Ginalyn Abogado

Types a variety of routine documents (Letters, Memos, E-mails and other correspondences) from handwritten draft and verbal using MS Word or MS Excel.
 Preparing Purchase Order, Quotation, Invoice & Delivery Note using software Tally ERP 9. Also, entering payments received and payment to suppliers, utility bills, salary, petty cash control and other expenses.
 Monitor and follow-up Purchase Order from Local & International suppliers to meet target delivery date to the Client.
Transport confidential materials when necessary from location to location.
 Interact with various business contacts, suppliers, and regular coordination with the Manager in line with the client’s request and needs.
 Update Clients and suppliers contacts and other business activities.
 Attending Meetings, Seminars and Training as directed by the Manager. Also, attending walk-in customers’ queries.
 Provides general administrative support to the team such as photo copying and printing of documents, sending couriers, etc.;
 Maintaining conference room calendar, arranging meetings and conferences as requested.
 Maintaining database for all incoming and outgoing correspondences and filing accordingly for archiving purposes.
 Maintaining database for all suppliers/customers contacts and files.
 Preparing daily sales reports.
 Participating in preparing Monthly and Yearly inventory of stocks.

Distribute drawings and documents among the concerned engineers and disciplines and send marked up copies of the drawings/documents to vendor their further action.
 Overall in charge of the project involved such as documents filing system.
 Received, record, send and file incoming and outgoing correspondence (letters, faxes, emails, etc…)
 Keep track of document distribution and circulation. Ensure that only the documents with latest revision are in use, old documents are withdrawn.
 Attends project meeting to be able to give status of requisition and other documents.
 To receive all documents from the Client, Sub-con, Suppliers, Site project offices, Quotation, Specification, Drawings and tender documents.
 Maintaining database of internal and external documents.
 Preparing submittal cover sheet of the shop Drawings, Site clarification, Material for Approvals and others submittals.
 Circulating Site Clarifications, Shop drawings, Inspection report, submittals, letters, memos, fax, quotations, etc.

 Ensuring that drawing transmittals are acknowledged in case there is a dispute on whether the drawings were transmitted.
 Manage the document/drawing review process, Internal and External.
 And other related works as directed by my superiors from time to time.