Gnanaprakash Balaraman

➢ Having a working knowledge in document control procedure.
➢ Record keeping of dispatch (i.e.) received and sent letters to the various consultants and other contractors
➢ Create and maintain tracker for drawing approval process through transmittals.
➢ Handing the Outlook (i.e.) sending mails and replying the mail queries with proper grammar.
➢ Strong knowledge of all I.T packages (Microsoft Word, Excel, Outlook, etc).
➢ Remove superseded drawings / technical data, and replace with most updated data from the site team.
➢ Backup is doing for both electronically or through extra hard copies of a document.
➢ Prepare, log and distribute all outgoing and incoming transmittals.
➢ Photo copying, filing, scanning and carrying out any other administration duties as and when required.
➢ Keeping records for using the materials at the project site on a daily basis.
➢ Follow up with vendors / consultants about whether the emailed file has been received and notify them of any delay in response time.
➢ Preparation of task list and reviewing it in line with the time line specified in advance.
➢ Collating timesheets, calculating hours & producing information to forward to payroll department.
➢ Using document-numbering system for maintaining the documents.
➢ The ability to plan, anticipate & react positively.
➢ Ability to communicate effectively at all levels.
➢ To maintain proper records for all documents whether inside or outside the company.
➢ Writing up instructions, correspondence, and publishing memos in the notice board.
➢ Providing reports as required for senior management.
➢ Investigating and resolving invoice queries.
➢ Dealing with queries both internally and externally.
➢ Receiving the post, sorting it out and then passing it on to the correct recipients.
➢ Supporting the administrative requirements of internal teams.
➢ Daily ad-hoc works.

Worked in KG Developers & Promoters as a Document Controller.

Role: Document Controller

➢ Follow up with vendors / consultants about whether the emailed file has been received and notify them
of any delay in response time
➢ Assist PM in preparation of Fortnightly and monthly reports
➢ Backup is doing for both electronically or through extra hard copies of a document.
➢ Prepare, log and distribute all outgoing and incoming transmittals
➢ Receive, log and distribute all incoming transmittals
➢ Maintain central filing of all project documentation.
➢ Preparing the invoice for Vendors.
➢ Uploading all project related drawings received from consultant & MEP contractors and distributed to all
concern people for review, inputs & approval.
➢ Preparation of task list and reviewing it in line with the time line specified in advance.
➢ Using document-numbering system for maintaining the documents.
➢ Manage site office: stationary, furniture, IT, etc.
➢ Manage company Guest House and Car.
➢ Assist PM to manage petty cash.
➢ General Admin work including housekeeping & facilities management
➢ Maintain attendance register by Biometric system
➢ Collect all expenses claims and send to head office
➢ Coordinate with head office for all employee Admin & HR queries,
➢ Ability to create and manage timelines.
➢ Excellent Excel and Microsoft Office skills.
➢ Ability to multi task with strong attention to detail.
➢ Accurately filling in administrative records and relevant paperwork.
➢ Ability to work with minimum supervision.
➢ Opening and distributing mail.
➢ Maintaining Purchase Order Processes.
➢ Answering and re-directing telephone calls.