P2P Associate Accountant
Majid Al Futtaim
Total years of experience :15 years, 1 Months
• Responsible to manage assigned day-to-day operational activities.
• Record good received note in the system as per Standard Operating Procedures.
• Ensure relevant LPO’s, GRN’s, authorization as per the Delegation of Authority, etc. are attached while booking GRN’s.
• Record goods received note accurately, within agreed SLA and as per Standard Operating Procedures.
• Upon completion of GRN, inform BU / Vendor to submit invoices to KOFAX for on time payments.
• Review invoices routed through KOFAX and resolve issues (i.e. GRN, VAT, WHT, AAF, Discrepancies, Credit Notes, etc.)
• Review the mismatch between invoice value and GRN value, query with the respective Opcos for PO amendment and resolution.
• Responsible to review overages and create additional PO’s or zero value PO’s in coordination with the Opcos.
• Responsible to review shortages and request for credit notes from vendors.
• Responsible for monthly book closing activities as assigned.
• Responsible to validate Purchase requisitions before it goes to DOA for approval.
• Review if PR is budgeted or Non-Budgeted, is raised accurately with right item, VAT, WHT, Retentions, etc.
• Produce and review monthly open PO reports. Send queries to the respective Opcos asking for clarifications and closure wherever required.
• Review supplier reconciliations and work towards resolution by coordinating with Vendors and BU.
• Develop and maintain rapport with all necessary stake holders.
• Resolve assigned customer queries/complaints within agreed SLAs, escalate to Supervisor where necessary.
• Support internal/external audits through providing necessary documentation
• Preparing Approval to Pay for all incoming invoices & ensure that payments are approved on time in accordance with time frames highlighted in the Process & Procedures tool.
• Follow up with FSSC when payment TT not received on expected date and record each step to avoid extended delayed payments period.
• Circulating PRS’s, RFC’s, CCF’s, EI’s, and Budget Trackers for approval.
• Manage approval of Change Control Forms, Requests for Change, Purchase Requisitions Sheets by monitoring approval process and circulating to respective BU’s once complete and providing a monthly report
• Distributing documents and ensuring accuracy of all documentation.
• Ensuring all appointed vendors and supplier’s details are up to date in AX by Coordinating with the BU’s
• Produce report on performance of deliverables monthly
• Managing and maintaining the filing systems.
• Assists Commercial Unit for all administrative tasks e.g. receiving incoming correspondences.
• Tracking of documents uploaded for online signatures.
• Manage Payment Process from receipt of invoice/payment recommendation to confirmation of payment release
• Provide Monthly Payment reports per BU and issue to Commercial Director & QS. Reports include: Payments made, pending and issues to be resolved
• Ensure hard copies of project related documents are properly archived and/ disposed
• Coordinate with the team regarding their Business Travel Details and make necessary bookings
• Send PQD to new vendors, follow up till vendor is registered and update the tracker
• Responsible for all courier outgoing/tracking shipments.
• Raise and Liaise LPOs/PRs on AX upon receipt signed contract and invoices.
• Monitor time sheet submission, expense report claim payment, bonuses and overstay payment to be reported and uploaded in the variable report.
• Consolidate the monthly time sheet report for all rotators employee and calculates location coefficient and other payments to be reported in monthly variable report
• Respond to Payroll related inquiries or requests and provide assistance in a timely manner.
• Gather all required payroll data, including timesheets, forms, benefits information
• Regularly update payroll data and track down any missing timesheets in a timely manner and resolve any issues with timesheets and other payroll data.
• Calculate monthly salary payouts incorporating overtime, deductions etc. in compliance with HR Policies and Procedures in Payroll
• Process payroll changes (e.g. register new hires, calculate final settlement for terminated employees, register salary and allowance changes for employees.
• Prepares & maintain the tracking sheet for all housing advances, school fees payment, annual ticket. entitlement leave balances and enrollment/cancellation of medical insurance for new hire and terminated employees.
• Prepare transfer letters, increment letters, salary certificates etc. as directed by HR Manager & assist location HR contact persons and managers with HR paperwork.
• To provide support to Global HR Director and undertake range of HR administrative tasks. The HR Coordinator act as a focal point for the respective areas for all HR related matters.
• Liaise with Houston HR Payroll & Benefits Department as necessary to answer employees query.
• Maintain Weatherford personnel contracts and ensure all personal information is updated and accurate in the system & maintain personnel medical and confidential files for designated locations, including filing.
• Prepares Items Master Report and upload to the Items Master in Cylinder Control System based on the cylinder serial number.
• Monitors and check daily transactions of issued and receipt of cylinders, racks, DURA, LPG serial number & over all in-charge of Cylinder Control related issues and concerns.
• Monitors locations of racks, DURA, and make adjustment of racks, DURA returned from another location.
• Prepares Daily Stock Inventory Report and reconcile calculated inventories with physical count.
• Updates daily Cylinder Holding Report for all fixed and corporate customers & prepares Inward Gate Pass, Sales Invoice and Delivery Order in VISSACC program.
• Monitor sales inventory, compile inventory reports, records the quantity and value of items.
• Distributes incoming mail and other related materials, co-ordinate the flow of information internally with other departments and organizations.
• Ensure that a high level of internal/external customer services is always provided at all times.
• Establishes good rapport and provide exceptional customer servicing.
• Always attend customers’ needs and meet their expectations that will help build trust and loyalty.
• Prepares and reconcile monthly Cylinder Holding Statement to be submitted to all our customers.
• Provides information and reports to managements as requested. Also making sure that proper and historical documentation is kept supporting all data, entries, and reporting.