Recruitment Administrator
Human Resources Department
Total years of experience :17 years, 2 Months
• Supervising all recruitment activities from pre-screening of applicants CVs, arrangement for interview for qualified candidates up to recruitment formalities such as placing employment offers, negotiation, salary offers, visa application, insurance and mobilization of candidate to assigned departments
• In-charge of the candidate management process such as liaise with recruitment agencies and coordinate with user department regarding the status of candidates
• Ensuring all database are kept up to date by registering all incoming CVs and updating status accordingly with accurate and complete information
• Evaluate manpower bidders' list in conformity with job description of the required position
• Positing, deleting and updating positions online job opportunity page website
• Issuance of all invoices issued by manpower during interview and mobilization of employees and verifying the validity
• Work closely with the recruitment manager/superiors in handling cases by compiling and updating the Recruitment Report
• Assists colleagues during their annual leaves and ensure that recruitment progress report are up to date
• Prepares and check all correspondence i.e. memos, letters, faxes, contracts with respect to proper use of formats as per company procedure
• Cross check the files and HR access if all information is completed and documents are organized
• Highlight the efficiency of the invited agencies in terms of the availability of completed quality control form, match the number of submitted CVs along with the original request and prepare a master list which shows manpower suppliers contribution i.e. (respond, regret, decline, remarks) as per our bidder list sheet
• Attending to general administrative duties, support and office routine as assigned
• Supervising all functions of HR & Admin department, such as staffing selection interview, preparation of job offers and joining letter and other necessary documents needed for the final evaluation of shortlist candidates.
• Handle and coordinate all public relations and administrative works for the company.
• Provide all type of support to the manager or the designated superior including but not limited to performing regular HR functions such as maintaining HR files, employee vacation balances, certificate issuance, recruitment coordination, official memos and related functions
• Responsible for employees personal files, renewals of employees and their families 'residency permits, passports and other legal documents
• Responsible for all ministerial & government related activities such as company's commercial licenses, visa Issuance, health insurance, labour contracts, tenancy contracts & other legal documents
• Responsible for obtaining all type of visas issued by different departments, embassies and consulates inside UAE by arranging the required documents, preparing interview if needed, filling and submitting the applications
• Defining document registrations by controlling the flow of documents through and cross the office
• Manage the recruitment and selection process (job description, competencies, person specification, liaising with recruitment agencies to negotiate contracts, interviews, assessment, job offers, new joining details) by ensuring smooth interview process for both candidate and company
• Manage personal files for head office staff and regional Staff
• Induction for senior and junior staff for head office employees and operating companies
• Advise and assists the management and staff ( head office and operating companies) on HR related queries, covers for HR Manager in her absence
• Assist HR in data gathering, analysis and reporting for the whole employees.
• Maintain the systematic flow of documentation, correspondences and filing system
• Document classification, sorting, filing, archiving and retrieval of document in accordance to project document indexing and filing system.
• Preparation and compilation of documents, tenders, deliverable for all projects.
• Prepare occasional reports as may be required.
• Control of document number issuance and maintenance of document register
• Supervising and implementing all the day to day activities and responsibilities that are referred to the Chief Executive Officer
• Manage and maintain office communication system by preparing agendas and arrangements for business schedules and meetings of the CEO, staff and related business partners
• Prepare invoices, reports, memos, letters, summary of expenses, financial statement and other documents using word processing, database and presentation software
• Receive invoices, purchase agreement and supplies and process for payments
• Prepares responses to correspondence containing routine inquiries
• Make travel arrangements and hotel accommodation for CEO, staff and guests as required
• Perform general administrative duties, secretarial support and data bases office routine as assigned
• Administers all value added services by preparing business requirements, documentation of its policies, procedures and setting up and maintaining project definition for successful management and implementation of the whole project
• Assigned as project team leader and ensuring the delivery of working system within time, cost and quality standards
• Assigned as team member and represent the department for the implementation of the pre-paid billing system for mobile communication
• Attended various vendors' presentation that the company issued request for information. Assessed, evaluated and rated statement of compliance based on standard specifications of entire project requirements
• Supervises an end to end project and competitive analysis by preparing test strategy, gathered and reviewed test cases from participating departments, monitored user acceptance testing defects and facilitated sign-off of closure of defects
• Ensures quality of services by assessing products and performing User Acceptance Testing ( UAT) both short messaging, GPRS and multimedia services
• Assisted operations in preparations of cut-over activities and in - charge of monitoring all Billing requirements are met prior to launching of projects
• Ensure sign-off of business specs and readiness, test strategy, test plan, test results, defect reports, overall UAT results and cutover plan
• Provide project meeting schedule, venues, materials, notice of project deliverables to users and provide minutes of project meetings
• Served as the coordinator of the National Program Management projects, medical outreaches and social mobilization activities
• Responsible for budget financial planning and analysis of the programs handled
• Prepared financial statements necessary for the department decision making as well as the internal financial reporting which provides information about economic condition of the department
• Was in-charge of monitoring the Veterans-ward project and performed various administrative functions
• Helps in monitoring, supervising and implementing all the day to day activities and responsibilities that are referred to the office of the department head
• Coordinates with the various units of NPMS offices
• Attends to problems, complaints and suggestions for improvement of services of the department
• Assists in developing new and upgrade programs as well as recommends ways and means to improve the delivery of services of the department
• Attended to clients' needs and requirements in opening a savings or current accounts
• Attends telephone and personal inquiries regarding bank applications and accounts transactions
• Receives files and maintains all records of the new accounts section
• Receives, collects and collates utilization data from various clients
• Receives and dispatch daily mails and couriers
• Assisted clients in all banking transactions -deposits, withdrawal and time deposits
• Responsible for day -to - day trial balance of Automated Teller Machine (ATM)
• Assisted in preparation of the monthly accounting report of the branch
Bachelor of Arts in Communication Arts Quezon City, Philippines MIRIAM COLLEGE FOUNDATION INC. June 1994 - April 1997