Logistic Operation Officer
Holdal
Total years of experience :17 years, 4 Months
The Reporting and Analysis’s main role is:
• Helping the concerned managers to enhance performance by determining Warehouse Operation Analysis.
• Issuing the general business reports from the system including the essential figures, especially the critical ones, in order to be analyzed.
• Communicating and Investigating/Justifying results to the concerned Division Managers and mainly providing suggestions based on the corresponding findings.
• Must have the ability to prioritize tasks and manage time efficiently.
• Consist of supervising the workflow of the operation team concerning day-to-day transactions.
In addition, the responsibility for the ERP/WMS execution
• General Knowledge of business operations, objectives, strategies, processes, and information flow.
• Support various Departments/Divisions
• Reporting and Analysis for various types of business reports that could impact results.
• Generate the KPI’s targets for the Holding
• Transactions Execution Control/Discrepancy Exercises
• Managing the Logistics Operation Transactions
• WMS/AX Execution
• Reshuffling and team Supervision
1- Report and Analysis Coordination:
- Design Business analysis and data recording systems for use throughout the department
- Perform the needed reports from the ERP and WMS in order to monitor the workflow of the Logistics department including warehouses and operations.
- Generate KPIs and reports on Warehouse performance
- Collaborate with IT professionals to implement effective systems
- Oversee inventory procedures
- Help the operation team with the daily work to facilitate the workflow.
- Assist the Warehouse Supervisors with their pending issues such as sales or system problems.
- Coordinate with the Commercial department and Inventory Control regarding the new procedures in the Operations workflow.
- Follow up on all complaints in order to ensure good customer service.
2- Transactions Execution Control:
- Check and approve all transfers to damage sites in all warehouses executed by the operation team.
- Control the stock adjustment before and after execution to avoid any errors and discrepancies.
- Monitor the offers assembly before their execution to ensure the right product assembly.
- Monitor the return execution following the Logistics Operations procedures.
- Monitor and approve all the “Bon de Commande” of PLV (No value) following the company’s procedures in order to coordinate with the Inventory Control and Finance departments.
- Perform end-of-month closing transactions for HOLDAL.
3- WMS Execution:
- Execute adjustments in parallel between ERP and WMS for work consistency.
- Execute items internal transfers using WMS.
- Compare ERP and WMS inventory stock in order to avoid discrepancies.
- Perform bulk adjustments using WMS for damaged site in order to effectively demolish damaged items.
- Issue expiry dates reports in order to send them to the concerned parties to control stocks.
4- Team Supervision:
- Conduct training for the team, in order to implement the AX process accurately and proceed with the procedure guidance.
- Monitor the coordinator located at our 3 PL’s.
- Supervise and train the team in order to lead them towards achievements of targets.
- Delegate tasks effectively to others and ensure that they have the needed skills to succeed in order to have an effective and efficient flow of activities.
1. Services Coordination & Control:
Approve decisions and requests on behalf of the Admin Manager in his absence, according to agreed guidelines and policies.
Ensure proper recyclable waste disposal in order to help maintaining a green environment.
Check the cafeteria’s daily services for HOLDAL and L’Oreal in order to confirm the invoiced items.
Handle the parking issues to ensure proper parking spot distribution.
Follow-up and approve on the general requests from the stores to ensure proper workflow.
Manage the employees’ access control system (reports + procedures) in order to provide clarifications or history activities whenever required.
Follow-up and prepare Tenant Contracts and reports to guarantee a good service.
Update HOLDAL’s phone numbers and extensions and properly segment telephone in order to provide employees with updated information.
Provide monthly reports (environment, electricity, invoice, bills, maintenance, generator, fuel, budget and access card) to the concerned department in order to collect data history and provide needed information.
Sign daily the invoices in order confirm pre-set prices/deals.
Assist in other administrative tasks as assigned (filing, photocopies etc.) in order to facilitate the workflow.
Follow-up on daily reception and security guard issues in order to resolve any conflict.
Update employees with any memo concerning administrative issues.
Prepare Administrative procedures (Safety, Firefighting/ escape, building access, request, access card…) in order to describe and define the procedures at HOLDAL group.
Follow-up and coordinate new projects in order to guarantee a proper implementation.
Follow-up and maintain the insurance file for insurance coverage purposes.
Keep the files organized and archived for easy access and history.
Follow-up with the cleaning team according to set schedules throughout the entire premises
2. Non-Good Procurement:
Search and compare Non-Goods items prices versus quality in order to get the best offers/deals.
Keep an updated Non-Goods catalog in order to provide employees with an easy access on products prices and specs.
Use effectively the procurement software and provide users with trainings and support when needed.
Control and track the consumed quantity of non-goods for yearly consumption study and evaluation.
3. Facility Management Contracts:
Maintain annual third party contracts updated for HOLDAL Group (Security, CCTV, Catering, Cleaning, General Maintenance, fire Alarm, Landscaping, UPS, Cold Room, Telephone…)
Follow-up and coordinate with third party to ensure the work achievement, quality, service and on time schedule.
Optimize third party performance and offers to get the best deals.
Ensure the third party report submission following to each maintenance/repair/activity for better follow-up and tracking.
i m responsible:
1_ Data entry of invoices and recipes
2_Communicating with suppliers
3_Selling tools, hardware and paints products
4_Cashier
5_Managing main branch stock and order lists
6_Responsible of purchasing Product
7_Preparing and discussing plans of how to manage the store and developed it to increase sells and revenues
8_maintenance
9_it support
1_Selling products as tires and lubricants
2_Communicate with companies as a corporate
holding 2 differents degrees the first one is a Lebanese degree from arab open university - lebanon and the second one is a britshe degree from britsh open university - london with a good reputation in both Holding excel level 2 certificate