GINU JOHN PMP Certified Professional

Currently serving as a project Site Quantity Surveyor and Cost Engineer within the Project Controls Department, where I oversee critical aspects of cost management and quantity surveying for the ongoing modernization of KNPC gate houses at MAA & MAB refineries. I actively contribute to project success through accurate cost estimation, budgeting, procurement coordination, and progress tracking across project works. My role involves close collaboration with engineering and site teams to ensure financial and contractual alignment, with a strong emphasis on maintaining cost efficiency and compliance with refinery standards.

1. Tender Analysis and Cost Estimation
▪ Analyze project scope, constraints, and assumptions by reviewing tender documents, including drawings, specifications, and contractual conditions.
▪ Develop Work Breakdown Structures (WBS) to categorize project costs and resources effectively.
▪ Prepare detailed cost estimates for EPC (Engineering, Procurement, and Construction) projects, ensuring alignment with the project charter and objectives.
▪ Conduct quantity takeoff from construction drawings and specifications to determine resource requirements.
▪ Utilize cost estimation techniques, such as parametric, analogous, and bottom-up estimating, to improve accuracy.
▪ Identify cost risks and develop a risk response strategy, including contingency reserves.
▪ Forecast project cash flow to ensure accurate cost projections and financial planning.
2. Procurement and Subcontractor Management
▪ Develop procurement strategies for subcontractors and suppliers, ensuring cost-effectiveness and compliance with project requirements.
▪ Solicit and evaluate proposals (RFPs, RFQs) from subcontractors and suppliers, aligning with the Procurement Management Plan.
▪ Compare subcontractor and supplier quotations using bid analysis techniques, assessing cost, quality, and contract terms.
▪ Prepare detailed cost-benefit analysis and comparison sheets, highlighting variances and scope differences.
▪ Negotiate contract terms with subcontractors to optimize procurement performance and cost efficiency.
3. Budgeting & Cost Control
▪ Develop and maintain project budgets, integrating cost elements into the Cost Management Plan.
▪ Implement Earned Value Management (EVM) techniques to track cost performance against baselines.
▪ Monitor cost performance index (CPI) and schedule performance index (SPI) to ensure financial health.
▪ Identify cost variances and implement corrective and preventive actions to mitigate overruns.
▪ Continuously monitor the performance of the estimating process as part of the Key Performance Indicator (KPI)s for the contract.
▪ Prepare and present cost reports, cost forecasts, and variance analysis to senior management for decision-making.
4. Contract Administration & Compliance
▪ Develop forms, formats, and procedures to improve the quality of work produced in the Department.
▪ Assist in claims management by reviewing and resolving subcontractor change requests and disputes.
▪ Participate in stakeholder engagement meetings, addressing technical, commercial, and contractual concerns.
▪ Reviews of contractual documents and modifications to determine scope of work and scope of changes.
▪ Ensure all contract deliverables comply with regulatory, quality, and financial standards.
5. Resource & Workforce Planning
▪ Coordinate with Project Managers (PMs) and site team to enhance workforce efficiency.
▪ Monitor and optimize resource utilization rates to improve productivity and reduce idle time.
▪ Monitor workforce productivity and adjust manpower allocations to meet project milestones.
6. Pre-Tender & Site Meetings
▪ Attend pre-tender meetings and site visits, ensuring all necessary documentation is reviewed.
▪ Highlight missing information during pre-tender meetings for clarification.
▪ Interfaces directly with clients.
7. Reporting & Compliance
▪ Create estimation reports for the project manager.
▪ Ensure compliance with Integrated Management System (IMS) policies, Quality Management Plans (QMPs), and Environmental Health & Safety (EHS) standards.
▪ Contribute to lessons learned documentation and continuous improvement initiatives to enhance future project performance.

▪ Analyzed tender documents for the submission of Bill of Quantities.
▪ Studied structural plans for the takeoff of concrete and rebar required different elements to be included in the pricing.
▪ Analyzed and compared quotations from subcontractors, monitoring the quality of materials in accordance with specifications and standard requirements.
▪ Prepared documents for subcontractors.
▪ Liaised with concerned consultants in case of discrepancies in the Bill of Quantities (BOQ).
▪ Coordinated small-scale procurement strategies.
▪ Determined the quality standards of materials as per the contract, utilizing material test reports and simple physical aspects of each material.
▪ Provided information and addressed concerns from subcontractors, including related drawings and specifications pertaining to their scope of work.
▪ Coordinated and monitored document control of project documentation.