Ghina khodor El Samra

• Process incoming shipments
• Arrange local orders
• Arrange outgoing shipments, prepare, and complete orders for delivery or pickup according to schedules (from packing list to physically packaging outside materials) - pack, wrap, label, ship, deliver
• Coordinate with production for readiness of the goods.
• Complete documentation regarding shipment, clearance, freight forwarding, transportation etc... (PL, Invoice, BL, COO, HC, Tests, and other requested documents if needed)
• Arrange shipping documents without any discrepancies and coordinate with suppliers/clients/forwarders/clearance agents for shipping
• Execute export documentations and ensure that all meet the export regulations.
• Preparing documents from Chamber of Commerce and attestation for papers
• Coordinate with forwarder/clearing agents for custom clearing and receipt of import shipments.
• Send invoices to appropriate departments
• Co-ordinate the storage and transportation of materials and manage timely flow of customer orders.
• Request quotations for imports materials from suppliers
• Documentation and data entry for all shipments
• Payment control to supplier and from customer

• Undertake business needs assessment, supply market analysis and commercial risk assessments to inform procurement planning and sourcing decisions
• Document procurement processes, decisions and contractual arrangements fully to provide an audit trail for probity and audit purposes
• Maintain a proper filling system, with clear distribution by category, subject and year
• Collaborate and provide expert advice to contribute to procurement strategies, activities and decision-making
• Manages, supervises and coordinates team of drivers
• Gather information to support analyses of markets and suppliers and contract performance
• Explore business opportunities and develop innovative procurement strategies and supply arrangements
• Provide governance, guidance and support to agency staff/teams undertaking procurement
• Provide expert advice on procurement strategies and directions and contribute to broader unit issues
• Report on progress towards business objectives, discuss key projects and issues and receive advice
• Maintains office calendar and arranges meetings
• Plan and lead contract negotiations in the establishment and review of supply arrangements to deliver value for money procurement outcomes
• Identify, manage and mitigate procurement risks to enable the organization to meet its obligations and maximize business opportunity
• Influence the development of procurement policy, programs and services
• Manage contracts and monitor provision of service to ensure compliance with contracts and service arrangements
• Develop, co-ordinate and lead sourcing activities to establish supply arrangements that meet business needs
• Develop and administer contract management plans, negotiate changes and modifications, supplier performance management and compliance requirements through effective supplier relationships to enhance business outcomes
• Exchange information on market developments, performance bench marking, innovation and other matters of mutual interest

•• Provide support to the Operation Manager with respect to the elaboration of resources requirements for budget submissions.
• Assist the Operation Manager on the budget status, monitor the expenditures, assist in budget preparation, budget revisions and budget control, and execute the daily transfers.
• Prepare relevant documentation with respect to budget performance reports including analyzing variances between approved budgets and actual expenditures.
• Coordinate travel arrangements for the company staff whenever requested (i.e. tickets, visas, hotels).
• Prepare memos, reports and correspondence on administrative matters, and keep a Chrono log.
• Undertake all actions necessary to establish and maintain premises, office environment and equipment.
• Undertakes all administrative arrangements for meetings, workshops and accommodation.
• Maintain a proper filling system, with clear distribution by category, subject and year.
• Do a parallel electronic filing system, and backup office administrative data, regularly.
• Ensure running services in the office are in best operation, and coordinate with vendors as needed.
• Assist in ensuring procurement, maintenance and repair of equipment in accordance with plans.
• Assist in conducting physical inventory of assets on a periodic basis, and reconciling physical inventory data with registered records of sales.
• Implement and manage contracts in forwarding, transport and warehousing, where necessary.
• Ensure timely transmission of logistics monitoring information, stock levels and distribution status.
• Maintain a log for all incoming shipments and in-stock supplies.
• Undertake all administrative arrangements for leasing contracts, meetings and transport.
• Verify that all company related stocks (which are received for storage), match the purchase request and shipping documents.
• Keep the supervisor well informed of potential problem areas, and identifying and recommending solutions.
• Undertake other administrative management tasks as required.

deal with all kinds of transaction
look over credit files and reports

Accountant, Data entry

deal with suppliers
deal with financial issues
data entry