Gihan Gendy Gendy

Preparing for assemblies. Contact Banks, Brokerage, governemental institutes ... etc.

All secretarial work.

Business support for Head of Finance: Clariant (Egypt) S.A.E. (1997 - Sept. 2009)

1. Update all documents necessary for dealing with banks & follow its issuance (e.g: renewal of facilities, overdraft, bank rates, bank declarations, promissory notes, 1st and 2nd signatures, attorney, insurance policies, board of directors' decisions concerning bank facilities and/or resignations & nominations of the board members, etc.)

2. Issuance of transfers, follow-up Checks, payments due to suppliers, debit & credit notes, Visa & Master accounts)

3. Prepare Ordinary & Extra-Ordinary Assemblies:
a. Follow-up the issuance of the balance sheets.
b. Issuance of the assembly invitations.
c. Issuance of the Board of Directors' Financial Report.
d. Prepare the assembly formalities.
e. Issuance of temporary shares' certificate required by the shareholders.
f. Prepare the Assembly's minutes of meeting in both Arabic and English.
g. Follow-up the Assembly's minutes of meeting & assure being written in the legal assembly book, registered and stamped by the Investment Authority.


3. Record the Management Meeting Minutes.

4. Translate the minutes of Board Meeting to Arabic language, follow-up being registered and stamped by the Investment Authority.

5. Issuance of the amendments made in the company statutes (if necessary) and follow-up being published in the formal Investment book.

6. Prepare all correspondence sent to brokerage company (Hermes) concerning buying and selling of shares. Follow-up the receipt of a certificate stamped by the stock room transferring shares from seller to buyer.

7. Organize files including any amendments or renewal of Statutes, Taxation Card, Commercial Register, Import & export certificates (ex: S14)

8. Prepare statute of saving funds & its monthly transfers.

Assistant Training & Operation Manager: McDonald's Egypt (1996 - 1997)

1. Organized monthly staff meeting, recording minutes, supervised various training courses.
2. Handled all Operation Managers & stores schedules.
3. Different secretarial work.

Executive Secretary to Manager of Chemicals Dept.: Hoechst Orient S.A.E (1996)
(Temporary. contract)

1. Prepared local offers, Proforma Invoices and statistical work about customers' turnover, products', sales etc.
2. Handled necessary reservations for foreign visitors.

Secretary to Assistant General Manager: Seti First Travel Co. (1995 - 1996)

1. Assisted in arranging trips & follow-up reservation correspondences.
2. Organized appointments & meetings.
3. Different secretarial work.