Project manager
iHorizons
Total years of experience :16 years, 0 Months
1. Provide secretarial assistance and support to the Sales Team.
2. Prepare Quotes, Proposals, Cost Sheet and Tenders.
3. Preparing the Tender submissions.
4. Update on the Tender list and their respective clarification replies by FAX.
5. Responsible for maintaining all the Sales Order Files both hardcopy & soft copy.
6. Manage all client enquiries, acknowledging receipt of information and advising expected quotation lead time. Follow up where additional information is required by the team to fulfil the enquiry.
7. Other general administrative duties, including telephones, correspondence, email, mail, office supplies, etc
1. Creating marketing plans.
2. Organizing Customer events for the kids.
3. Developing marketing materials to generate sales leads.
4. Producing press releases and advertisements.
5. Managing corporate discount contracts and customers.
6. Developing brand awareness and online reputation.
7. Liaising with other departments (customer relations, sales etc.) to manage company reputation.
8. Overseeing all company social media accounts management.
9. Developing engaging, creative, innovative content for regularly scheduled posts, which enlighten audiences and promote brand-focused messages.
10. Monitoring and developing reports on competitor activity within social media spaces.
11. Translating marketing material and rewriting it in Arabic and vice versa, ensuring that the meaning of the source text is retained.
1. Creating files for employees containing relevant data (CV, Passport copy, ID copy and Certificates).
2. Arranging leaves and returns of employees and calculating their leave balance.
3. Implementing and supporting multiple SAP HR sub-modules.
4. Supporting end users on multiple HR platforms.
5. Handling all employee’s emails to HR.
6. Handling the departure of employees including calculating their End of Service Benefits.
7. Understanding SAP interfaces, conversions, reports, and enhancements.
8. Preparing Business Visas (issuing and following up on renewals) - Job Offers - Job Action forms - Contracts - all letters to Governments (Family visas, renewals, No Objection letters, driving licenses ....) anything requested by employees
1. Taking prospective tenants on site tours.
2. Property Liaison: acting as an effective liaison between tenants and building engineers, security and housekeeping by communicating proper information, ensuring tenant requests are resolved in a timely and professional manner
3. Greeter: Answering telephones, and greeting guests and visitors to the management office, exhibiting a professional, mature, courteous, gracious and efficient manner
4. Providing direct support to the General Manager and/or Assistant General Manager
5. Responsible for notifying tenants and vendors of requirements via letters or Emails
6. Tenant Events: Responsible for planning and coordination of all schedule tenant events at the property
7. Tenant Meetings: Planning the agenda for meetings and having them approved by the management.
8. Supporting sales presentations by assembling quotations, proposals, videos, slide shows, demonstration and product capability booklets; compiling account and competitor analyses
9. Preparing mailers and brochures by formatting content and graphics; arranging printing and internet packages
10. Maintaining marketing library by checking and replenishing inventory
11. Providing marketing tracking and research information by collecting, analyzing, and summarizing data and trends.
1. Taking prospective tenants on site tours.
2. Property Liaison: acting as an effective liaison between tenants and building engineers, security and housekeeping by communicating proper information, ensuring tenant requests are resolved in a timely and professional manner
3. Greeter: Answering telephones, and greeting guests and visitors to the management office, exhibiting a professional, mature, courteous, gracious and efficient manner
4. Providing direct support to the General Manager and/or Assistant General Manager
5. Responsible for notifying tenants and vendors of requirements via letters or Emails
6. Tenant Events: Responsible for planning and coordination of all schedule tenant events at the property
7. Tenant Meetings: Planning the agenda for meetings and having them approved by the management.
8. Supporting sales presentations by assembling quotations, proposals, videos, slide shows, demonstration and product capability booklets; compiling account and competitor analyses
9. Preparing mailers and brochures by formatting content and graphics; arranging printing and internet packages
10. Maintaining marketing library by checking and replenishing inventory
11. Providing marketing tracking and research information by collecting, analyzing, and summarizing data and trends.
1. Carrying out secretarial activities such as: drafting letters, hand-over notes, fax transmission, E-mail messages etc. from brief notes or oral instructions. Types and proof reads a variety of materials including reports, etc.
2. Dispatching outgoing mail and maintains record of documents which require Job Officer’s response and follows-up necessary actions. Maintains the Bring-up system and follows-up work progress. Ensures direct delivery of confidential materials/mail. Receives and relays messages and answers routine queries.
3. Establishing and maintaining various filing and records management systems
4. Coordinate all activities related to the document control procedure, including technical documents, drawings, and commercial correspondence
5. Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable
6. Maintain updated records of all approved documents and drawings and their distribution clearly
7. Prepare Correspondence & Confidential Documents, internal memos and process e-mails, including distribution to the concerned departments/personnel and follow up for reply/closeout.
8. Responsible for establishing and maintaining accurate files, Handling EDMS for day to day incoming and outgoing documents/ transmittals
9. Maintaining electronic and hard copies of documents & respective registers for easy access and control and to generate various reports for different internal departments such as Planning, QHSE, Procurement, Commercial etc... As required.
10. Provide Secretarial Support to the Project Manager
1. Determines requirements by working with customers.
2. Answers inquiries by clarifying desired information; researching, locating, and
3. providing information.
4. Resolves problems by clarifying issues; researching and exploring answers and alternative solutions; implementing solutions; escalating unresolved problems.
5. Fulfills requests by clarifying desired information; completing transactions;
6. forwarding requests.
7. Sells additional services by recognizing opportunities to up-sell accounts; explaining new features.
8. Maintains call center database by entering information.
1. Telephone operations.
2. Prepare/edit all official outgoing correspondences (English & Arabic)
3. Consolidate progress reports and other documents.
4. Take/receive/sort calls on behalf of the BFD team.
5. Fax correspondences, send postal letters or e-mails.
6. Provide immediate support to the CEO in all official works in the absence of his Executive Secretary.
7. Visitors’ hospitality reception.
8. Arranging Engineer‘s files.
9. Writing and addressing transmittals, internal memos & letters to other companies.
10. Maintaining office store’s inventory (issuing & corresponding LPO’s, receiving items, recording incoming & outgoing stock, preparing monthly stock requirements, writing receipts for outgoing items).
11. Maintaining the daily visitors’ log.
Bachelor's degree in Computer Science it's about software and programing