Tax Assistant
Jetex Flight Support
مجموع سنوات الخبرة :18 years, 0 أشهر
EU VAT/US Sales Tax and Excise Tax (Mineral Oil Tax)
• Obtain complete understanding of applicable VAT/sales tax and other indirect tax laws and framework in the Europe/USA. Keep updated on latest amendments/judgments this will include (advise on Mineral Oil Tax applicability on the company's refuelling services and advise on customers' VAT refund (EU 13th Directive) and MOT refund;
• Manage under the supervision of the Tax Manager all the VAT/sales tax compliance and VAT periodic reporting in Jetex registered countries, coordinate with VAT authorities for VAT refund and VAT audits;
• Ensure timely filing of declaration for all types of taxes for the Group and its subsidiaries;
• Advise on customers' VAT status (exempt or non-exempt); and maintain up to date documents;
• Identify potential contentious VAT issues/interpretation of law. Obtain clarity and ensure resolution;
• Keeping the Tax Manager abreast of the VAT/tax changes;
• Ensure that relevant Jetex US are fully ready to Go-Live well in our system along with managing the criteria for customer's exemption, this will include review of the flow of invoicing; and
• Effectively use technology at all stages of indirect tax compliance process to help business save time, reduce risk, lower costs, improve cash flow and unlock indirect tax savings.
GCC/UAE VAT
• Assisting on the Tax Manager on the new VAT registration and provide advice in respect of new business set up of the VAT.
• Handle queries, provide advice and technical support, including training to our colleagues under the supervision of the Tax Manager
• Provide IT developer /programmer, with the VAT treatment that affecting our business are considered in terms of system impact. VAT treatment to be implemented on the system, along with the appropriate invoice layout to be issue, monitoring tax processes / systems to ensure efficiency, accuracy and to have an updated information to be fully compliant with the FTA Law requirement
• Provide business team, accounting & finance Team with accurate and practical VAT advice as and when required
• To keep abreast of current developments relating to VAT in UAE, KSA and other GCC countries to ensure that concerned departments/businesses are kept informed;
• Ensure accurate and timely completion and filing of VAT returns.
Corporate Tax
• Support the Tax Manager in all tax compliance and reporting activities. This includes working with the external tax consultants to fulfil their requirements in relation to any tax audits/inspections being conducted;
• Ensure tax compliance is maintained effectively within the deadlines with the group;
• Under the supervision of the Tax Manager to manage plans tax transfer pricing and related documentation including review of inter-company agreements or liaison with external/internal legal entities;
• Liaise with the tax advisors to set up transfer pricing policies, maintain the documentation and update the policies;
• Manage the requirements of the external auditors in relations to tax during the interim reviews and year-end audits;
• Providing cross border tax advisory services this will include plan tax minimization, dividends flows/royalties/interests and easy exit within the group;
• Conduct research and review tax laws to support tax positions taken by the Group (mainly OECD; tax treaty model, BEPS) and local tax regimes
• Researching, updating and maintaining international knowledge resources concerning specific local tax regulations of the countries served by U-Turn Tax Refund LLC (UTTR); responding to ad-hoc enquiries from clients and the other Employees of the Company; ensuring the tax compliance of all business activities performed by UTTR for client and in-house purposes.
• Assist external and internal stakeholders on their questions with regards to VAT in EU and Non-EU countries
• Assisting clients in reissuance or correction of their invoice if they were provide by the supplier with incomplete or non-compliant invoice
• Improve the relationship between the suppliers and UTTR, which might affect how fast they will cooperate with UTTR in respect of reissuing invoices for clients;
• Reviewing / assessing invoices collected from UTTR’s Clients, preparing excel tables with all invoices data for all claims assigned;
• Preparing Foreign VAT Reimbursement claims, for EU- and non-EU-established Businesses as well as domestic tax compliances along with all necessary legal documentation (Certificate of status, Powers of Attorney, Letters of Explanation, etc.) following UTTR’s policies and meeting strict deadlines while performing this task;
• Assisting the Tax Operations-Team leader and the Tax Operations Manager in the registrations of the UTTR and its clients in the new countries as well as in registrations for submitting foreign tax refund claims.
