Ghizlane Ghizlane

Evaluating training and development programmes
 Coordinating all meetings including conference calls
 Manage all matters pertaining to office appearance and utilities
 Maintain all data bases of suppliers and utilities
 Maintain inventory of office purchases
 Prepare expense claims for staff by following company guidelines and procedure
 Assist with administration tasks and provide research and administration support
to Senior
 Leadership team - Managing Director & Finance Director.
 Coordinating office activities and operations to secure sufficient and compliance
to company policy
 and procedure
 Supervising & Training of office employees; dividing responsibilities to ensure
performance.

Manage and supervise day-to-day office work and activities of staff.
- Schedule appointments and answering questions for business and clients.
- Greeting clients and answering incoming calls.
- Operate a multi-line phone system and answer, screen and direct calls to the appropriate
individual.
- Conduct information gathering, resourcing and disseminating of information to each
department.
- Initiate office memos, monitoring emails for review and answer.
- Manage phone messages and faxes to facilitate the flow of information.
- Coordinate staff meetings and assigning tasks and ensuring tasks are completed on time and
in accordance with company guidelines.
- Maintain filing and records for documents and understand the confidential nature of the
business.
- Checking over completed documents for accuracy and quality & ensuring advocates have all
necessary paperwork to take to Court.
- Training new staff, scheduling attorney and client meetings.
- Maintaining office stationary, office equipment and fresh flowers.
- Coordinate with the Court Library for new books in order to make order and add it in the
CRM system and put it in the right place after the approval from the attorney.
- Maintain management information system and comply with all duties of advocate
- Coordinate and monitor all activities within the law office.
- During a typical day may check over completed documents for accuracy and quality
- Responsible for assigning tasks and ensuring tasks are completed on time and in accordance
with quality guidelines.
Welcare

- Appointment Desk

- Receiving calls from patients and creating, modifying and cancellation of appointments
using care system
- Directing patients to appointment desk
- Receptionist and cashier in different hospital departments, such as Gynecology, Pediatrics,
Gastroenterology, Ophthalmology, Dermatology/ Internal Medicine/ Endochrology,
Nephrology, Oncology, Rheumatology, General Surgery, New Surgeon, Vascular Surgeon,
Neurology.
- Co-ordination with nurses and doctors
- Assistance to Arabic speaking patients and co-ordination with doctors.

Coordinating between flight operators, pilots, Civil Aviation Authorities and airport related
service providers to ensure services are delivered as per requirements.
- Monitoring flight operational procedures in accordance with international standards.
- Maintaining effective communication channels with flight crews, ground handling agents,
airport authorities etc.
- Ensuring the highest standard of safety, punctuality and economy for all clients.
- Coordinating with internal departments to facilitate excellent client services and building
relationships with clients.
- Translation and general administration delegated by Manager.

Maintain and supervise all aspects of office management.
- Coordinate with finance manager on all monthly payments for office, salaries and banking.
- Monitor and process all firm expenses.
- Arrange and coordinate Partners’ schedules, travel.
- Organize meetings and conferences.
- Maintain HR department and liaise with PRO for all government-related requirements.
- Handle all administrative/secretarial duties.
- Diary management, travel arrangements, and liaise with clients.
- Provide administrative support to the office & staff, IT and other office equipment
maintenance.
- Manage petty cash and procure and maintain office supplies.