Associate Logistics
Aldar Properties
Total years of experience :21 years, 8 Months
• Engage in O&M activities progress and follow up on pending issues for completion.
• Follow up to maintain assets proper damages record with PMC inspector for rectification as per standard sites’ requirements and ensure PMC is receiving proper closeout reports.
• Receive, review, and approve vehicles gate pass requests and follow up with PMC/Security for implementation and distribution.
• Provide support to the project team in developing detailed construction execution plans.
• Place action plans to ensure that movement of labor and materials is compliant with safety standards and will not impact construction logistics.
• In conjunction with the line manager, coordinate with internal and external project and construction managers and project managers to review and assess all construction logistics requirements.
• Highlight construction logistics issues and recommend mitigation approaches to the line manager.
• Review and manage all site access, security, transportation, and parking as well as security and control requirements of vehicles accessing the site.
• Coordinate with PMC to ensure cleanness of construction sites in all areas of responsibility.
• Propose and ensure implementation of all logistical construction requirements associated with mobilizing site teams, including offices, communication infrastructure, transportation & accommodation arrangements, emergency evacuation procedures as well as medical facilities.
• Support construction managers with decisions and reviews relating to site offices and temporary facilities.
• Conduct periodic site visits to spot-check overall team performance and stand on critical issues to provide immediate remedy/directives for solutions or escalate to management for directives.
• Receive NOC requests and review for response within the acceptable timeframe.
• Receive Gate Passes requests (Soil investigations, Plots Demarcation, Site Mobilization, Third-Party Stakeholders periodic maintenance… etc.) and respond to requester with approval/rejection as per each request requirement.
• Conduct site visits and coordinate with contractors/clients requesting laydown areas and discuss/finalize all details and liaise with DC and Finance for License Agreements’ issuance and payments’ collections.
• Conduct joint-inspection visits to laydown areas for clearance upon license expiry/termination and provide evacuation form and clearance letters.
• Create formal letters and responses to formal letters (Arabic & English) as instructed by AVP and VP and coordinate with DC for signatories and release.
• Liaise with competent authorities (ADM and others) and attend joint site inspections to issue violation & warning notices for violating contractors whenever required and follow up for rectification/correction actions.
• Create and maintain updated tracker sheets for areas of responsibility and keep data base for all stakeholders as reference and follow up on mandatory documents’ collection as directed by AVP & VP and ensure proper verification of all construction activities.
• Organize and attend meetings (O&M and logistics) with PMC & main contractor and concerned teams as needed to stand on critical issues and provide directives for efficient solutions or escalate to line manager with recommendations and seek directives.
• Active participation in WhatsApp groups of areas of responsibility to respond to security urgent requirements at emergencies within & outside working hours.
• Receive inquiry mails and calls from stakeholders and provide responds with briefing about site requirements for mobilization (before, during and after) to eliminate/mitigate potential violations.
Managing company’s Operation & Administration’s activities as per following details:
A. Supply Chain
• Overseeing and managing company's overall supply chain and logistics strategy and operations.
• Plan and implement the overall supply chain strategy.
• Collaborate with sales, operations and customer service teams.
• Suggest solutions for process improvement.
• Identify process bottleneck and implement solutions in timely manner.
• Train and evaluate others an provide constructive feedback.
• Build and maintain good relationships with all business stakeholders.
B. Commercial Activities
• Order Processing department - Receipt of order till Delivery.
• Back order & Allocations management.
• Payment terms with clients - Monitoring against deliveries.
• Receivables follow up - On overdue payments.
• Logistics of FCT with FME Italy & FME China.
• China factory License & Trading License statutory activity management.
• China flowconME factory management.
• Websites FCT & FME management.
• Finalize Catalogues, Profiles, Corporate communication docs.
C. Administration
• Complete office administration.
• Office equipment management.
• Company’s Vehicles management.
• PRO activities / Statutory requirements management.
• Office consumables management.
D. Human Resources
• Complete HR activities.
• Employees recruitment, hiring/firing.
• Employees relationship management.
• Set Job descriptions, KPI & Appraisals in coordination with HODs.
• Employees leave management.
• Employees training, welfare and entertainments.
Managing 4 no. separate/interrelated projects as per following details:
1. ARB (Al Raha Beach) Development Logistics Contract.
Client: Aldar Properties PJSC.
• Contract Value of around 12 million AED.
• BOQ that include total manpower of 83 (Management, SV, Foreman, Safety... etc.).
• Provide non-specialized MEP services site-wide.
• O&M of ARB Automated Waste Collection System (STREAM).
• O&M of 16 no. Electrical Substations (Al Naser Company).
• O&M of Traffic Lights (Intelligent Traffic Systems) - ELMEC.
• Provided permanent (light & heavy) equipment/machineries (Excavators, Boom Loaders, Hiab trucks, Trailers, Bucket mounts, Pickups, Water tankers, Generators, Pressure washers, Generators).
• Diesel supply and waste management.
• Provided consumable items (MEP maintenance items, pantry, housekeeping and others).
• Formulate commercial proposal for any additional work as per client's requirements.
2. Yas Office FM contract.
Client: Aldar Properties PJSC.
• Contract Value of around 1.5 million AED.
• BOQ include total manpower of 40 no. (Management, SV, Pantry team, Housekeeping team, Maintenance team, Landscaping... etc.).
• Provided non-specialized MEP services for offices.
• Provided Fire Fighting & Fire Alarm maintenance services.
