Export Sales Coordinator
Smart Chem Hygiene LLC
Total years of experience :16 years, 11 Months
• Product performance analysis per category.
• Preparation of sales forecast per item in a category.
• Inventory monitoring and reporting.
• Sales and target achievement daily monitoring and reporting as per brand manager.
• Encoding of production log sheet in the tally system.
• Purchase and expenses encoding in tally system.
• Power Point Presentation creation for new clients.
• Preparation of quotation as per customer request.
• Preparation of quotation as per customer requirement.
• Suggest promotion offers to achieve sales target.
• Communicate with customers/clients within GCC and MENA Region to achieve profitable deals and mutual satisfaction.
• Liaise with the Marketing Executive on the artwork/label checking as per Licensor guidelines considering the Dubai Municipality, ESMA, SFDA and other GCC countries standard requirements on labels & marking.
• Communicates factories directly with regards to production and good manufacturing practice.
• Ensure availability of all documents of the product development from GMP, ISO, Certificate of Analysis, Free Sales Certificate, and CPSR and up to the last Test report respectively.
• Facilitate registration of items in Dubai Municipality, ESMA, SFDA and other government authorities.
• Manages all the company exports/out-going shipments.
• Coordinates with the shipping line/logistic agents for all the shipments transaction including clearances from origin to destination.
• Facilitate the process from clients ordering up to delivery of goods to their respective warehouses.
• Keep logs and records of all export transactions and prepare accurate report for the Managing Director.
• Assists consignee on the registration of goods prior to the goods arrival at destination (ex. SFDA, etc.)
• Manages all company incoming shipments.
• Communicates with supplier locally and internationally.
• Negotiates rates with shipping line and logistic agents.
• Ensure documents (Invoice, Packing List, Certificate of Origin, etc.) from supplier are correct and in standard as per Dubai Customs requirement.
• Liaise agent in clearing the shipment from Customs and Dubai Municipality.
• Input goods in FIRS in Dubai Municipality Portal (for food items) on or before shipment arrival.
• Ensure shipment delivered to warehouse at the right time.
• Primarily assists the sales team, focusing mostly on managing schedules and the distribution of any sales documentation.
• Preparation of creation form, for items needed to be listed in market ( Carrefour, Toystore, Dubai Duty Free, Babyshop, Abu Dhabi Coop and Union Coop).
• Coordinate with each customer and follow up orders and ensuring the delivery for each customer.
• Coordinates with merchandise manager and store managers to participate in an on- going promotions of clients.
• Responds to customer’s complaint and provide after-sales support if necessary.
• Follow up LPO’s and delivery schedules for all customers.
• Prepare sales proposal for various customers.
• Consolidate weekly stock level for the branches.
• Monitoring of sales and local purchase orders.
• Directly communicates to local suppliers regarding stocks availability, new items and promotion deals.
• Prepares Local Purchase order and assists sales team in administrative works.
• Handles the processing orders with accuracy and monitors delivery on a day-to-day basis.
• Monitor stock levels for locally supplied products and place an order when it requires.
• Product registration in Dubai Municipality.
• Preparation of local purchase orders to be sent to suppliers.
• Attends phone calls (incoming & directing calls to appropriate associates).
• Facilitate events for Company such as Exhibitions & Food Tasting of New Products
• Collect all documents for billing for the whole month (e.g. tag consumption, signage’s, medicine consumption, mall selling). Check correctness of computation. Prepare Statement of Account for each affiliate. Post payment on subsidiary ledger for proper monitoring of payments. Follow up payment if needed.
• Collect all documents for disbursement on a weekly basis. (E.g. Direct Suppliers Purchases, Mall Selling Rental, Petty Cash, USBF, and Cash Refund). Encode all on AP System, generate Check Voucher and summary of disbursement.
• Monitor inventory by printing IMR every day. Match all transfer in & outs. Adjust all transactions related in movements of inventory such as stock transfers from other branches, stock discrepancy, changes in codes & prices. In charge in annual physical count activities.
• Responsible for daily audit of charge/ATM transactions. Prepares monthly report, transact with the bank for customer card problem report and other related cases.
• Preparation of monthly cashier and checker allowance.
• Prepares monthly liquidation for store consignors, prepare all necessary sales adjustment and extract file for 1st level store consignor liquidation report.
• Uploading and encoding of store consignor charges for the month which includes store reimbursable charges, utilities, supplies, stockroom, mall selling rentals, subsidy and etc.
• Printing of DM/CM.
• Extraction of file for oracle uploading.