HR & Admin. Manager
Oper8Ict
Total years of experience :24 years, 1 Months
Managing about 600 employees varies between technician and engineers.
Maintain records and compile statistical reports concerning personnel-related data such as hires, transfers, performance appraisals, and absenteeism rates.
Represent organization at personnel-related hearings and investigations.
Negotiate offers and agreements with different supplier (Mobile lines, Training, Insurance, Medical.. etc)
Manage the recruitment, selection and resignation processes.
Prepare and develop the pay-roll and employees salaries in coordination with country manager and financial department.
Develop and monitor overall HR strategies, systems, tactics and procedures across the organization.
Oversee and manage a performance appraisal system that drives high performance
Maintain pay plan and benefits program
Assess training needs to apply and monitor training programs
Report to management and provide decision support through HR metricscial dept.
Labor law implementation, Social insurance.
Analyze data to ensure proper accounting procedures have been followed
Prepare financial reports, charts, tables and other exhibits as requested
Maintain and develop various financial models and standard templates distributed for use by all of Finance.
Consolidate and analyse financial data (budgets, income statement forecasts etc) taking into account company’s goals and financial standing
Reconcile transactions by comparing and correcting data
Ensure swift payment of invoices
Any other duties that may be deemed appropriate to this role
Revise and collect entire airlines statistical figures on a monthly basis.
Responsible for the airlines consumption of loading material calculation.
Update and analyse tonnage statement regarding its +ve and -ve effect on a monthly basis.
Collect and disburse funds from cash accounts, and keep records of collections and disbursements. Generating invoices through a SQL system utilize by the office and following up with clients their payments.
Manage the office bank accounts as well as transfers and cheques.
Monthly reports, journals and payroll Tax.
Maintain complete employee records.
Organizing the office layout and maintaining supplies of stationery and equipment.
Handling payroll, vacation & sick leave, manage the firm's office boy.
Maintaining the condition of the office and arranging for necessary repairs.
Word processing and formatting (English and Arabic) according to the office's discipline.
Handling filing, meeting, phone operating, general office management, general IT structure and operation, server, website update, etc.
Act as personal assistant to the partners in relation to appointments, travel arrangements and accommodation bookings.
Overtaking and managing certain admin tasks and training new assistant.
January 2003 - Present
Administration Assistant - Technology Department at Orascom Telecom Holding
Manage all travel and accommodation arrangements (air tickets, visa, hotels, etc.) for the company team (45 employees)
Handle employees travel expenses and claims
Monitor employee’s trips versus estimated budget
Manages the daily calendar and coordinates scheduled appointments (for 5 directors)
Responsible of data gathering, verification and archiving of the supply chain/ procurement activities for the GSM network items
Manage office supplies for the whole department.
Prepare and edit correspondence, communications, presentations and other documents
Maintaining records, filing systems and computer files
Attending meetings, record, transcribe and distribute minutes of meetings in addition to follow up tasks when needed
Translate documents from French into English and vice versa
Create and moderate the technology department newsletter
Arrange work groups and seminars both locally and abroad as well as managing reservations for training events both locally and abroad (Negotiate prices, Purchase orders, Air tickets, hotel reservations, visas, etc.)
Other administration activities
February 2000 till December 2002
Logistics Expert at Cortex Co. (Orascom Telecom Subsidiary)
• Manage all travel and accommodation arrangements (air tickets, visa, hotels, etc.) for the company team (63 employees)
• Arrange work groups and seminars both locally and abroad
• Manage reservations for training events both locally and abroad (Negotiate prices, Purchase orders, Air tickets, hotel reservations, visas, etc.)
• Handle travelers advance payments
• Handle employees travel expenses and claims
• Mange Annual Leave records
• Manage all medical insurance processes for entire employees (working with Alico Co. and Bupa International Co.)
• Monitor monthly mobile bill of the corporate account
• Manage office supplies procurement processes
• Insure purchase orders alignment with the department budget
August 1999 till January 2000
Sales and Marketing Manager Executive Secretary at Makarem Group of Companies (Carpet City Holding Co.)
• Manage all office work & filing system
• Operate office machines: fax, photocopier etc
• Prepare correspondences e.g. letters and memos
• Develop presentations and spreadsheets templates
• Arrange meetings and events (Conference rooms, meeting documents)
• Record meeting minutes and follow up the implementation of their actions
• Report the progress periodically
• Mange incoming and outgoing mail
• Manage travel and accommodation arrangements (air tickets, visa, hotels, etc.) in addition to inbound visitors stay arrangements
September 1998 till June 1999
General Manager Senior Secretary at Optimum Media Egypt CD Replication Co.)
• Overall secretarial activities
Bsc. of Accounting 1998 Faculty of Commerce & Business Administration English Section, Helwan University Grade: Good.
GSC, Bon Pasteur School, Cairo 1994