Administrative Assistant
S-Chem - Saudi Chevron Phillips
Total years of experience :4 years, 7 Months
Administration Assistant for the EHS & Risk Management Department:
Coordinate flow of information internally and externally. •Support in drafting emails, letters, memos and other correspondence as needed.
•Organize meetings, Data entry, Filing documents & Prepare presentations.
•Assist EHS Manager & GM in the preparation of reports to meet corporate and functional requirements, policies and standards.
•Implementation of EHS proactive program and campaigns.
•Assisting the EHS&S Management Systems Perform other responsibilities and tasks as directed in order to meet Section/Department objectives.
•Analyzing, tracking, documenting, and reporting RIR as well as PSR, REE and KPIs.
•Assisting in Turnaround.
* Prepare and maintain course rosters, course completion cards and other documentation.
* Keeping track of audit and training statistics, trends, and data, as well as reporting to management.
Establishing new, and maintaining existing relationships with customers.
Managing and interpreting customer requirements.
Prepare vendor marketing plans as per vendor guidelines and following AGC goals and objectives.
Provide vendor claims on time as per guidelines and deadlines.
Following-up payments and collections with customers.
Coordinating sales projects.
Recording and maintaining client contact data.
Preparing reports for line managers.
Writing internal and external memos, letters, and emails.
Follow up on the status of the letter's feedback with the responsible staff.
Answers telephone queries, make appointments, and attend to visitors.
Schedule appointments and arranges meetings and conferences.
Communicate and coordinates the principal’s instructions and desires with various individuals or departments.
Receive and screen telephone calls, letters, visitors, answering routine questions, and obtaining beneficiaries information.
Preparing Presentations & statistics.
Human Resources Intern, Responsibilities:
1- Managing complete recruitment life‐cycle for sourcing the best talent from diverse sources after identification of manpower requirements.
2- Contact candidates to conduct phone screens.
3- Implement and maintain databases and trackers.
4- Receive and transfer calls & schedule appointments.
5- Checking and updating employee record.
6- Translated Internal and External documents.
7- Manage and collect employment application and verify the information with timely manner.
8- Prepared reports, employment certificate, service certificate, MEMO, and other documents.
9- Created (Reception system) for my Graduation Project, by using Microsoft Access.