• Provided A/C maintenance services (716 A/C units).
• Regular periodic maintenance of Backup Generators.
• Water tanks cleaning and Water testing services.
• Provided consumable items (MEP maintenance items, pantry, housekeeping and others).
• Formulate commercial proposal for any additional work as per client's requirements.
3. Shams Abu Dhabi, Al Reem Island Office FM contract.
Client: Aldar Properties PJSC.
• Contract Value of around 0.65 million AED.
• BOQ include total manpower of 6 no. (Management, Pantry team, Housekeeping team, Maintenance team (upon request), Security).
• Provided non-specialized MEP services for offices.
• Provided Fire Fighting & Fire Alarm maintenance services.
• Provided A/C maintenance services (716 A/C units).
• Provided consumable items (maintenance, pantry, housekeeping).
• Formulate commercial proposal for any additional work as per client's requirements.
4. Facade Cleaning via Rope Access.
Clients: Aldar Properties PJSC & Khidma FM & Yas Marina & Others
• Managed 1 no. SV & 18 no. of Rope Access Technicians team of L1, L2 & L3.
• 6 No. of ground staff (helpers).
• All year round projects: Gate Towers, Sun & Sky Towers, Al Rayyana, Al Bandar, Yas Marina.
• On call basis: Dalma Mall, Airport Road Tower, Pearl Tower and others.
Receive RFQs and re-direct them to responsible dept.
Set up appointments with key senior staff in establishments that hold potential business.
Followed up on submitted quotations and obtained written/verbal feedback.
Worked closely with director of operations to handle business potentials.
Analysed any failure in business acquiring and focused on correcting weaknesses.
Attended industry’s exhibitions and workshops to keep up with latest market developments and recommended the same to top management.
Established a good connection with government departments for easier process flow when approvals are required.
Provided Arabic support when meeting with non-English speaking clients & government authorities.
Suggested marketing strategy and suggested marketing plan (mainly online marketing processes such as: SEO & PPC).
Assisted Logistics Manager and reported all issues directly to senior management whenever needed.
Coordinated delegated FM & Logistics projects.
Generated statistical reports on work progress in numeric tables in preparation for clients’ meetings.
Corresponded with consultants for projects’ actions plans.
Communicate with clients’ top management directly for immediate feedback on work progress and suggested corrective action plan if required.
Active member in Tender Committee which is responsible for site visits and providing accurate input for cost estimators.
• Import procedures of both stock & direct orders:
Achieved reduction in shipping costs for Ex-Work & FCA shipments through comparing different prices from key forwarding companies.
Obtain all needed approvals depending on type of imported raw material in order to complete import/clearance procedures smoothly.
Kept proper historical records for all inbound shipments processed through Target Chemicals (stock & direct orders) and provided instant intervention to solve problems in most efficient ways.
Follow up on cargo delivery and investigate claims (check claims, decide claimed parties and obtain compensation that satisfies all related parties).
Was able to track and maintain availability of all needed documents in consideration to payment terms - through bank: L/C, CAD, D/P and through direct transfers and kept consistent communication with all related parties to guarantee achieving target delivery time.
Provide daily and weekly reports to top management to help in strategic decisions.
• Export and re-export of stocked/produced items:
Book/coordinate export shipments with local forwarders and sea lines/airlines.
Prepared all documents needed for export shipments: Invoices, Packing lists, C/Os and other needed government documents successfully.
Made sure that customs formalities are done properly.
Kept reliable shipping files of all orders.
Provide alternative solutions at special shipping circumstances (Re-Export & Cross-shipping).
Manage and supervise correspondence needed.
• Supervise and follow up on H.R department and control all its’ operations.
• Supervise and follow up Public Relation and General Affairs (Foreign workers work permissions, stay permits, blood test... etc.).
• Supervise and follow up company’s administrative paper works with government departments.
• Supervise and follow up with Safety Officer and general safety equipments.
• Follow up on compliance requirements and customers code of conduct and policies implementation.
• Supervise and follow up Shipping & Logistics and provide guidelines of its operations.
• Supervise and follow up workers dormitories and
• Coordinate relationships between administration department and other departments within enterprise an set up a healthy communication channels among administration staff.
• Import:
Follow up with import shipments: tracking and maintain availability of all needed documents and follow up with customs procedures.
Manage and supervise correspondence needed.
• Export:
Make and prepare all documents needed for export shipments: Invoices, Packing lists, C/Os and other needed government documents.
Follow up with customs formalities.
Managing shipments files.
Corresponding on L/C payment terms shipments.
Familiar with all shipping terms and methods and their procedures.
Manage and supervise correspondence needed.
Provide alternative solutions at special shipping circumstances.
Identifying shipping equipments and shipping spaces needed for shipments.
• Data entry & personnel files
• Public communications for foreign employees affairs
• Rules & Regulations observer
• Leaves (All types)
• Attendance & payroll
• Social security
Studied as a regular student at Arab Open University (AOU) in Jordan for 4 years and received 2 bachelors from: 1. Arab Open University (AOU) from Jordan Attested from High Education Counsel, Ministry of Foreign Affairs in Jordan, UAE's Embassy in Jordan, Jordanian Embassy in UAE & Ministry of Foreign Affairs in UAE. 2. The Open University (OU) from the U.K Attested from High Education Counsel and Ministry of Foreign Affairs in Jordan. All available in Original.
• MS-DOS, Windows, Office, Internet