Administrative Assistant
S-Chem - Saudi Chevron
Total years of experience :4 years, 6 Months
Administration Assistant for the EHS & Risk Management Department:
- Coordinate the flow of information both internally and externally.
- Daily support to the 4 sections, which includes data entry, filing documents and draft internal office memos, set meetings, and room reservation.
- Managing SharePoint sites for department.
- Daily correspondence with the Vendors.
- Creating highly effective organizational and filing systems, including quick and thorough indexing, filing and offsite storage.
- Provide routine administrative functions to the GM of EHS & S, Manager of EHS, Safety Supervisor, PSM Supervisor, Environment Supervisor and Risk Management Supervisor: such as basic personal & telephone reception, organize & reconfirm meetings, draft letters/communications, prepare presentations.
-Creating Materials Reservation, Service Entry Sheet and Purchasing Requisition, Maintenance Notification, using SAP Application.
- Consolidation of S-Chem Monthly Man-hours Reports.
- Material Request creation in MRO.
- Answered a high volume of incoming calls and in-person inquiries from clients and colleagues.
- Supporting in Turnaround.
Establishing new, and maintaining existing relationships with customers.
Managing and interpreting customer requirements.
Prepare vendor marketing plans as per vendor guidelines and following AGC goals and objectives.
Provide vendor claims on time as per guidelines and deadlines.
Following-up payments and collections with customers.
Coordinating sales projects.
Recording and maintaining client contact data.
Preparing reports for line managers.
Writing internal and external memos, letters, and emails.
Follow up on the status of the letter's feedback with the responsible staff.
Answers telephone queries, make appointments, and attend to visitors.
Schedule appointments and arranges meetings and conferences.
Communicate and coordinates the principal’s instructions and desires with various individuals or departments.
Receive and screen telephone calls, letters, visitors, answering routine questions, and obtaining beneficiaries information.
Preparing Presentations & statistics.
Human Resources Intern, Responsibilities:
1- Managing complete recruitment life‐cycle for sourcing the best talent from diverse sources after identification of manpower requirements.
2- Contact candidates to conduct phone screens.
3- Implement and maintain databases and trackers.
4- Receive and transfer calls & schedule appointments.
5- Checking and updating employee record.
6- Translated Internal and External documents.
7- Manage and collect employment application and verify the information with timely manner.
8- Prepared reports, employment certificate, service certificate, MEMO, and other documents.
9- Created (Reception system) for my Graduation Project, by using Microsoft Access.