Estates Assistant
British Embassy
Total years of experience :4 years, 5 Months
1.Follow up of routine maintenance for official & residential estates.
2.Arranging periodic maintenance visits to both official & residential estates.
3.Assist in Maintaining of inventories & stores through Pyramid (the FCO Estates database)
4.Follow up and implementation of recommendations outlined in Health and Safety Reports
5.Liaison with suppliers, including collecting quotations.
6.Arranging periodic delivery of diesel oil to residential properties.
7.Assist in the collection and delivery of UAF and Heavy Baggage for UK based staff members
8.Assisting in other admin activities including hotel booking arrangements for official visitor
9.Deputize for the Estates Manager when required on ad hoc tasks
1.Entering data onto the Visa management software.
2.Conducting necessary checks and linking associated applications flagging up matters of concern
3.Preparing envelopes for dispatch to application centre-able to pack quickly and accurately in line with policy on retained documents
4.Accurate and timely filing and retrieval of files at Entry Clearance Officer request. Weeding old files in line with current policy and in accordance with all data protection requirements
5.Assembling and recording batches of decision envelopes for handover to courier for return to Visa Application Centre. Completion of packing lists and checking of same
6.Assistance to Visa Assistant in accordance with training provided
1.Booking All financial transaction
2.Controlling daily Sales Cash
3.Reconciliation with banks and suppliers
4.Collecting and Registering VAT to be Calculated on trimestrial basis
5.Payroll, adding Income tax calculation, Social Security …
6.Handling Petty Cash for daily and cash payments
7.supervision of Accounts Payable
1.Responsible for Accounts payables (payments, reconciliation, archiving pay. voucher)
2.Responsible about all McDonalds suppliers, landlords and creditors
3.Preparing monthly report as P&L and financial report for McDonalds' regional management
4.Assisting Bank reconciliation work
5.Preparation of daily sales report
6.Booking all the invoices, journal voucher
Adding to my accounting tasks, I had NSSF tasks which includes 230 full timers
1.Preparing All NSSF documents (integration, leave, moving employees, unpaid vacation)
2.Responsible of Monthly and annual NSSF fees
3.Presenting Medicine list to be collected
4.Preparing NSSF approval for hospital entries
1.Preparing purchase requests for manufacturing department
2.Following up with the suppliers for shipments and goods to be received
3.Dealing with clients
4.Dealing with the suppliers
5.Typing various kinds of documents
6.Data entry on the dolphin accounting software
7.Billing and auditing bills and statements of account
8.Preparing and receiving checks
9.Following up with the bank in certain projects
10.Filing
1.Uploading visa application data
2.Maintaining databases and updating as required
3.Looking for missing files relating to correspondence work.
4.Verify the validity of information presented by the applicant
5.Miscellaneous tasks asked by the CEO (Clearance Executive Officer)