Crewing coordinator
United Arab Shipping Company
Total years of experience :19 years, 7 Months
Recruitment
• Manage recruiting for directly employed staff and conduct application management.
• Implement innovative and resourceful means to source candidates directly as far as possible, thus ensuring better control over costs and quality.
• Aim towards a minimum lead time in recruiting process, starting from the identification of a vacancy to on boarding of employee.
• Liaise with industry specialized crewing agencies for the provision of non-officer positions.
• Arranging interview with Marine and Technical superintendents.
Training and development
• Monitor crew performance through Performance Management System, in order to plan career progression career for all seagoing staff.
• Monitor and update entire UASC vessels for Rest Hours records keeping using ISF online watchkeeper.
• Assist Fleet Personnel and Training Manager in preparing the training budget, identifying job specific and individual training demand for Fleet Management and inform HR/Training of requirements.
• Execute the emergency preparedness training and further onshore / on-board skills training as needed / required and planned by the Fleet Personnel and Training Manager.
• Oversee the execution of training, assess results and report to the Fleet Personnel and Training Manager .
Crew planning and management
• Continuously plan for crew on vessel level for at least three crew changes (actual + next two), taking into account personnel’s age, medical fitness level, visa status, where required.
• Follow up on communication plans with UASAC agencies that occur during crew changes and forward all required documents (flag state application, flag state endorsement, CRA, etc.) and joining instructions.
• Ensure AMOS is updated frequently with crew members’ personal data, review required documents ensuring they are up to date and valid, and ensure the dates of when a crew member has boarded and disembarked the vessel are accurately recorded.
• Manage the search for flight schedules for crew to arrive at loading port at optimal time (i.e. avoid overnight stay) at the lowest airfare option for seagoing personnel.
• Take necessary actions in any urgent crew related matters (i.e. sickness, family related matters, disciplinary issues) .
Sign-on / sign-off
• Manage the visa application process and ensure all required health certificates and seamen ID cards (i.e. UAE ID cards required for crew to join UAE flagged vessels), if applicable, are obtained for all seagoing personnel.
• Ensure matching flag state endorsements for joining personnel are obtained by managing the entire process from start to finish - from the application stage to the delivery of the FSE certificates to the vessels.
• Oversee the travel arrangements for seagoing employees, planning and scheduling in alignment with travel agencies
Accounting and AMOS Payroll functions
• Maintaining and monitoring sea staff salary, leave salary, travel expenses, overtime, other recoveries, etc.
• Modification, correction of entries as per the portage bills as and when required.
• Running Payroll whenever a seafarer sign off or prior to the end of every month, ensuring calculations are done properly and opening and closing balances are carried forward.
• Entry of variable transactions approved from the office eg. Joining / Leaving expenses, immigration charges, Course expenses, etc.
• Updating bank details for officers and crew in the system
• Registration of new employees in AMOS and creating contract/ salary for them.
• Preparation of Portage bill reports for entire vessel each month.
• Closing the period of Accounts for individual vessels every month after monitoring each and every individual entry is done properly and closing the Payroll period in the central data base for every month.
Documentation of officers joining Vessels
Arranging Travel & coordinating with officers, vessel & agents
US Visa formalities for officers
Dealing with Visa formalities for the officers & family joining vessels
Sourcing of seafarers from other companies
Liaison work with H.O and Regional office
Liaison work with H.O and Regional offices
Reporting to Deputy General Manager
Stock Management and Ordering of working gears of officers.
Giving training for new joiners.
Submission of reports, following up with the seafarers regarding the new
courses introduced and arranging for courses to be done.
Working closely with accounts team for seafarers overdue payments
Identifying and recruiting new sea farers as a part of market development.
Maintaining good relation with the seafarers and supporting them for easy and safe vessel joining and also educating them about our full range of safety products.
Leading a team of 5 Sales Managers
Target fixing and increasing Team Productivity
Maintaining continuous liaison with customers.
Managing executives reporting to me, monitor their daily activities, guide them and fixing up targets.
Overseeing the sales and marketing operations, thereby achieving increased sales growth
Maintaining good relation with the channel partners and supports them in sales and marketing of Products.
Successfully implementing all the new guidelines from time to time from the Company.
Conducting seminars on Insurance products.
Duration: 2008 - 10
Job Profile:
• Leading a team of 5 Sales Managers
• Target fixing and increasing Team Productivity
• Maintaining continuous liaison with customers.
