Senior Admin. Supervisor / Government Relation Supervisor
Kuwait Catering Company
Total years of experience :25 years, 4 Months
• Manage & directs all procedures related to ministry of affairs & immigration department, including issuance & renewal for all labor visas, work permit & residencies.
• Manage & directs all procedures of establishing, transfer and renewal of company/ outlets licenses
• Supervise & manage HR and admin staff team.
• Supervising maintenance requirements for all company building, locations & equipment’s & ensuring that all office communications (telephone lines, fax machines, photocopiers) are all functioning & in order.
• Ensure all labor accommodation requirements, needs( food, maintenance ) are kept as per company & MOSA law levels.
• Monitor company group life & medical insurance contract.
• Reviews and approves invoices and claims of suppliers and obtains proper authorization as required for settlement along with all rental contracts, settling all the bills in the ministries (water, electricity, telephone).
• Supports in handling and reconciling petty cash reimbursements for Admin section.
• Responsible for exercising due diligence towards Health & Safety of self & others in the organization as well as environmental protection issues.
• Responsible for Safety & Quality of the function/ Task performed
• To review the process of all pertinent documents in reference to the criteria of immigration office, ministry of social affairs, ministry of foreign affairs in compliance with the laws and regulations.
• Prepare and process applications related to work permits, employee visas etc. in social affairs office as well as prepare on-line applications of immigration in compliance with Kuwait laws and regulations.
• Responsible to complete residence formalities such as medical checkup, finger prints, medical insurance for all new employees.
• Coordinate employment / visit visas and health cards issuance.
• Timely follow-up on residencies renewal.
• Submit weekly updates to Admin Manager on visa status (with visa tracing system)
• Reminder for Employee Passport renewal.
• Keep records of personnel for visas, passports, civil IDs, and other important documents.
• Update & communicate all new laws or rules issued by Government.
• Keeping up to date with changes in legislation and current affairs.
• Perform other tasks related as delegated by superior.
• Organize and distributed all Mandoubs to different works (MOSAL, Immigration Dept. / General Dept. of Traffic / Municipal / Ministry of Trade and Industry)
• Handling all works related to Employee death claims, Accident claims and medical insurance.
- To review the process of all pertinent documents in reference to the criteria of immigration office, ministry of social affairs, ministry of foreign affairs in compliance with the laws and regulations.
- Prepare and process applications related to work permits, employee visas etc. in social affairs office as well as prepare on-line applications of immigration in compliance with Kuwait laws and regulations.
- Responsible to complete residence formalities such as medical checkup, finger prints, medical insurance for all new employees.
- Coordinate employment / visit visas and health cards issuance.
- Timely follow-up on residencies renewal.
- Submit weekly updates to Admin Manager on visa status (with visa tracing system)
- Reminder for Employee Passport renewal.
- Keep records of personnel for visas, passports, civil IDs, and other important documents.
- Update & communicate all new laws or rules issued by Government.
- Keeping up to date with changes in legislation and current affairs.
- Perform other tasks related as delegated by superior.
- Organize and distributed all Mandoubs to different works (MOSAL, Immigration Dept. / General Dept. of Traffic / Municipal / Ministry of Trade and Industry)
- Handling all works related to Employee death claims, Accident claims and medical insurance.
- Handling all works related knowledge to opening labor accounts from Website (Commercial Bank).
- Handling Airline ticketing for all employees (Approx. 1500) (Leave, terminations and Business Trip
• Invite quotations for products from different suppliers and make a comparative statement of quotations and submit to management for approval
• Independently handling of all correspondence with International suppliers
• Responsible for preparation of Letter of Credit for import purchase
• Arranging payments to suppliers as per agreed terms in co-ordination with the Accounts department
• Tracking of shipments/original documents and request for updates from suppliers
• Develop new suppliers and maintain genuine, sustainable partnership with the existing ones.
• To seek and consider the interests of our customers at all times and act as the primary point of contact should any issues arise relating to the department.
• Controlling the purchase and supply of all procured items & services.
• Negotiating price and terms of products with suppliers.
• Managing, developing & improving the purchasing team.
• Benchmarking performance of the Supply Chain.
• Establishing terms, pricing, quality requirements, delivery, and contracts.
Preparing & processing requisitions, purchase orders & invoices for purchases.
• Giving sourcing input to colleagues to aid business planning & development.
• Making recommendations & advising senior management on all purchasing issues.
• Maintaining records of supplier contracts, agreements, goods ordered received.
• Managing vendor relationships and building effective supply chain partnerships.
- Manage all calls and emails for purchasing both local and international.
- Preparing Internal Purchase Order for all Approved Materials Requisition (International & Local Project)
- Preparing quotations and purchase order.
- Maintain records and follow up files of purchases and shipments.
- Coordinates with Purchasing Officer & Purchasing Manager for clarification & Approval.
- Placing order and review all vendor quotations.
- Coordinate with accounts department regarding all invoices issues.
- Maintain pricing and delivery schedule.
- Review and resolve suppliers invoice discrepancies.
- Handle fax, scan and mails.
- Mainly deal with customers complains & suggestions to improve the customer service
- Through a utilization of facilities I can improve the spare parts sales volume
- Ensure that customer satisfaction meet the target laid by the company within the(CSI)
- Tracking all in-coming and out-going inventory with the dealers
- Prepare and review dealer order to make sure that correct order is delivered.
- Support technicians and walk in customers in ensure there specific parts requirements
- Minimize inventory turn-over
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