Gopi Kotak

Procurement & Purchase
• Managed end-to-end procurement cycle handling 20+ RFQs/RFPs monthly, including tendering, vendor evaluation, and PO execution aligned with project timelines.

• Developed and onboarded 15+ qualified suppliers, strengthening the vendor base and delivering 8-12% cost savings through competitive commercial negotiations.

• Prepared BOQs, cost comparison matrices, and commercial evaluations, ensuring all procurement activities remained within approved budgets.

• Organized with internal stakeholders and subcontractors to align procurement milestones with project delivery schedules, improving on-time delivery rates.

• Generated spend analysis reports and procurement KPIs to support strategic sourcing decisions and management reporting.


Foreign Trade & Logistics
• Handled import and export operations in full compliance with customs regulations, international trade, and company policies.

• Prepared and dealt with complete trade documentation — bill of lading, commercial invoices, packing lists, certificate of origin (COO), and customs clearance documents — maintaining a zero-discrepancy record.

• Monitored HS code classification, tariff structures, and Incoterms to optimize trade efficiency and minimize duty costs.

• Coordinated with global suppliers, freight forwarders, customs brokers, and 3PL providers to ensure on-time delivery and efficient supply chain operations.

• Negotiated international contracts, pricing agreements, and commercial terms with overseas vendors and logistics partners.

• Tracked shipments end-to-end using logistics management systems; proactively addressed customs delays, documentation discrepancies, and freight disruptions.

• Ensured compliance with export control regulations, trade sanctions, and free trade agreements (FTA).

• Collaborated with finance, legal, and operations teams to facilitate smooth execution of cross-border trade transactions.

• Performed end-to-end banking operations including fund transfers, account reconciliation, and multi-entity coordination across project sites.
• Administered payroll processing for multiple business units — Neelkanth Group, Avishkar Buildcon, and Patang Group — ensuring statutory compliance and timely disbursement.
• Maintained financial records (journals, ledgers, vouchers) and accounting entries in Tally ERP, ensuring audit readiness.
• Oversaw fund flow management including budgeting, cash flow tracking, and vendor/supplier payment release.
• Prepared MIS reports, reconciliations, and expense tracking reports for management decision-making

• Processed and analysed high-volume legal and financial documents, ensuring accuracy and regulatory
compliance across 100+ client entities.
• Extracted and validated critical data to support downstream systems, compliance, and operational workflows.
• Promoted based on performance; controlled priority and sensitive case files under strict deadlines with high
accuracy.
• Maintained SLA adherence, quality standards, and data integrity, consistently meeting turnaround targets.
• Served as Trainer & Quality Checker, improving team accuracy, productivity, and overall process efficiency.
• Contributed to process optimization initiatives, enhancing efficiency in document processing and validation
workflows.
• Identified and resolved data discrepancies and process gaps, improving overall data quality and workflow
efficiency.