Senior HR Specialist
Egis Emirates Project Management & Engineering Consultancy
Total years of experience :16 years, 0 Months
Onboarding
• Managed onboarding logistics for a team of 50 new hires, ensuring smooth transitions and seamless integration into the company.
• Collects, collates and administers documentation for new hires for Visa and work permits in order to ensure compliance with all local and host country legislation.
• Coordinated with IT to set up necessary systems and accounts for new hires, reducing setup time by 25% and minimizing technical issues during onboarding.
• Monitored onboarding progress and provided ongoing support, resulting in a 90% satisfaction rate and improved new hire engagement.
• Guides new hires through the onboarding process, including completing necessary paperwork and understanding job responsibilities.
• Requests immigration documentation for new hires such as passport, attested degree certificate, transcript of marks for work permit applications and forward completed documentation to Human Resources for processing.
• Liaise with site Human Resources department and employee accommodation to inform of new hires arrival, start date, accommodation and transport arrangements.
• Designs and updates onboarding materials, such as handbooks, guides, and online resources.
• Maintains records and documentation related to the onboarding of employees to comply with legal and company standards.
HR Operations:
• Spearheaded the end-to-end implementation of the ELMS for Egis Middle East, enhancing HR operational efficiency.
• Drove HRIS process optimization by leading collaborative initiatives with cross-functional teams.
• Maintained strict data integrity and accuracy across all HRIS platforms.
• Guaranteed timely and accurate HR data preparation for payroll activities, including onboarding, compensation adjustments, and terminations.
• Bridge management and employee relations by addressing demands, grievances or other issues.
• Ensure legal compliance throughout human resource management
• Streamlined HR data management and optimized employee benefits distribution, including payroll and benefits inquiries.
• Addressed and resolved employee benefits queries, ensuring accurate updates to personnel records.
• Conducted comprehensive HR data analysis, delivering insightful reports to support HR decision-making.
• Coordinated performance evaluations, salary increments, and promotions, aligning with organizational goals.
• Developed competitive compensation and benefits strategies, aligning with HR policies across various levels.
• Supervised the medical and life insurance and HR Letters.
Recruitment:
• Supervised end-to-end recruitment processes, including job postings, candidate screening, scheduling interviews and conducting interviews
• Identified and attracted potential candidates, trained and placed new personnel and responsible for multiple recruitment functions.
• Launched and coordinated various, represented company at job fairs.
• Posted job advertisement, supported the HR Managers various task as assigned and assisted.
• Working with hiring managers to gain an understanding of a roles requirements.
• Utilizing and updating the database with candidate and job details to ensure that records are up to date.
• Obtaining correct and up to date documentation from candidates in line with legal requirements.
Payroll
• Maintained accurate records of employee earnings, deductions, and taxes.
• Ensured accurate and timely processing of payroll for employees.
• Analyzed and responded to inquiries from employees regarding paycheck amounts, deductions, leave accruals and other concerns.
• Oversee processing of payroll changes (e.g. new hires, terminations, raises) and system upgrades
• Ensured compliance with relevant laws and internal policies.
Facilitated HR activities such as employee mobility, recruiting, hiring, personnel actions, records management, communications, and training. Maintained and improved employee relationships through internal workshops and other corporate HR initiatives.
• Streamlined HR data management and optimized employee benefits distribution, including payroll and benefits inquiries.
• Addressed and resolved employee benefits queries, ensuring accurate updates to personnel records.
• Conducted comprehensive HR data analysis, delivering insightful reports to support HR decision-making.
• Coordinated performance evaluations, salary increments, and promotions, aligning with organizational goals.
• Developed competitive compensation and benefits strategies, aligning with HR policies across various levels.
• Orchestrated the preparation of promotion, annual review, and bonus communications.
• Crafted detailed job specifications for vacancies, based on established job descriptions.
• Facilitated successful new employee relocations by assessing and meeting individual needs.
• Championed the intern program, managing orientations and assignment schedules.
• Executed efficient CV screening and analysis, shortlisting, and endorsing top-tier candidates.
• Negotiated and finalized Offer Letters and Employment Contracts with selected candidates.
• Managed exit interviews for mid to junior-level staff, extracting insights to reduce turnover.
• Processed resignations and terminations, ensuring seamless payroll transitions and compliance.
• Delivered expert guidance on employee grievances, offering solutions for both personal and professional issues.
• Led the onboarding process, tracking the integration of new hires from start to finish.
• Created and implemented a comprehensive induction program, covering company culture, policies, and essential guidelines.
• Supported line managers and new hires in setting clear objectives to ensure successful probation completion.
3. HR Administrator 2008 to 2014
Habtoor Leighton Group
Abu Dhabi, UAE
• Maintain meticulous employee records, ensuring accuracy and currency.
• Provide HR support by clarifying policies and procedures to the business effectively.
• Manage employment offer processes, including internal staff movements.
• Facilitate background checks and reference reviews, supporting HR due diligence.
• Serve as the primary HR liaison addressing all HR-related inquiries.
• Oversee attendance tracking, coordinating with departments to align with company policies.