document controller and administrative officer
The Saudi Development and Reconstruction Program for Yemen.
Total years of experience :15 years, 0 Months
Responsible for the day to day operation of office management; supervise personnel for the benefits department staff; coordination of
field visits for the team of support staff.
Training and evaluation of new staff, coordinate relocation of field staff to project site.
Management of staff timesheets, per diem, expense reports, utilities, telephones and billings for housing accommodations; coordinate and administer the travel program for all company management and employees; monitor and issue cost savings reports for corporate review;
Organize contract files; edit and maintain financial reports; control inventory and supplies; publish monthly reports; assist in preparation of annual budgets and monitor cost of operations; production of proposals; bid packages; contracts; specifications;
Handle conferences, meeting air travel and accommodations for domestic travel.
Work directly with high-level employees.
Provide professional and friendly service.
Organize and maintain the equpments and systems of office.
Handle phone calls and emails.
Prepare corporate documents.
Maintain strict confidentiality.
Organize entire schedules.
Sustain a level of professionalism among staff.
Ensure company’s policies and security requirements are met
Responsible for ensuring that the highest standards of administrative processes & corporate governance are both promoted and maintained, so that the business operates efficiently & in accordance with all statutory and legal provisions. KEY DUTIES AND RESPONSIBILITIES: Responsible for the day to day operation of office management; supervise personnel for the benefits department staff; coordination of field visits for the team of support staff. Training and evaluation of new staff, coordinate relocation of field staff to project site. Management of staff timesheets, per diem, expense reports, utilities, telephones and billings for housing accommodations; coordinate and administer the travel program for all company management and employees; monitor and issue cost savings reports for corporate review; Organize contract files; edit and maintain financial reports; control inventory and supplies; publish monthly reports; assist in preparation of annual budgets and monitor cost of operations; production of proposals; bid packages; contracts; specifications; Handle conferences, meeting air travel and accommodations for domestic travel. Work directly with high-level employees. Provide professional and friendly service. Organize and maintain the equpments and systems of office. Handle phone calls and emails. Prepare corporate documents. Maintain strict confidentiality. Organize entire schedules. Sustain a level of professionalism among staff. Ensure company’s policies and security requirements are met.
Coordinate all activities related to Document Control system, including technical documents, shop drawings, Request for information and other related correspondences.
• Receives and stamp incoming official documents from project site and office.
• Input & Output documents data into the standard registers ensuring that the information is accurate and up to date for distribution purposes.
• Ensure that controlled copies of latest approved documents are given to the appropriate employee or affiliated organization.
• Creates folders and segregates files in the system (server) for each discipline related to Structural, Architectural for the department.
• Categorize the files based on their latest revisions, supersedes the unnecessary for safekeeping and record.
• Preparing progress reports for the submitted documents on a daily basis.
• Preparing transmittal / submittal for RFI, Shop drawings and any types of documents for official submission for project site and office.
• Ensures proper document classification, sorting, filing and proper electronic archiving.
• Scanning, image, organize and maintain hard copies of documents for record purposes.
• Typing of memo’s and letters for Projects and office.
Responsible for managing, implementing and measuring all of marketing activities.
KEY DUTIES AND RESPONSIBILITIES:
• Spending time understanding the specific needs of individual stakeholders and then presenting a bespoke combination of services that address these needs.
• Minimising sales operations costs by deploying highly effective prospect qualification and time / territory planning skills.
• Securing and conducting meetings with senior clients, using a combination of online demonstrations, face to face meetings and conference attendances.
• Achieving sales targets through strategic selling processes and adherence to sales plan.
• Following up new business opportunities and setting up meetings.
• Maintaining and developing a corporate image and reputation
Responsible for the delivery of sales, profits and all relevant commercial and brand marketing.
KEY DUTIES AND RESPONSIBILITIES:
• Identifying, developing and nurturing opportunities internally to develop business opportunities, providing a one-stop service to clients.
• Working with the marketing team to deliver a brand roll out.
• Managing design work, content production and internal communications.
• Making recommendations each year about the level of marketing budget required to achieve revenue targets.
• Working with partners across the marketing department to use and share content and assets.
• Planning, developing, implementing and managing great campaigns that drive commercial return for the marketing team.
• campaigns that drive commercial return for the marketing team.
• Highly organized, with strong budgeting, scheduling and reporting skills.
• Able to think strategically and have a good understanding of marketing techniques.
• Experience with online marketing and confident in testing different methods to increase response.
• An awareness of the wider financial services market.
• Able to produce high quality presentation material, and critique presentation technique and style.
• Generating solid sales leads.
• Managing a motivated marketing team.
Responsible for providing general administrative support to senior managers in all areas of the office.
Responsible for managing, implementing and measuring all of marketing activities.
Responsible for the installation the systems and maintenance of IT equipment including (but not restricted to) printers, scanners and workstations devices, Then training the clients to use the system and monitoring them to do.
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