Responsibilities
• Managing executives reporting to me, monitor their daily activities, guide them and fixing up targets.
• Overseeing the sales and marketing operations, thereby achieving increased sales growth
• Maintaining good relation with the channel partners and supports them in sales and marketing of Products.
• Successfully implementing all the new guidelines from time to time from the Company.
• Conducting seminars on Insurance products.
3 Organization: Bajaj Allianz Life Insurance Company Ltd, Kochi. Designation: Sr. Insurance Service Executive
Duration: 2004 - 2008
Job Profile:
• Handled one of the top corporate agents for Bajaj Allianz.
• Conducting product training for the corporate agent
Responsibilities
• Maintaining good relation with the channel partners and ensuring maximum business from all product lines
• Identifying and recruiting new channel partners as a part of market development in the upcountry market and educating them about our full range of products.
• Ensuring that all documents related to insurance proposal of each client are completed before submitting for underwriting
• Accelerating business growth through implementation of aggressive business development strategies.
• Establishing and developing channel partners and managing the network with care and efficiency
• Developing and maintaining good rapport with existing clients and new clients to ensure repeat purchase
• Ensuring complete satisfaction of each and every corporate, retail and channel customer
• Good communication and Managerial skills
• Fluency in English, Malayalam & Hindi
• Well versed with Computer Operation - Windows, MS Office -Word, Excel and PowerPoint
• Proficiency in Visual Basic, JavaScript
1 Designation: Sr. Executive - Manning / HR.
Organization: Fleet Management Limited, Cochin.
Duration: 2010 - 2014
Principal Company - Fleet Management Ltd
Fleet established at Hong Kong in the year 1995 is one of the world's largest ship manager with growing fleet of more than 250 vessels including Oil Tankers/Chemical/ LPG/Containers/Bulk carriers and Car carriers under our management. Seagoing staff is provided unique opportunities for an excellent career & a steady long term employment. Fleet's vessels operate to the highest maritime industry standards.
Job Profile
• Documentation of officers joining Vessels
• Arranging Travel & coordinating with officers, vessel & agents
• US Visa formalities for officers
• Dealing with Visa formalities for the officers & family joining vessels
• Sourcing of seafarers from other companies
• Liaison work with H.O and Regional offices
Responsibilities:
• Liaison work with H.O and Regional offices
• Reporting to Deputy General Manager
• Stock Management and Ordering of working gears of officers.
• Giving training for new joiners.
• Submission of reports, following up with the seafarers regarding the new
courses introduced and arranging for courses to be done.
• Working closely with accounts team for seafarers overdue payments
Identifying and recruiting new sea farers as a part of market development.
• Maintaining good relation with the seafarers and supporting them for easy and safe vessel joining and also educating them about our full range of safety products.
1 Designation: Sr. Executive - Manning / HR.
Organization: Fleet Management Limited, Cochin.
Duration: 2010 - 2014
Principal Company - Fleet Management Ltd
Fleet established at Hong Kong in the year 1995 is one of the world's largest ship manager with growing fleet of more than 250 vessels including Oil Tankers/Chemical/ LPG/Containers/Bulk carriers and Car carriers under our management. Seagoing staff is provided unique opportunities for an excellent career & a steady long term employment. Fleet's vessels operate to the highest maritime industry standards.
Job Profile
• Documentation of officers joining Vessels
• Arranging Travel & coordinating with officers, vessel & agents
• US Visa formalities for officers
• Dealing with Visa formalities for the officers & family joining vessels
• Sourcing of seafarers from other companies
• Liaison work with H.O and Regional offices
Responsibilities:
• Liaison work with H.O and Regional offices
• Reporting to Deputy General Manager
• Stock Management and Ordering of working gears of officers.
• Giving training for new joiners.
• Submission of reports, following up with the seafarers regarding the new
courses introduced and arranging for courses to be done.
• Working closely with accounts team for seafarers overdue payments
Identifying and recruiting new sea farers as a part of market development.
• Maintaining good relation with the seafarers and supporting them for easy and safe vessel joining and also educating them about our full range of safety products.
2 Organization: Samruddhi Wealth Creators (P) Ltd., Cochin
Designation: Branch Manager
• Diploma in Information System Management (2001-02) from Aptech Computer Education, Malappuram
• B.Com (1997-2000) Calicut University Project Done: • Library Management System in Visual Basic.