Team Leader Admin & HRS
Anzimaty
Total years of experience :14 years, 10 Months
• Forming and maintaining employee records and Office data (Contracts, Annual Leave, Finger print, NSSF, etc.)
• Handle Recruitment Process, i.e. writing job description, Screening, submitting and arranging interviews.
• Tracking and Updating databases internally, such as sick and annual leave, NSSF)
• Preparing and amending where necessary HR documents, i.e. employment contracts and recruitments guides
• Reviewing and renewing company policies and legal compliance
• Communicating with External partners (Insurance /Banks)
• Handle tenders /quotes and offers, i.e. car leases, Printer Inks, Stationary.
• Being the first point of contact for employees on any HR related queries
• Assisting with Payroll by providing the department with relevant employee information, i.e. leaves/attendance/overtime and coordinate for employee’s final settlement.
• Helping with various arrangements internally, from travel to processing expenses
• Training & Developing the induction programs for the new recruits
• Maintaining good internal communication within the company
• Tracking NSSF Registration/ Exit
• Handle and renew licenses such Commercial Certificate, company vehicle.
• Deal with All Government departments such Ministries, Municipality, and EDL... And prepare/ Issue all official documentation (certificates, Authorizations, Permit...)
• Managing office supplies (Stationary, Hygiene, petty cash, PC, Printers, safety items )
• Tendering & Quotes pursuit for the better of the company such Insurance, Bank Settlement...
• Training & Developing the induction programs for the new recruits
• Assist/Review/Follow up in Tenant Coordination for New Malls (Spot Chweifet)
• Developing and implementing the performance appraisal system for the company and coordinating it with other Engineers
• Coordinating with finance department for processing of payments dealing with the final settlement of employees (leaves/attendance/overtime).
• Developing and implementing disciplinary policies
• Pursuing new joiners, check CV, call, set meeting /First Interview
• Preparing Offer and employment letters
• Tracking Attendance /Annual, Sick, Death, Leaves/Overtime.
• Maintaining good internal communication within the company
• Tracking NSSF Registration/ Exit.
• Managing conflicts and problem solving.
• Renew licenses such Commercial Certificate, company vehicle.
• Deal with All Government departments such Ministries, Municipality, and EDL... And prepare/ Issue all official documentation (certificates, Authorizations, Permit...)
• Managing office & sites supplies(Stationary, Hygiene, PC, Printers, safety items )
• Managing records and office data (Contracts, Annual Leave, Finger print, NSSF, etc.)
Dareen International Company ( Alshaya Group) , Beirut Lebanon
1st of Jan, 2012 - Present
Position: Administration Services Officer - HR (Retail Division)
Duties:
• Order, handle, control and monitor all company stationary
• Deal, track and assign all company`s mobile/leased cars
• Receive new stores list from property division in order to proceed with all government formalities.,
• Receive Store opening request from Operations in order to deliver all the admin requirements as per the defined HRS area of responsibilities(Stationary, Landline, Electricity, …)
• Handle all contracts related to: (Pest Control/ Fire Extinguishers/ Water supply/ Plants/ Air Fresheners/ Cleaners (For HO and Stores)
• Handle DHL/ Mailbag /Petty Cash
• Maintain and track Company Contracts
• Follow up on Head Office maintenance / cleaning/ parking spaces and cafeteria
• Maintain and generate quarterly Cost analysis reports on all provided services; recommend and deal with better suppliers
Dareen International Company ( Alshaya Group) Beirut Lebanon
14th of Jul 2008 - 31st of Dec 2011
Position: Public relation Officer - HR (Retail Division)
Duties:
• Co-ordinate with all official government bodies and entities, Ministries/Municipalities/Chamber of commerce.. concerning Stores Licenses & health certificates-Price lists-Staff Health Cards -promotions-Draws- legal permit-contracts registrations-municipality yearly payments-Visas - transport licenses-Commercial certificate…
• Keep a keen eye on all legal updates and suggest proper modifications to the company rules and regulations.
• Ensure all legal compliances & Occupational safety and health laws
• Advise Stores concerning promotions, legal documents etc… monthly store check
• Co-ordinate with company’s advocates/Notary to timely dispose of the pending labor cases