, cash flow and suppliers account reconciliations.
- Report on a frequent basis to stakeholders and related parties regarding procurement activities, costs, delivery performance and purchase commitments.
- Review and update procurement files and archives on continuous basis for internal and external audits.

Transcriber
-Transcribe audio and video recordings, ensuring accuracy and adherence to guidelines in both Arabic and English language in different domains like F&B, politics, retail, medicine.
- Complete assigned tasks within specified time frames while maintaining a high level of accuracy.
- Continuously seek opportunities for process improvement and suggest effective data management practices.

Proofreader
- Review written materials, including articles, documents, reports, marketing materials, and website content, for grammar, spelling, punctuation, syntax, and consistency.
- Conduct thorough proofreading passes to eliminate typos, grammatical errors, and formatting issues.
- Maintain consistency in language, tone, and style across various documents.
- Meet deadlines and manage workload effectively.

Data Entry and Data Collector
- Collect and gather data from different sources, such as online research, documents, forms, or databases in various domains.
- Conduct regular quality checks to ensure data accuracy and resolve any issues promptly.
- Complete assigned tasks within specified time frames while maintaining a high level of accuracy.
- Continuously seek opportunities for process improvement and suggest effective data management practices.
- Meet deadlines and manage workload effectively.

- Manage procurement operation to insure proper implementation of policies and standards.
- Communicate with international suppliers regarding orders conditions and shipments arrangements to achieve successful purchasing operations.
- Negotiate with shipping companies regarding receiving best offers based on price and service.
- Review documentations for proper authorization and compliance with Government Policies and procedures.
- Work in collaboration with relevant department to manage inventory movement and provide data analysis and reports to contribute with decision-making and orders placement process.
- Presents regular reports on purchasing commitments, costs and delivery performance to stakeholders.

- Responsible about all purchasing operations (negotiation with foreign suppliers regarding purchase orders conditions: Evaluate prices and offers, contracts, delivery schedules)
- Responsible about all logistics operations with shipping companies in regards of shipments schedule and documentation authorization with Governments policies and procedures.
- Present regular reports on purchasing commitments, costs and delivery performance to stakeholders and Management.
- Manage inventory of two warehouses and two points of sales along with the assistance of warehousing team.
- Oversee the operation and daily activities of the supply chain department.
- Follow up with sales team regarding projects and retail invoicing and settling payments.

- Monitor stock movement.
- Monitor incoming shipments status.
- Responsible about preparing needed documents related to custom clearance prior to the goods
arrival to port of entrance.
- Preparing monthly reports: (Monthly stock movement - Monthly sales reports - General Inventory).
- Following up with Sales Team regarding invoices and settling payments.
- Writing, reviewing, and/or negotiating grants, contracts and/or agreements
- Undertaking any other tasks as may be required by the Supply Chain Manager

- Investigate and develop supply sources and obtain competitive quotations.
- Supervise the updating process of approving venders’ list.
- Negotiating with suppliers regarding prices, delivery terms and payment terms as well as submitting bids and proposals.
- Negotiate LCs terms and initiate wire transfers with the proper follow up and documentation, in coordination with accounting departments and banks.
- Writing, reviewing and/ or negotiating grants, contracts and agreements.
- Contribute in preparing reports related to purchasing like forecasting and developing budgets.
- Develops and implements goals, objectives, policies, and priorities for the procurement unit.
- Manage performance in terms of company's policies and procedures, including ISO 9001:2000 requirements.
-Support, develop and motivate purchasing staff.

- Coordination with Planning Department in order to schedule purchasing orders based on clients contracts.
- Coordination with warehouses regarding stock availability and spaces.
- Monitor incoming shipments status.
- Negotiation with suppliers regarding: prices, delivery terms, and payment terms.
- Negotiation shipping prices, vessels and payments terms with shipping agents and forwarders.
- Review documentations for proper authorization and compliance with Government and Legal Policies and procedures.
- Following up with Finance Department regarding invoices and settling payments.
- Writing, reviewing, and/or negotiating grants, contracts and/or agreements
- Participating in the development and implementation of goals, objectives, policies, and priorities for assigned programs related to the supply chain department.
- Undertaking any other tasks as may be required by the Supply Chain Manager and Supervisor.

- Receive and direct phone calls and provide information by answering questions and requests.
- Organize and schedule meetings, appointments and travel reservations for office personnel.
- Assist in the preparation of regularly scheduled reports.
- Greet visitors and callers, handle their inquiries, and direct them to the appropriate staff according to their needs.
- Produce and distribute correspondence memos, letters, faxes and forms.
- Order office supplies.
- Handle sensitive information in a confidential manner.
- Undertaking other tasks to assist Accounting Department (Filing, Data Entry, Financial Reports, Monitoring Invoices )
- Follow up shipments and couriers with shipping forwarders.

Tasks are summarized in being the link between clients and their suppliers through foreign and local agents and forwarders to receive their imported orders at the required time from Far East, Japan and US ports.