• Answers queries made by various Tax Authorities regarding VAT claims application and provide them with legislation supporting client’s claim
• Assistance to the other Employees of UTTR in respect of submitting enquiries to the relevant country local Tax Authorities; following up on the enquiry status;
• Provision of technical support to clients and UTTR Employees in respect of the PAYE recovery;
• Assisting the Operations Team in ad-hoc answering to clients’ queries in respect of their tax claims and tax/statistical returns as well as assisting the Business Development Team in assessing the eligibility of the clients for the services offered by UTTR;
• Keeping up-to-date of (researching) the changes of the global tax regulations / necessary tax-related information (including country local Legal & Fiscal requirements for the VAT invoices) and interpretations of tax rules issued by the various country local Tax Authorities, which are relevant for the services provided by UTTR;
• Development and updating tax knowledge data base;
• Assisting in performing tax audits and rectifying the qualifying invoices at the clients’ premises (possible international travel exposure);
• Reviewing and verifying the correctness of the invoices, receipts and other financial data provided in order to ensure full Legal & Fiscal compliance of the processes in place.
• Preparation of weekly and monthly reports to be submitted to higher management.
• Takes charge of the accounting for airline transport payments under global agreements at Airline Invoice Settlement Section
• Receives from headquarter in Geneva, Switzerland all invoices and credit notes from different air carriers
• Matches airline invoices against PO/Ticket Order Records (TOR)
• Records matched invoices into SAP accounting system under the payable module
• Summarizes open and unmatched invoices and orders
• Analyzes discrepancies and informs concerned missions and/or airlines; Specifies necessary adjustments
• Sends authorized payment request/documentation to treasury in Geneva and/or Manila Treasury Services
• Records credit notes/receivables into SAP accounting system
• Performs reconciliation of payable accounts
• Handles vendor account clearing of specific vendors/airlines assigned
• Performs clearing of suspense accounts
• As additional responsibility, is tasked to prepare the monthly credit note/receivables aging report and other statistical reports as needed
• Performs such other duties as may be assigned with other related duties as requested
Accountant/PMO/Accounting Division
January 2006 - March 2008
• Prepares monthly remittance of withholding taxes on compensation, expanded withholding tax, final value added tax and other percentage taxes
• Encodes all taxes withheld in the Bureau of Internal Revenue Software
• Preparation of monthly alpha list of taxes withheld
• Handles release of tax certificates to employees and suppliers
• Remits all taxes withheld to Bureau of Internal Revenue on a monthly basis
• Prepares annual tax returns on all withholding taxes
• Prepares schedule of tax refund/deficits of employees (year-end)
• Prepares report of checks issued on a monthly basis
• Prepares journal entry of all check disbursements on a daily basis including adjusting entries
• Processing of invoice/statements and preparation of disbursement vouchers for in-house transactions
• Answer queries from suppliers and Bureau of Internal Revenue regarding tax inquiries
• File all disbursement vouchers
• Transmit all disbursement vouchers to resident auditor (from Commission on Audit) for review
Admin Assistant III /Agency Servicing Division
January 2006 - March 2008
For assets (supplies and equipment) available at the warehouse
• Receive procurement request from various government agencies
• Ensures that items in the request are available in the warehouse by checking into the system
• Prepares delivery receipt upon full payment of the amount due to the cashier or after the accounting division has certified fund availability
For assets to be purchase through bidding
• Check if agency has available funds for the purchase or if it has advance the payment thereof
• Attend pre-procurement conference with government agency concerned
• Received and record purchase orders copy from Purchasing Division (for completed request)
Other Functions
• Prepares reports of all deliveries made on a monthly basis
• Answer telephone inquiries related to pending request